Kenya - Submit Non-Governmental Organization Annual Returns

ProcedureEdit

A non-governmental organization (NGO) is a non-profit, voluntary citizens’ group that is organized on a local, national or international level.
The requirement to submit annual returns (AR) is articulated in section 24 of the NGOs Regulations 1992. Each NGO is encouraged to submit annual returns 3 months after the end of their financial year on Form 14 (F-14) which is the statutory form set out for the same.

Apply In-PersonEdit

The applicant has to first contact the Non-Governmental Organizations Co-ordination Board offices with a formal letter addressed to the Executive Director submitting returns.
This should be done at least three months after the end of the financial year.
The letter should be specific in nature and should also be submitted with all the required documents. This include:
- A duly filled Annual Returns - Form 14
This form can be obtained from the Non-Governmental Organizations Co-ordination Board offices or can be downloaded form the boards website.
Fill in the returns in the prescribed Annual Returns - Form 14.
- Any information or report in any other format will not be accepted.
- NGOs should respond to all the relevant parts of Form 14 and should not refer to auxiliary documents.
- NGOs may key in Form 14 and reformat it to accommodate more information if necessary.
- NGOs with receipts of over Kenya shillings One Million (KES.1, 000,000) per annum MUST submit audited accounts. Audits should be conducted by registered accounting firms’ i.e. as approved by ICPAK
- Financial information MUST be stated in Kenya shillings (KES). Accounts and returns stated in any other currency shall not be accepted.
You should then proceed to pay the processing fees and summit the receipt to the Non-Governmental Organizations Co-ordination Board offices. A processing fee of Ksh 2000 is charged for the submission.

Payments by Cheque or cash should be made to:

NGO’s co-Ordination Board Account no: 01136030582102

Co-operative bank

Co-op house branch
It takes 15 minutes to submit the application and two day for processing and acknowledgment to be given by the NGO Board.

Required DocumentsEdit

Letter addressed to the Executive Director, NGOs Coordination Board submitting the returns
Duly filled Annual Returns - Form 14
Audited Accounts for organizations with a budget of over Ksh. 1 Million

Office Locations & ContactsEdit

Non-Governmental Organization (NGOs) Co-ordination Board - Head Office
Address: Co-operative Bank House, 15th Floor, Haile Selassie Avenue
P.O. Box 44617 – 00100
Nairobi
Tel: 254-20-2214044, 2214887
Email: [email protected] /[email protected] /[email protected]
Website:Link

Ministry of Interior and Coordination of National Government
State Department of Coordination
Telposta Towers, Nairobi
P. O. Box 30478 - 00100 Kenya
Telephone: Tel. +254 020 2228411
E-mail: [email protected]
Website: Ministry of Interior and Coordination of National Government

EligibilityEdit

Each registered NGO is encouraged to submit annual returns 3 months after the end of their financial
However, NGOs with receipts of over Kenya shillings One Million (KES.1, 000,000) per annum MUST submit audited accounts. Audits should be conducted by registered accounting firms’ i.e. as approved by ICPAK

FeesEdit

A fee of Khs. 2000/= annual returns submission fee is charged.

ValidityEdit

The validity period is one year.

Documents to UseEdit

This application is done by writing a letter addressed to the Executive Director, NGOs Coordination Board submitting returns.
Annual Returns - Form 14

Sample DocumentsEdit

Please attach sample completed documents that would help other people.

Processing TimeEdit

It takes 15 minutes to submit the application and two day for processing and acknowledgment to be given by the NGO Board.

InstructionsEdit

Write letter of request to the executive director of the board
Submit returns to the NGO Board on the prescribed Form 14
Pay applicable fees and send proof of payment together with the application.
Wait for approval after two day.

Required InformationEdit

Name and Address of NGO
Name and Address of Contact Person
Registration Number
NGOs PIN Number
Date of Registration
Scope of NGO
Counties of operation
List of NGO's Assets & Reserves(Those stationed in Kenya only)
Receipts
Payments
Closing Balance
Accounts audited in the last Financial Year
Name(s) of Bank(s) and Brach(es) for this NGO
Personnel of NGO
Projects of NGO
Governance of NGO
Declaration by NGO

Need for the DocumentEdit

This application allows any registered Non-Governmental Organization to furnish the Non-Governmental Organizations Co-ordination Board with its annual returns.
Each NGO is encouraged to submit annual returns 3 months after the end of their financial year

Information which might helpEdit

The Non-Governmental Organizations Co-ordination Board is a State Corporation established by the Non-Governmental Organizations Co-ordination Act (Cap 19) of 1990. The Board has the responsibility of regulating and enabling the NGO sector in Kenya.
Returns should be submitted on a prescribed Form 14. It should be noted that Annual returns MUST be filled in the prescribed form as stipulated in the Regulations under Form 14. Any information or report in any other format will not be accepted. If an organization insists on filing any other report then it shall be accompanied by the prescribed Annual Report.
NGOs should respond to all the relevant parts of Form 14 and should not refer to auxiliary documents.
NGOs may key in Form 14 and reformat it to accommodate more information if necessary.
NGOs with receipts of over Kenya shillings One Million (KES.1, 000,000) per annum MUST submit audited accounts. Audits should be conducted by registered accounting firms’ i.e. as approved by ICPAK
Financial information MUST be stated in Kenya shillings (KES). Accounts and returns stated in any other currency shall not be accepted.

External LinksEdit

Non-Governmental Organizations Coordination Act 1990 Kenya

OthersEdit

More information which might help people.