Kenya - Renew Commercial Pyrethrum Nursery Registration

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Procedure

Apply In Person

1. The certificate of registration for a Pyrethrum Nursery shall be renewable annual and only applicable for the area inspected to the AFA Pyrethrum Directorate office or their field offices in the County government, at least thirty (30) days before the expiration of the current registration certificate AFA Pyrethrum Directorate Office Location & Contact Details
2. The application shall be made in writing using a prescribed form; Application for Commercial Pyrethrum Nursery Form A2, obtainable either office.
3. Upon obtaining the application form, the applicant should legibly complete the forms, attach the relevant supporting documentation as listed under the “Required Documents” section of this page. The complete file should be submitted to the AFA Pyrethrum Directorate office or their field offices in the County government.
4. In addition to the required documents, the Directorate will require the applicant to submit the Quarterly Returns Commercial Pyrethrum Nurseries, using Form-A3, also obtainable at either office.
5. Upon submission of the application, the receiving officer will check for discrepancies or ineligibility in the application documents. If a discrepancy that cannot be immediately corrected exists in any of the documents, the application and all the submitted documents will be returned to the applicant and should not be re-submitted until the discrepancy has been rectified corrected.
6. Where all the required information and documents have been submitted for processing, applicants will receive an acknowledgment receipt as proof of submission of the application and for future inquiry.
7. This is followed by an inspection of the applicant’s farm/facilities by the Board field Officers. A person shall not be issued with a renewed certificate of registration as a nursery operator unless an inspector—
   • Has visited and inspected the site and has confirmed that it has complied with the minimum requirements for a pyrethrum crop nursery; and
   • Is satisfied that the operator or the operator’s agent has adequate knowledge of nursery management and horticultural techniques in respect of the pyrethrum crop to be grown as set out in the pyrethrum nursery requirements.
8. After investigations, the board’s field offices will submit their findings to the county AFA Pyrethrum Directorate working group.
9. The pyrethrum working group will make recommendations on the application and forward their report to Board Headquarters for the final Board approval.
10. Upon a successful renewal approval, the pyrethrum Nursery Certificate applicant is notified and he/she will be required to pay a renewal registration fee of Ksh.50,000.00 to the board and submit the receipt as proof of payment. The renewal registration fee is based on the turnover of the crop expected. This will be communicated by the board’s officers.
11. Once the renewal registration processing is done the renewed pyrethrum Nursery Certificates are posted to field offices for collection by the applicant.

Apply Online Step 1: Register on the AFA IMIS portal (for new applicants)

1. Applicant should browser the AFA Integrated Management Information System
2. On the Home page, hover the mouse cursor over the “REGISTER NOW” tab and click on it.
3. This will facilitate the online registration of AFA IMIS stakeholder system users and organization details, page to open.
4. Populate all the available fields accurately before clicking on the “Submit Application” tab. Upon successful submission, the applicant will receive a Registration submission notification on their device.
5. Upon receipt of the registration request, the Agriculture and Food Authority Registration office will start the vetting process to ensure that the applicant is a legitimate company. After approval, the IMIS system will forward an email with the credentials that will be sent to the user's registered email address to facilitate access to the portal.
6. Once login the applicant will be prompted to change their password.

Step 2: Apply for the Renew pyrethrum Nursery License

1. Once logged in the portal, hover the mouse cursor over the “AFA Main Menu” option, on the expanded menu, select the “pyrethrum Directorate” option, then select the “License Renewals” option and then finally select the “Pyrethrum Commercial Nursery License Renewal” option.
2. This will facilitate the online license application form to open, Populate all the available fields accurately, provided all required information relevant to the application, upload all the supporting documentation and then check the Accept Terms and Conditions of Use thereafter before clicking on the “Forward for Approval” tab.

Step 4: File Commercial Pyrethrum Nurseries Quarterly Returns

1. The applicant will be required to file their quarterly returns to the board.
2. Returns can be filed online via the AFA Integrated Management Information System
3. Once logged in the portal, hover the mouse cursor over the “AFA Main Menu” option, on the expanded menu, select the “Pyrethrum Directorate” option, then select the “Returns” option then select the “Commercial Pyrethrum Nurseries Quarterly Returns” finally.
4. Populate all the available fields accurately, upload the requested documents, before clicking on the “Document Submission” tab. Upon successful submission, the applicant will receive a Registration submission notification on their device.

Step 3: Inspection of the applicant farm/facilities.

1. This is followed by an inspection of the applicant’s warehouse/premises by the Board field Officers.
2. A Pyrethrum Directorate inspector shall contact the client to schedule an inspection date depending on the client's availability.
3. During the inspection visit, the owner or a representative should be present and should supply the inspector with all requested documentation.
4. The applicant, together with the inspector, will be required to sign on the inspection findings. A copy of the inspection finding will be issued to the applicant, any discrepancies will be brought to the attention of the applicant and corrective action must be taken before the certificate of no objection is issued.
5. The time taken to carry out inspection will depend on the size of the premises, terms of reference, and the nature of operations on the facility.
6. After investigations, the board’s field offices will submit their findings to the county Pyrethrum working group.
7. The Pyrethrum working group will make recommendations on the application and forward their report to Board Headquarters for the final Board approval.
8. After a successful inspection phase has been completed, the applicant will be notified via the AFA IMIS Portal of the approval.

