South Africa - Apply for Event Agreement Permit or License

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Procedure

Apply In-Person:

1. To Apply for an Event Agreement Permit or License, the applicant has to approach the Event Permit office in their respective district municipality offices link

   Note: The applicant can click on the map to explore municipalities by province, or search for any municipality, town, person, etc. using the search function.

2. An application form will be provided to the applicant by the concerned officer.
3. The applicant has to fill in all the necessary details in the application form. (Incomplete applications are not accepted)
4. Make sure that the applicant has attached all the necessary documents that are mentioned in the “Required Documents” section of this page.
5. The applicant has to attach the photocopies of the required documents along with the application form while submitting.
6. Submit all the documents with the completed form to the concerned officer.
7. The applicant has to pay the prescribed fee as requested by the authority.
8. After receiving the application, the concerned authority will check the submitted application and document set. If all are in place, the application will be accepted.
9. An acknowledgement receipt will be provided. Please save it for future reference.
10. Then the application will be processed further. All the updates on the application status will be sent via SMS to the applicant’s mobile number.
11. This entire process can be completed within 10-15 days or as per the timeline advised by the respective department authority.

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Required Documents

• Completed application form
• Detailed event programme
• Layout of event
• Transport management plan
• Emergency management plan
• Vendors and caterers
• Health requirements
• Service requirements
• Events communication plan
• Environmental protection plan
• Community participation plan
• Signed letters of consent from all involved parties

Office Locations & Contacts

Municipalities of South Africa
CAPETOWN MUNICIPALITY
Dr AB Xuma Building, 1112 Voortrekker Rd, Pretoria Townlands 351-JR, PRETORIA, 0187.
Postal Address - Private Bag X9181, CAPE TOWN, 8000.
Contact Number: 021- 4001111/0860103089
Fax Number: 021- 4001313/0860103090
Address & Contact Link
List of Municipalities in South Africa link - (Note: The applicant can click on the map to explore municipalities by province, or search for any municipality, town, person, etc. using the search function)

Eligibility

• Any person who intends to Apply for Event Agreement Permit or License is eligible to make this application.

Fees

• The applicant has to pay the prescribed fee as per the authority’s request.

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• This entire process can be completed within 10-15 days or as per the timeline advised by the respective department authority.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• Applicants must complete the application form before submitting it. Incomplete applications will not be accepted.
• Applicants must provide genuine information while applying for this procedure.

Required Information

• Name of the applicant
• Address
• Contact address
• Date of birth
• Signature
• Contact
• Email ID

Need for the Document

• In South Africa, an Event Agreement Permit or License is a legal document issued by the local municipality or provincial government that allows individuals or organizations to hold an event on public property or in a public space. The permit or license is required for events that will have an impact on the surrounding community, such as large festivals, concerts, or sporting events.

Information which might help

For more information link

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Place some external links which might help.

Others

The Event Permit Officer may decline an application for an entertainment permit where:

• An event application is received at short notice
• The event clashes with another event
• The event safety and security plan is deemed insufficient by the city’s services
• The event is not approved by the south african police service
• The event is non-compliant with applicable legislation
• Any other factor which, in the opinion of the event permit officer, may negatively impact on the safe conclusion of an event; or human or other resources of the city.