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Kenya - Replace Lost, Stolen or Damaged Death Certificate

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ProcedureEdit

A death certificate is an official document issued by the government, which declares the cause of death, location of death, time of death, and some other personal information about the deceased.

Apply in Person:
In Kenya:

  1. Where a Death Certificate has been lost, destroyed, or defaced, or the particulars thereon have become illegible, the kin of the deceased shall apply for a duplicate with the Registrar of Birth and Death at the Department of Civil Register, where the death was registered. Ministry of Interior & Coordination of National Government Contact Details
  2. Applicants should ensure that they bring copies of the death certificate or burial permit and the identification documents of the deceased person with them while visiting the local Department of Civil and National Registration office.
  3. Submit the documents mentioned above to be validated by the Registrar of Birth and Death, who will then issue the applicant the appropriate search form to legibly complete, and submit to the civil registration officer for processing.
  4. Upon receipt of the application, the Registrar will check for discrepancies or ineligibility in the application documents. If a discrepancy that cannot be immediately corrected exists in any of the documents, the application and all the submitted documents will be returned to the applicant and should not be re-submitted until the discrepancy has been rectified.
  5. The application shall be accompanied by a prescribed fee as may be determined by the Registrar's office. All payments shall be made as per the Department's preferable payment mode.
  6. Once the application is filed, applicants will be required to wait for a specific period before their certificate is processed and made available for withdrawal.
  7. Where a Registrar is satisfied to the circumstances as to such loss or destruction, shall draw up a duplicate death certificate to be withdrawn by the applicant.
  8. After the lapse of the processing time, the applicant should check the outcome of the application at the specific Registrar's office to collect the duplicate death certificate against his/her identity card and the acknowledgment slip.
  9. If the death certificate is damaged or defaced, or the particulars thereon have become illegible the applicant will be required to surrender the damaged certificate before he is issued a duplicate death certificate.


Abroad Application:

  1. Applicants should visit the nearest Kenya Diplomatic (embassy/ consulate/ High Commission) and express their interest at the front desk.
  2. Submit the supporting documentation as listed under the “Required Documents” section below to be validated by the embassy staff and obtain a Replacement of Lost/Damaged Birth, Marriage, or Death Certificates Search Form. A list of the required documentation (checklist) and copies of the application forms can also be downloaded via Kenya’s Diplomatic website (if available) e.g.
  3. Along with the completed application form, submit the required documents and pay the required application fee, which varies from one embassy to another. At the time of submission, a waiting card/slip as an acknowledgment will be issued to the applicant.
  4. Processing of the certificate takes 03 months; however, this period may vary from one embassy to another.
  5. The application file is then forwarded to Kenya's centralized production center for processing. Upon successful processing, the duplicate death certificate is returned to the embassy/consulate where the application was filed to be issued/ collected by the client against the waiting card/slip and identity document.


Please Note
Applicants who want their processed duplicate death certificate sent to them by post are advised to attach one of the following to their request(s):

  • A registered self-addressed envelope with the appropriate stamps (letter recommendée);
  • A pre-paid envelope from any recognized courier service provider.
  • Please note: Not all embassies offer the post/mail return service (please consult with the embassy)


NOTE: You can file your application via mail, in some embassies, please confirm with your embassy, if they offer this service since not all embassies offer the service. E.g. Kenya’s embassy in the United State of America.



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Required DocumentsEdit

In Kenya Requirements

  • Duly complement and signed Search Form.
  • Copies of the death certificate or burial permit
  • Identification documents of the deceased person and the applicants


Abroad application requirements:



Office Locations & ContactsEdit

Department of Civil Registration- Head Office
Ministry of Interior & Coordination of National Government.
Hass Plaza 4th Floor, Lower Hill Road,
P.O Box 49179- 00100 Nairobi
Tel: +254-20-2714987/8
Fax: 2714989
Email; [email protected]
Website Ministry Contact details
Huduma centre Contacts & Location
Kenya’s Diplomatic Missions Contact Details


EligibilityEdit

  • A Kin/ friend of a deceased person is eligible to apply.



FeesEdit

  • Please consult with the Department of Civil & National Registration – Offices


Note: if the application is filed abroad, the applicant will be charged application fees and postal fee that varies from one consulate/embassy to another; please consult with the nearest Kenya mission for more information.



ValidityEdit

  • The death certificate is valid forever.



Documents to UseEdit

Replacement of Lost/Damaged Birth, Marriage or Death Certificates Application Form (Berlin Embassy)


Sample DocumentsEdit

Please attach sample completed documents that would help other people.



Processing TimeEdit

  • The time around for processing the application in Kenya is approximately 2 months, while for an abroad application is within 3 months or more.



Related VideosEdit

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is dkisplayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.



InstructionsEdit

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since January 1908.



Required InformationEdit

  • Name & address of the applicant
  • Telephone number
  • Full name of the deceased
  • Place of death/ date of death
  • Father’s full name
  • Mother’s full name
  • Date of registration entry number (the figure shown within the certificate at the top left-hand side)
  • other particulars which could help to trace this entry/entry
  • Declaration by the applicant



Need for the DocumentEdit

  • A death certificate is an official document issued by the government, which declares the cause of death, location of death, time of death, and some other personal information about the deceased.



Information which might helpEdit

Enter other information which might help.



Other uses of the Document/CertificateEdit

Other uses of a Death Certificate: 

  • Death certificate of a parent(s) or spouse is required when applying of the following document by the children/spouse of the deceased parent(s).
  • Birth certificate
  • National identity card
  • Passport
  • Marriage certificate (if re-married) {for the spouse}
  • Baptism card



External LinksEdit

Births and Deaths Registration Act


OthersEdit

More information which might help people.



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