Kenya - Renew Dairy or Milk Processor License or Permit

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Procedure

Licensing of milk handling (processor) premises is an important activity in the regulation of the dairy industry. It facilitates regular inspection of such premises to ensure compliance with milk quality and safety requirements. Kenya Dairy Board Contacts

Apply Online

1. Contact the nearest Kenya Dairy Board (KDB) office for a preliminary inspection of the premises. This should be undertaken at least two months before the expiry of the current license. Where areas of non-compliance are identified, improvements should be undertaken before proceeding with the renewal application process.
2. Visit the Kenya Dairy Board Portal to make your application for renewal licensing and pay the requisite license fees.
3. Proceed and log into your KDB account, on the dashboard locate a current list of license(s) applied through via the KDB portal and select the specific license that you wish to renew.
4. On the renewal application page accurately fill out all mandatory fields marked with a red asterisk, upload all supporting documentation as listed on the site, and make a payment for the application for inspection
5. This will be followed by an inspection of the premises and if successful, you are required to pay the requisite license fees. This you can do by logging into your Kenya Dairy Board Licensing Portal dashboard.
6. Once payment is made the license will be processed within fourteen days and it can be downloaded from your online dashboard.
7. The license has a validity period of one year and you can start operations immediately.
8. Pay monthly cess and levy as and where applicable. Other conditions of issuance of the license should be observed (Non-compliance can lead to suspension of permit)
9. Once approved, the licensee shall download the license from their online account by:
10. Logging into their account, then
11. Go to license management then
12. Go to My License, then view License.
13. Download the license using the download license link provided.

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Required Documents

• Completed online application form (provided by KDB).
• Current/expired license or permit.
• Business registration documents.
• Tax compliance certificate.
• Health and safety certificates.
• Proof of compliance with dairy industry regulations.
• Any other supporting documentation as may be requested by the KDB

Office Locations & Contacts

Kenya Dairy Board - Head OfficeAddress: Social Security House, Block A, Eastern Wing, 10th Floor,Bishop Road, Nairobi Kenya.P.O Box 30406-00100 Nairobi.Phone: (020)3569377/341302Mobile: 0722573432 / 0733521438Email: [email protected]
Website: Link
Kenya Dairy Board Portal
Ministry of Agriculture Livestock Fisheries and Cooperatives - Head OfficeCathedral Road, NairobiP. O. Box 30028-00100 KenyaE-mail: [email protected]: +254-20-2718870Hotline: 0800724891
Website: Link

Eligibility

To be eligible to apply for the renewal of a dairy or milk processor license or permit in Kenya, e.g.

• Current License or Permit: You should already hold a valid dairy or milk processor license or permit that is eligible for renewal. Most regulatory bodies require that you have an existing license or permit that is approaching its expiration date.
• Compliance with Regulations: You must be in compliance with all relevant laws and regulations governing the dairy industry in Kenya. This includes adhering to health and safety standards, quality control requirements, and any other regulations set by the authorities.
• Business Registration: Your dairy or milk processing operation should be registered as a legal business entity in Kenya. This might include a company, partnership, or other recognized business structure.
• Tax Compliance: You should have a tax compliance certificate or proof that your business is up to date with its tax obligations to the Kenya Revenue Authority (KRA).
• Health and Safety Compliance: Ensure that your dairy processing facility complies with health and safety standards. This includes having appropriate facilities, equipment, and procedures in place to maintain the quality and safety of dairy products.
• Financial Stability: You may need to demonstrate financial stability to ensure that your dairy processing business can continue to operate and meet its obligations.
• Record-keeping: Maintain accurate records related to your dairy processing activities, including production records, quality control data, and financial records.

Fees

• KES 50,000 annual fees: Processor Handling above 20,000 Litres per day
• KES 25,000 annual fees: Processor Handling below 20,000 Litres per day
• Application Fees - Free

Validity

• The validity period is one year. However, non-compliance can lead to the suspension of the permit

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The processing time is 14 days.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube

width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is dkisplayed.

e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Refusal to grant or renew licence
The Board may refuse to issue a new licence or may suspend or cancel an existing licence if the Board is satisfied that-

• The producer’s standards of performance are unsatisfactory;
• The issue is not, or the suspension or cancellation is in the interest of other producers and of consumers;
• The conditions of a license have not been fulfilled;
• The applicant or licensee has failed to remit, within the prescribed period, any cess due by the applicant or licensee to the Board; or
• The applicant or licensee has not paid dairy farmers for milk delivered to the applicant or licensee.

Required Information

• Name of applicant (individual or firm)
• Physical and postal address of the applicant.
• Telephone number
• The nature of dairy produce
• Quantity sold per day
• Nature of sale (retail/ wholesale)
• Area of operation
• Period of operation
• Full name of business
• Physical and postal address of the business
• Email address of business

Need for the Document

• Licensing of milk processing is an important activity in the regulation of the dairy industry. It facilitates regular inspection of such premises to ensure compliance with milk quality and safety requirements.
• In Kenya, no person is allowed to carry out milk processing without a valid milk processing license.

Information which might help

• Milk dealers are required to obtain relevant licenses and permits from the Kenya Dairy Board.
• Premises dealing with milk and milk products are first inspected to establish compliance with milk quality and safety requirements prior to licensing.
• Routine inspections are subsequently conducted to monitor continued compliance.
• Non-compliances may lead to suspension of license.

Other uses of the Document/Certificate

Please explain what are other uses for obtaining this document/certificate.

e.g. Birth Certificate can be used as proof of identity.

External Links

DAIRY INDUSTRY ACT

Others

More information which might help people.