Rajasthan - Apply for Sand Lease License or Permit

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Procedure

• Across the states in India, the respective state government have appointed competent authorities to ensure enforcement of minerals rules and regulations at district level. The competent authorities were the local panchayat authorities / the local administration authorities / the district collector / the district mining department authority as per the state norms.

Sand Lease Through e-auction

1. The applicant shall approach the respective office of the assistant mining engineer of their respective district in whose jurisdiction the area falls as appropriate.
2. Contact link AND If in case of clarification, please use the following contact links to reach your local administrative office as appropriate to know the concerned authority office details for this procedure: link1 AND link2 In the given page click on the respective district name to get new page. Here, Copy the URL provided under “On Web” and paste it in new explorer to reach the respective portal. In the given page, please select the menu list icon provided on the top right corner of the page or listed on left part of the page to get options. Here, select sub option “About ‘district name’ ” > “Administration” for contact details AND Panchayat contact link in the given page please select the hyperlink against respective state as per requirement for contact details.
3. Please visit the respective office and consult with the designated authority about the bidding requirement. Please obtain the tender document from the authority and pay the applicable document fee.
4. Please use the following link to download the application form link please refer to the page number 137.
5. Complete the tender application form. Attach all the required documents as per the “Required Documents” section of this page including the documents listed under the ‘’Documents required for participating in the auction” and enclose them in an envelope.
6. This envelope can be submitted directly at the concerned office as per the authority's advice (in 3 sets) or can be sent through registered post (in 3 sets). The submitted application is referred as a technical bid.
7. Once the tender application is submitted, the applicant will get an acknowledgement (for postal submission, an acknowledgement will be sent to the address of the applicant by post). Please keep it safe for future reference.
8. Once the department finds the suitable bidder with the highest premium price, the preferred bidder will be declared to conclude the auction process.
9. The bidder should pay the first instalment of the offered premium amount, the Mining Engineer or Assistant Mining Engineer concerned shall issue a letter of intent to the successful bidder.
10. Once the timeline is fixed for the second instalment, the bidder shall make the payment as advised.
11. The bidder should furnish performance security as per the value advised.
12. The State government shall issue a letter of intent to the preferred bidder. The preferred bidder shall be considered to be the “successful bidder” upon:
    • Payment of third instalment as applicable.
    • Compliance of all the terms & conditions of eligibility.
    • Obtaining all consents, approvals, permits, no-objections and other relevant approvals for commencement of prospecting operations.
    • Submission of scheme of prospecting.
13. Upon fulfilment of the above, the bidder shall follow the department guidelines to get an order of grant.
14. Please follow the notification and guidelines of the department.
15. Following the grant, the lease will be executed within 90 days from the date of grant.

Apply In-Person:

1. Based on the announcement or as per the identification of such opportunity, the applicant shall approach the respective office of the assistant mining engineer of their respective district in whose jurisdiction the area falls as appropriate.
2. Contact link: link AND If in case of clarification, please use the following contact links to reach your local administrative office as appropriate to know the concerned authority office details for this procedure: link1 AND link2 In the given page click on the respective district name to get new page. Here, Copy the URL provided under “On Web” and paste it in new explorer to reach the respective portal. In the given page, please select the menu list icon provided on the top right corner of the page or listed on left part of the page to get options. Here, select sub option “About ‘district name’ ” > “Administration” for contact details AND Panchayat contact link in the given page please select the hyperlink against respective state as per requirement for contact details.
3. Please visit the respective office and consult with the designated authority about the application procedure and the concerned office to apply. Please collect the application form or write on a plain A4 sheet as advised.
4. Please use the following link to download the application form: link please refer to the page number 133.
5. Complete the application form. Attach all the required documents as per the “Required Documents” section of this page and submit the application form in 3 sets along with the documents to the designated receiving authority in person.
6. Please pay the applicable application fee, survey charge and deposit amount as per the acceptable mode (demand draft/challan). Please refer to the “Fees” section of this page for more details.
7. After receiving the application, authorities will check the application and document set. If all are in place, the application will be accepted.
8. Authorities will make entries about this application in the manual record or electronically using the computer and provide a record number for reference.
9. The authority will also sign and seal one set (photo copy of the original) of the application and return it to the applicant. This signed application is also the proof for the submission of the application.
10. Please keep them safe for future reference.
11. The applicant will be informed of the probable date of getting the sanction along with other timeline for mandatory activities.
12. ”SMS” triggered update on application status will be sent to the applicant’s mobile. So, keep track of the notification from the department.
13. This application will be processed further. The application will be examined by the respective department or the committee.
14. The application will be forwarded to the concerned offices as applicable to get “NOC” as appropriate.
15. Based on the above activities, a proposal will be submitted to the issuing authority as applicable.
16. The issuing authority will evaluate the proposal and grant the order.
17. The status, viz. Approval will be conveyed to the applicant through a “SMS”.
18. The State government shall issue sand lease or permit upon:
    • Payment of fees, royalty and cess proportionate to the quantity of sand to be extracted.
    • Compliance of all the terms & conditions of eligibility.
    • Obtaining all consents, approvals, permits, no-objections and other relevant approvals for commencement of operations.
19. Upon fulfilment of the above, the State government grants a sand lease to the successful lessee.
20. The lessee should strictly follow the notification and guidelines of the department.
21. The lease period for each sand lease is 5 (five) years, or as per the time period for which the lease is granted.