Step 4: Payment for the license fee and obtain the license

1. The applicant is required to make payment for the renewal license fee of Ksh. 50,000.00 by login into the AFA IMIS Portal, hovering the mouse cursor over the “License Payments and Appeal” option, to complete the payment online or by direct bank deposit. For more information refer to the “Fees” section of this page.
2. Upon making payment, the applicant is required to share the proof of payment (payment details) with the Directorate, applicant will then receive a payment confirmation notification.
3. Upon receiving proof of payment, a notification will be sent on IMIS and the license is made available on the system for download.
4. Applicants should log in to their AFA IMIS account to access the license.

NOTE: All renewal applications will be subjected to an integrity vetting process and any false information provided by the applicants or other integrity issues will lead to prosecution and cancellation of the license.

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Required Documents

• Copy of current commercial pyrethrum nursery certificate.
• Returns of pyrethrum stock dealt with in the previous year
• Identification Cards/ Passport Number of the applicant
• Suitable land site for the establishment of a nursery
• Proof of a reliable supply of clean water
• Proof of accessibility of nursery site for inspection and materials transportation
• A tax compliance certificate from Kenya Revenue Authority
• Any other requirements that may be prescribed by the Authority from time to time

Office Locations & Contacts

Pyrethrum & Other Industrial Crops Directorate - Head Office
P.O. Box 37962-00100, NAIROBI
Telephone: 0722200556/0734600994
Customer Care Desk:
Wireless: 0202536869 Pyrethrum & Other Industrial Crops Directorate Contacts
Website

Agriculture and Food Authority - Head Office
Tea House; Naivasha Road, off Ngong Road
P.O Box 37962 - 00100, Nairobi
Cell Phone: +254-722200556/734600944
Wireless: +254 - 020 - 2536869/2536886
E-Mail: [email protected]
Website: AFA

Agriculture and Food Authority – Integrated Management Information System (AFA IMIS): Link

Eligibility

• Any person, cooperative society, group, or company with a valid/expired pyrethrum nursery registration can apply for the renewed pyrethrum nursery certificate.

Fees

The following fees are applicable;

• Late Application penalty fees of Ksh.1,000 (Non-refundable)
• License fees Kshs.50,000.00 (paid annually)

Payment methods: mobile money platforms

• For payments made via MPESA.
• Log in to the System.
• Go to the 'License Payment & Appeal' menu.
• Open the 'License Payment' window.
• Click Pay Now.
• You will receive an MPESA prompt via the phone number provided during registration.

For payments made via the bank, through direct deposit/RTGS/Cheques, applicants will be required to upload the reference document on the System.

Validity

• The license is valid for one (01) year unless suspended, revoked, or cancelled by the Authority.
• The license expires on the 30th June of every year and should be renewed, not later than thirty (30) days of the current license. Late application shall attract a penalty fee.

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

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Processing Time

• The time frame accumulative for processing the application is usually thirty (30) days.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is dkisplayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since January 1908.

Required Information

• Name of the applicant (individual / Organization)
• Contact Details (Address (Postal/email)/ Telephone)
• current/expired coffee dealer license details
• Physical location
• Date of incorporation
• Name of company
• Location of the principal office
• Details of capital structure ( Nominal and Paid-up capital)
• Full names, addresses, and occupations of the directors
• Details of Branch Office(s) if any
• Name, Address, and Telephone of the Chief Executive.
• A statement listing the names of holding companies, associated companies, or partnerships in which the applicant has an interest.
• Names and addresses of two business referees.
• Annual returns details
• Declaration by the applicant

Need for the Document

• A commercial pyrethrum nursery certificate authorizes the holder to operate a horticultural crop nursery.
• This is a certificate issued to a grower who wants to raise pyrethrum planting materials (seedlings) for their own planting or for sale for commercial gain. Therefore dealers need to renew their certificates to continue with operations.

Information which might help

Important Note:

• Nursery operators shall maintain records of the source of seed, amount of allocated seed, seedlings raised and seedlings bought.
• A nursery operator shall facilitate inspections whenever conducted
• The Board reserves the right to withdraw the registration
• Before issuing a certificate of registration to a commercial nursery, the County Government shall satisfy itself that the applicant has complied with the Act, these Regulations, and any other relevant law.
• A commercial nursery operator shall avail the certificate of registration to the Authority for verification whenever requested.
• A commercial nursery operator shall submit biannual returns to the County Government and the Authority as set out in Form MPICD/1c not later than the tenth day of the first month after the end of the half.
• A person who operates a commercial nursery as such without being registered in accordance with this regulation commits an offense and shall be liable upon conviction to a fine not exceeding twenty thousand shillings or to imprisonment for a term not exceeding six months or to both.
• All pyrethrum nurseries shall comply with National, Regional and International standards applicable.

Other uses of the Document/Certificate

Please explain what are other uses for obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Kenya-Pyrethrum Regulation 2019

Others

More information which might help people.