Malawi - Obtain police clearance certificate

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Procedure

Applying process in Malawi for citizen and non citizen.

a. Apply In-Person

1. To Obtain a Police Clearance Certificate, the applicant has to approach the Malawi Consulate General – link
2. An application form will be provided to the applicant by the concerned officer.
3. The applicant has to fill in all the necessary details in the application form. (Incomplete applications are not accepted)
4. Make sure that the applicant has attached all the necessary documents that are mentioned in the “Required Documents” section of this page.
5. The applicant has to attach the photocopies of the required documents along with the application form while submitting.
6. Submit all the documents with the completed form to the concerned officer.
7. The applicant has to pay the prescribed fee of R2100.
8. After receiving the application, the concerned authority will check the submitted application and document set. #If all are in place, the application will be accepted.
9. An acknowledgment receipt will be provided. Please save it for future reference.
10. Also, set the fingerprint in the request paper from the police office.
11. Then the application will be processed further. All the updates on the application status will be sent via SMS to the applicant’s mobile number.
12. Once the process gets completed, the applicant gets a call from the office regarding the application.
13. The applicant has to visit the office to get the clearance certificate.
14. This entire process can be completed within 3 – 5 weeks or as per the timeline advised by the respective department authority.

Applying process - overseas for citizen and non citizen

a. Apply through mail(post)

1. To Obtain a Police Clearance Certificate, the applicant has to approach the Malawi Consulate General – link
2. An application form will be provided to the applicant by the concerned officer.
3. The applicant has to fill in all the necessary details in the application form. (Incomplete applications are not accepted)
4. Make sure that the applicant has attached all the necessary documents that are mentioned in the “Required Documents” section of this page.
5. The applicant has to attach the photocopies of the required documents along with the application form while submitting.
6. Submit all the documents with the completed form to the concerned office mailing address.
7. The mailing address is mentioned in the “Office Locations & Contacts” section of this page.
8. The applicant has to pay the prescribed fee of R2100.
9. After receiving the application, the concerned authority will check the submitted application and document set. #If all are in place, the application will be accepted.
10. An acknowledgment receipt will be provided. Please save it for future reference.
11. Also, set the fingerprint in the request paper from the police office.
12. Then the application will be processed further. All the updates on the application status will be sent via SMS to the applicant’s mobile number.
13. Once the process gets completed, the applicant gets a call from the office regarding the application.
14. The applicant has to visit the office to get the clearance certificate.
15. This entire process can be completed within 3 – 5 weeks or as per the timeline advised by the respective department authority.
    

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Required Documents

Country specific

• Valid identity document (identity card, passport, driving license).
• Valid passport.
• Citizen proof/Document of National Identity (DNI).

Foreign national

• A copy of your passport while living in Malawi.
• A copy of your permit of stay in Malawi, passport number and place of issue as well.
• Proofs of legal stay (copy of passport held during the said period with respective stamp and seal).

In general

• Application form
• Valid citizen proof with photo (respective ID’s issued by respective nation).
• Email ID (useful to communicate issues with respect to your application)
• A covering letter for requirement.
• A self-addressed envelope with or without stamps (as required).
• Valid contact number (applicant can be communicated)
• Passport-size photos.
• Birth certificate (as per requirement).
• Fingerprints certified by a recognized police authority

Office Locations & Contacts

National Police Headquarters,
Private Bag 305, Capital City,
Lilongwe 3, MALAWI.
Phone 265 179 6333
Fax 265 179 797979

Contacts: link

Eligibility

• Applicant with valid passport and a valid address proof.
• Age: 16 years and above. In case of minors, the application must be submitted by the parent exercising parental authority, if the minor has not turned 16 years.
• The current address of the applicant must be same as in the passport and other supporting documents.
• Applicants who are in need of residential status, employment or long term visa or for immigration to a foreign nation.

Fees

• US$20.00.
• Fee/charge varies for case to case. Updated fee requirement will be provided by respective authorities while applying.

Validity

Validity norms vary from country to country.

Documents to Use

Please attach documents which can be used by people who would like to follow this procedure.    

Sample Documents

Please attach sample completed documents which would help other people who would like to follow this procedure.

Processing Time

• Vary from 3 weeks to 5 weeks
• Processing time varies with respect to the country from where applied.

Related Videos

Videos explaining the procedure or to fill the applications. 
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Instructions

Local Requests:

• You should apply in person at the local police station. You need to provide Fingerprints as required.

Non-Resident Requests:

• You should provide two photographs, a complete set of fingerprints certified by a recognized police authority and details of residency (dates and addresses) to Officer of the Inspector General, Malawi Police.

Required Information

• Your full name as on your birth certificate including your maiden name if applicable
• Your date and place of birth (or a copy of your birth certificate)
• Your current address
• All addresses at which you have lived at in Malawi and when you lived there
• The place and purpose for which you require the Certificate

Need for the Document

A police certificate is an official document issued by police or government agency of a country to enumerate any criminal records that the applicant may or may not have. Criminal records may include arrest, conviction, and possibly criminal proceedings.

Police certificate is also known as good citizen certificate, good conduct certificate, police clearance certificate, or judicial record extracts. Applicants may have to submit fingerprints and certain personal information to request a criminal record check, and the police or government agency may charge a fee. If no record found, the police certificate will indicate such.

Police clearance certificate is an official document issued by the police in a country, certifying the criminal record or otherwise of the applicant. Ideally, every adult who has been a resident in any country for six months and over requires a police clearance certificate from that country when applying for visa or immigration services.

Information which might help

Relevant document: Police Clearance Certificate.

Residents and non-residents: Apply in person to National Police Headquarters at Lilongwe or apply by post to the address above.

Provide: A certified copy of your passport, a set of fingerprints taken and certified at your local police station and a covering letter requesting the police certificate.

Fee: Payable.

Other uses of the Document/Certificate

In many immigration cases you may be requested by relevant Government to present Police Clearance Certificate from another country where you have resided for some time. If you are going through immigration process, you will definitely be asked for such a certificate.

External Links

Malawi Police Service

Government of the Republic of Malawi

Ministries of The Government of the Republic of Malawi

Foreign Affairs and International Cooperation

Others

Police clearance certificates are different in each country and territory and may be called police certificates, good conduct certificates, judicial record extracts, pcc, etc. They are issued by police authorities or government departments and used by Citizenship and Immigration to prevent individuals who possess a risk to Country's security from entering the country.

If it emerges from the investigation that you have no criminal record, the certificate will be issued. If you do, the authorities decide whether the offences in question are relevant to your application. Offences that would present difficulties for someone wanting a teaching job, for example, may not be relevant to an accountant. The screening profiles and assessments are laid down in policy rules. Applicants can estimate their prospects of obtaining a certificate in advance by consulting the screening profiles, as can employers in order to check what requirements they may impose on applicants.