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Required Documents

• Application form: link please refer to the page number 133.
• Applicant’s Residence proof (ration card / Passport / Aadhaar card / Driving licence)
• Applicant’s Identity proof (ration card / Passport / Aadhaar card / Driving licence)
• Authorization letter if the applicant is an authorized person and his/her aadhaar card
• Affidavit showing the details of the existing leases, if any
• If the applicant already having leases, the copy of “Mineral Dues Clearance Certificate – MDCC” stating that no dues to the government
• Challan for the prescribed amount
• In case applicant is a company, an attested copy of the certificate of registration of the company
• The IT return for the last 3 years
• A copy of the village map showing the area applied for
• ”GST” certificate
• ”PAN” card
• Passport size photo as per requirement
• A self-addressed envelope with stamp affixed for the advised amount
• Aadhaar card

Documents required for participating in the auction

• Bid letter in the format specified as per the tender document
• Bid security in form of a bank guarantee for an amount mentioned in tender document as per requirement
• In case of bidder being a company, a power of attorney (notarized) in the format specified in the tender document authorizing the signatory
• An affidavit (notarized) in the format specified in the tender document as per requirement
• In case of bidder being a company, duly certified copy of the corporate authorization (notarized), such as board resolution to participate in the tender process and submit a bid
• Notarized copy of PAN card of company and PAN card of authorized signatory
• No dues certificate, which shall not be older than 6 months, from the respective mining engineer / AME
• Memorandum of articles & certificate of incorporation if the bidder is a company & partnership deed & firm registration certificate if bidder is a firm
• The copy of GST receipt paid by bidder on purchase of tender doc

NOTE:

• Apart from the above documents, the authorities may ask for additional information or documents. Please provide them for processing.

Office Locations & Contacts

Board of Revenue
Revenue Circle Rajasthan, Todarmal Marg, Civil Line, Ajmer.
Phone: 0145-2627891
E-mail: [email protected]
Contact Link

Director, Mines and Geology,
Directorate Udaipur.
Phone: 0294- 2415091 (Ext.-201)
Email- [email protected]
Contact link

Ministry of Mines & Controller General (I/c),
Nagpur - 440 001 (India).
Phone: + 91 712 2560041
Email: [email protected]
Contact link1
Please use the contact details from the following “Zonal office” page as appropriate for your area link
Please use the contact details from the following “Regional Offices” page as appropriate for your area link

Eligibility

• Applicant should be a citizen of India.
• Those who are 18 years and above are eligible to apply.
• A firm (registered under government of India).
• Priority will be given to registered societies of domicile schedule tribes.
• The lessee should pay contribution to the District Mineral Foundation Trust fund as advised.
• The area marked for sand winning should have the clearance from the forest department or public work department or geology department as per the land jurisdiction.
• The applicants are advised to follow the eligibility criteria mentioned in the lease/permit/tender announcement or notice. The condition tends to vary across the states.

Fees

• The fees and charges vary across the States in India. Please pay the application fee, processing fee and other charges, as prescribed by the authorities at the time of application.
• The tender notice or the lease announcement from the department will have the fee or payment related information.
• The applicants are advised to follow the fees, charges and deposit related information mentioned in the lease/permit/tender announcement or notice. These values tend to vary across the states.

Validity

• The lease period for each sand lease is 5 (five) years, or as per the time period for which the lease is granted.
• The tender notice or the lease announcement from the department will have the details about the period for which the lease is announced.

Documents to Use

• Please use the following link to download the application form link please refer to the page number 133.

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The whole process shall be completed within sixty to ninety days from the date of receipt of the application or as per the advised time period.
• The tender announcement will carry information about the timeline.

Related Videos

Videos explaining the procedure or to fill the applications.
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Instructions

• If the proposed mining area lies within a distance of 45 meters (or as per the distance mentioned) from the railway line, previous written permission of the railway administration is required.
• The state government’s enforcement wing officials shall have the power to file a complaint in case of pilferage, illegal mining, illegal transportation, misuse of sand, violation of environmental regulations and other such illegal and irregular activities.
• No extraction of minerals shall be made from any public place or 50 meter from such public places.
• To prevent illegal extraction and transportation of minerals, the respective state department have laid down strict provisions.
• No mining lease shall be granted by the state government unless it is satisfied that, there is a mining plan duly approved by the central government or by the state government, in respect of such category of mines as may be specified by the central government, for the development of mineral deposits in the area concerned.
• Incomplete application will be rejected.
• Avoid spelling mistakes while filling the application form.
• At any stage, if the document submitted by the applicant is found to be false, then the licence/lease issued shall be liable to be cancelled.

Required Information

• Name of the applicant
• Complete address of the applicant
• Particulars of remittance of application fee, including date of demand draft
• Minor mineral detail
• Purpose for which the mineral is required
• Period for which the permission is required
• Quantity of mineral required
• Total extent of area applied for
• Details of area for which the permit required (district, taluk, village, survey number etc.)
• Name of State /UT
• Date of the application
• Signature
• Mobile number
• Email ID
• Aadhaar number

Need for the Document

• The “Sand Mining Lease" or sand licence means a lease granted by the respective State Government (through the governing body) for the purpose of undertaking river sand mining (winning river sand).
• The main objective of the sand lease is to ensure that sand mining is done in a scientific, environmentally sustainable and socially responsible manner. Thus, the damage to the riverine ecology, groundwater depletion and flooding can be prevented.
• The sand lease is aimed at addressing the issue of indiscriminate mining of sand, black-marketing, artificial supply shortage through hoarding and to ensure compliance with environmental regulation and affordable pricing for the end consumers.
• No person shall undertake any mining operations in any area, except under and in accordance with the terms and conditions of a mining lease, granted as per the act and the rules made thereunder.

Information which might help

• The contractor working for the Railway Administration may be allowed to remove sand from the beds of rivers in place where it is used for railway purpose with the respective district collector’s clearance.
• The area under sand licence/permit shall be inspected by any officer authorized by the State Government and the Director of Geology and Mining or the District Collector or the District Forest Officer, as the case may be.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Please use the following link for additional information Link

Others

More information which might help people.