South Africa - To Apply for information from the Deeds Registry

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Procedure

Apply In-Person:

1. To apply for Information from the Deeds Registry in person, the applicant has to visit the nearest office of the Deeds Registries in his/her province.
2. The contact and address details of the offices of Deeds Registries can be found in the following link: Link
3. Visit the office of Deeds Registries and obtain an application form to apply for information Deeds Registries, from the information desk of the office.
4. Make sure that you have all the documents listed in the “Required documents” section of this page.
5. Complete the application form with relevant details as required and attest it with your signature and date of application.
6. Submit the application form and required documents to the concerned official at the information desk of the office.
7. Please cooperate with the official assisting you and follow his/her directions properly to complete the process of requesting a search on the property.
8. Please pay the prescribed fees at the cashier’s office and the receipt number will be allocated to your copy of title which is the proof that you have applied.

Apply Online - To Apply for information from the Deeds Registry Online with Images

1. To apply for Information from the Deeds Registry online, you have to visit the following link: Link
2. Visit the link and login by entering the user credentials in the respective fields and clicking “Login” button, if you already have registered in the portal. Else, proceed to register as a new user by clicking “Create Account” button.
3. In the Terms and Conditions page, click “I Agree” button. Enter the personal and required details in the Registration page and click “Submit Application” button to submit and register.
4. Now, login with the help of the user details and enter into the portal. Click the Online application link in the portal and click the applicable option to proceed.
5. New Account confirmation page will be displayed, read the information carefully and do as instructed. First you will have to pay the fees prescribed by any mode that is mentioned in the above mentioned page.
6. Then you will have to send scanned copies of all the documents listed in the “Required documents” section of this page, to the email address [email protected].
7. After getting your account activated, login using the user credentials in the login page and proceed to apply for information from the deeds registry.
8. Access the applicable options and do as instructed on the screen to lodge your application. Submit the necessary documents as well and also pay the prescribed fees.
9. Then, the application and provided documents will be taken to further verification and validation processes.
10. If the application is found appropriate and in order, you will served with the purpose of your application.

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Required Documents

• Identity document copy
• Residential proof
• Three months statement of two credit references
• Banking details
• Document of Registration
• Certificate of fidelity
• Letter of consent
• Information of the property owner to perform a search

Office Locations & Contacts

Deeds Registries - Head Office
Physical Address:90 Plein St,
Cape Town City Centre,
Cape Town,
8001,
South Africa
Postal Address:Private Bag X9073,
Cape Town,
7975
South Africa
Tel:(021) 464-7601
Fax: (021) 464-7725
Registries Link
Department of Agriculture, Land Reform and Rural Develoment - Head Office
Physical Address:20 Steve Biko (formerly Beatrix) Street,
Arcadia, Pretoria, 0002
South Africa
Postal Address:Private Bag X250,
Pretoria,
0001
South Africa
Tel:012 319 6000
Fax:012 319 6681
Website: Website DAFF

Eligibility

• Any person who wants to access information about a property, sectional title scheme or plan or an ante nuptial contract, can apply.
• The person applying must possess a valid Identity document and should possess minimum information about the property holder like the correct erf number and township or farm name and number.

Fees

The fees structure can be found in the following link: Link

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

Application form can be obtained from the office that you visit to apply.

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

Please explain processing time taken in obtaining the document/certificate.

Related Videos

Videos explaining the procedure or to fill the applications.
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Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Before you can obtain information, you must have the following ready:

• Full names and/or identity number of the owner of property, or at least his or her date of birth. (In the case of a juristic person, the name and registration number, if available, is necessary.)

• The correct erf number and township or farm name and number, not the street address. (In the case of a sectional title scheme, the section and the scheme name are required.)

Required Information

• Applicant’s particulars
• Identity number
• Banking details
• Address details
• Contact details
• Property holder’s particulars

Need for the Document

The Deeds Office is responsible for the registration, management and maintenance of the property registry of South Africa. It also keeps copies of ante nuptial contracts. So, it is necessary to complete a prescribed application process to access any information about properties from the Deeds Registries.

Information which might help

You can get information from the deeds registry on the following:

• the registered owner of a property
• the conditions affecting such property
• interdicts and contracts in respect of the property
• purchase price of the property
• rules of a sectional title scheme
• a copy of an ante nuptial contract (ANC), deeds of servitude, mortgage bonds, etc.
• a copy of a sectional title plan or the rules of a Sectional

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Place some external links which might help.

Others

More information which might help people.