Philippines - Replace a Lost or Stolen or Damaged Unified Multi-Purpose ID (UMID) Card

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Procedure

Apply In-Person:

1. To Replace a Lost or Stolen or Damaged Unified Multi-Purpose ID (UMID) Card, the applicant has to approach the Philippines Social Security System offices link.

   Note: The applicant has to select the region and branch from the drop-down menu to find nearby offices.

2. An application form will be provided to the applicant by the concerned officer. Or the applicant can download the application form from the following link
3. The applicant has to fill in all the necessary details in the application form. (Incomplete applications are not accepted)
4. Make sure that the applicant has attached all the necessary documents that are mentioned in the “Required Documents” section of this page.
5. The applicant has to attach the photocopies of the required documents along with the application form while submitting.
6. Submit all the documents with the completed form to the concerned officer.
7. The applicant has to pay the prescribed fee as requested by the authority.
8. After receiving the application, the concerned authority will check the submitted application and document set. If all are in place, the application will be accepted.
9. An acknowledgement receipt will be provided. Please save it for future reference.
10. Then the application will be processed further. This entire process can be completed within 15- 30 days or as per the timeline advised by the respective department authority.

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Required Documents

• Completed Application form link

Required ID card and/or documents:

• Birth certificate or Passport

In the absence of the Birth Certificate and Passport, the following are the required ID cards and/or documents:

• Certificate of Non-Availability of Birth Records from the City or Municipal Civil Registrar or Philippine Statistics Authority/National Statistics Office or National Archives, for the alleged correct name/date of birth; and
• Any TWO (2) of the following, both with the correct name and at least one (1) with the date of birth:

ID Cards:

• Driver's License
• Firearm License Card issued by Philippine National Police
• Government Service Insurance System (GSIS) ID Card
• Health or Medical Card
• Home Development Mutual Fund (Pag-IBIG) Transaction Card
• ID Card issued by Local Government Units (LGUs) (e.g., Barangay/Municipality/City)
• Overseas Worker Welfare Administration (OWWA) Card
• Philippine Health Insurance Corporation (PHIC) ID card / Member Data Record
• Postal ID Card
• Professional Regulation Commission (PRC) Card
• Senior Citizen card
• Taxpayer's Identification Number (TIN) Card
• Voter's Identification card

Documents:

• Alien Certificate of Registration
• Baptismal Certificate of child/ren
• Birth Certificate of child/ren
• Certificate of Licensure/Qualification Documents from the Maritime Industry Authority
• Certificate of Muslim Filipino Tribal Affiliation issued by the National Commission on Muslim Filipinos
• Court Order granting the petition for change of name or date of birth
• GSIS Member's Record/Certificate of Membership
• Life Insurance Policy
• Marriage Contract / Certificate of Marriage
• National Bureau of Investigation (NBI) Clearance
• Pag-IBIG Member's Data Form
• PHIC Member's Data Record
• Police Clearance
• Seaman's Book (Seafarer's Identification and Record Book)
• Student Permit issued by Land Transportation Office (LTO)
• Transcript of Records
• Voter's Affidavit/Certificate of Registration

Required additional ID cards and/or documents for the following cases:

• If for correction of date of birth and submitted birth certificate is registered after the 55th birthday - two (2) ID cards and/or documents (listed above).
• If for correction to a totally different name/middle name (except if due to naturalization) - Joint Affidavit of two (2) persons who have personal knowledge of the facts and circumstances on the use of the different name/middle name stating therein that the two (2) names refer to one (1) and the same person and the reason why the name was used.
• Correction of name due to naturalization from Filipino citizenship to foreign citizenship or vice-versa - any of the following:
  • Certificate of Naturalization issued by the Philippine Department of Foreign Affairs
  • Identification Certificate issued by the Philippine Bureau of Immigration
  • Any foreign government-issued ID cards and/or documents showing the new name (e.g., Passport, Driver's License)
• Correction of name due to re-marriage - new Marriage Contract/Marriage Certificate and any of the following, whichever is applicable:
  • Death Certificate of the /spouse, if due to the death of a previously reported spouse
  • Certificate of Finality of Annulment/Nullity or annotated Marriage Contract/Certificate, if due to annulled or void marriage with the previously reported spouse
  • Court Order on Declaration of Presumptive Death, if the previously reported spouse is presumed dead
  • Decree of Divorce and Certificate of Naturalization (granted before divorce) or its equivalent, if due to divorce with the previously reported spouse
  • Certificate of Divorce (OCRG Form No. 102), if due to divorce of the Muslim member with the previously reported spouse
• Correction of sex - any of the following, whichever is applicable:
  • Member's copy of Personal Record (SS Forms E-1, RS-1, OW-1, NW-1) duly received by the SSS where the correct sex is indicated
  • Court Order granting the petition for correction of sex, if with the erroneous entry of sex in the Birth Certificate

Office Locations & Contacts

PHILIPPINES SOCIAL SECURITY SYSTEM
SSS Building East Avenue,
Diliman Quezon City, Philippines
SSS Hotline: 1455
Toll-Free No.: 1-800-10-2255777
SSS Email: [email protected]
SSS Branches link

Note: The applicant has to select the region and branch from the drop-down menu to find nearby offices.

SSS Branches with UMID Enrolment Facilities link

Eligibility

• All SSS members and holders of UMID Card who intend to Replace a Lost Stolen or Damaged Unified Multi-Purpose ID (UMID) Card are eligible to make this application.

Fees

• The fee for this procedure has to be paid as per the authority’s request.

Validity

• The validity of UMID Card is forever.

Documents to Use

• Application form link

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• This entire process can be completed within 15- 30 days or as per the timeline advised by the respective department authority.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• Applicants must complete the application form before submitting it. Incomplete applications will not be accepted.
• Applicants must provide genuine information while applying for this procedure.
• Not all SSS branches can process SSS Card or UMID card applications. Before you visit a SSS branch inquire first (online or via phone) if they have UMID Card Enrolment Facility. Also, you need to apply for the procedure personally, you cannot ask a representative to apply for you because the process includes taking the applicant's photo, saving his/her digital signature and scanning his/her fingerprints.

Required Information

• Complete name of applicant
• Maiden name (for married female applicants)
• Date of birth
• Place of birth
• Sex
• Father's name
• Mother's maiden name
• Home address (including zip code)
• Country code
• Marital status
• Tax Identification Number (TIN) (if any)
• Height
• Weight
• Distinguishing Feature(s)
• SS Number
• Type of card application (tick the 'INITIAL ENROLLMENT' Box)
• You may also request for a UMID Card that can be used as an ATM Card as well (tick the 'UMID Card as ATM Card' box)
  • Bank Name
  • Bank Branch
• Telephone number
• Mobile/cellphone number
• E-mail Address
• For surviving spouse/guardian/dependent of the deceased/pensioner member:
  • SS Number / Common Reference Number
  • Complete name of the member

Need for the Document

• In Philippines Separate identification numbers are given to non-citizens. Unified Multi-Purpose ID (UMID) is used for social security systems, government insurance systems, voter ID, etc.
• If the applicant's UMID card is stolen, lost or damaged, the applicant must get a replacement UMID card.

Information which might help

• This single ID card serves as identification for all SSS, GSIS, PhilHealth and Pag-IBIG members. It is considered as a valid Primary ID for both government and private transactions. Thus, it will be easier for a UMID card holder to transact in government offices and agencies.

Other uses of the Document/Certificate

Please explain what are other uses for obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Link
Link

Others

More information which might help people.