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Kenya - Obtain a Petroleum Refinery Construction Permit

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ProcedureEdit

Apply Online
Step 1: Create an Account with the EPRA portal (For new applicants)

  1. To apply for a Permit for the Construction of a Petroleum Refinery, visit the Energy and Petroleum Regulatory Authority (EPRA) Website
  2. New users will be required to register with the EPRA online user portal, hover the mouse cursor over the “Online Service” Option, and select “License Application” on the drop box.
  3. Create Account” hyperlink to create a new account, on the next page select and click the “Create a Business Account” option.
  4. This will facilitate the online registration page to open, Populate all mandatory fields accurately, and capture the security code, before clicking on the “Signup” button.
  5. Log in to the account email you provided during the registration process and open an Automatically Generated email from the EPRA System.
  6. Click the provided hyperlink to activate the profile, and log in using the registered credentials (User Name/Password).


Step 2: Apply for the Petroleum Refinery Construction Permit

  1. Once logged in to the portal, select Licence Management and click on “New Licence Application” scroll down to Petroleum/LPG Sector. Under Petroleum/LPG Sector, locate “Petroleum Construction Permit” and click on the “Refinery”.
  2. Ensure you have the listed required documents saved in the device you are using to make the application then click on the “Continue with Registration” tab.
  3. Fill in the required personal details under the Bio Data Section then click “Next”.
  4. Fill in the required details under the Director’s Section then click “Next”.
  5. Fill in the required details under the Description of Premises, then Click on “Next”.
  6. Fill in the required details under the Facility Details, then Click on “Next”.
  7. Under the Documents Section, for every requirement do the following;
    • Ensure the documents are grouped into one pdf for ease of review i.e. all fire certificates should be combined into one pdf, similarly combine the NTSA Inspections; Calibration, and Logbooks/Lease agreements.
    • Click on the Choose Files button. Go to where the document is saved, select it, and then click “Open”.
    • Once you have browsed and selected all the required Files, click on “Upload Files”.
  8. Under Submit Applications, confirm all information regarding the category of license selected is well inputted, once done click on “Submit Application”.
  9. No licensing fees are charged at the moment for petroleum business licenses.
  10. Upon successful submission, the applicant will receive a submission and inspection notification via email or phone call.
  11. Applicants can see the status of the application by logging into their account, going to License Management, and clicking on “Application History”.


Step 3: Processing and Evaluation of the application by the EPRA office.

  1. The license application shall be processed within 30 days from the date of submission.
  2. The application shall be reviewed for material completeness.
  3. The applicant shall be notified of an inspection to verify the submitted documents and mandatory tools required. The inspection is conducted at the applicant’s premise or EPRA office.
  4. Successful applicants during the inspection shall receive a notification in their email, on the outcome of their application
  5. In case a license is deferred one will be notified of the specific reasons.


Step 4: Issue and Download the License.

  1. The application will be reviewed and if found to be materially complete as per the requirements, an online license will be issued for download.
  2. Once the license is granted, the licensee shall download the license from their online account by:
    • Logging into their account
    • Go to license management then.
    • Go to My license, then view the license.
    • Download the license using the download license link provided.
  3. In case a license is deferred one will be notified of the specific reasons.



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Required DocumentsEdit

  • Certificate of Incorporation / Business Registration Certificate
  • CR12 from the Registrar of companies (should not be older than 1 year at the time of submission of the application. Further, if a Limited company appears as part of the shareholders, provide the company's CR12 plus all the Directors' IDs)
  • Legible Copies of Identification Documents i.e. IDs/Passports for all the Company directors
  • Development permission from the respective County Government (including County Physical Planning Office)
  • Company financial statements for the past three years this shall include the balance sheet, profit and loss, and cash flow
  • Detailed report on corrosion control (endorsed by respective professional)
  • Mechanical engineer’s drawings specifying materials and design/ operational limitations (product piping, above-ground tank(s), filling facility, water draw-off fittings, location, pump vents, pumps, etc)
  • Civil engineer’s drawings (all civil works including drainage, Oil Water Separator, bund walls, tank pad/ foundation, hard standing surfaces e.t.c)
  • Fire suppression systems (firefighting water storage tanks and associated fittings, firewalls, etc) which should be accompanied by calculations showing the adequacy of the same
  • Proof of land ownership (copy of title deed in the name of company/director(s)). In the case of a long-term land lease, a copy of the duly registered lease agreement in the name of the Applicant company plus the title deed of the land owner.
  • Valid EIA license from NEMA approving the development of the project/facility
  • Valid Work Permits Class “G” for all foreign directors working in Kenya (Foreign directors not resident in Kenya should provide a notarized declaration. Any employee given Powers of Attorney by a foreign director should provide a copy of their ID)



Office Locations & ContactsEdit

Energy and Petroleum Regulatory Authority (EPRA) - Head Office
Address: Eagle Africa Centre, Longonot Road, Upperhill
Telephone: +254 709 336 000|+254 020 284 7000|+254 708 444 000
Postal Address: P.O. Box 42681 - 00100 NAIROBI, KENYA
E-mail: [email protected]
EPRA Contacts & Offices Location Details
EPRA Website

EligibilityEdit

  • Registered companies/ businesses are eligible to apply.



FeesEdit

  • No licensing fees are charged at the moment for petroleum business licenses.



ValidityEdit

  • The permit is valid for one (01) calendar year unless suspended or revoked or cancelled by the Authority.
  • The application for a Renewal of the license should be filed at least 30 days before the expiry of the current License as per the Conditions of the awarded License.



Documents to UseEdit

Please attach documents that can be used by people. e.g. links



Sample DocumentsEdit

Please attach sample completed documents that would help other people.



Processing TimeEdit

  • An application will take a maximum of 30 days from the date of successful submission of the application to the response either by grant or deferral of a license.



Related VideosEdit

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&>
from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.



InstructionsEdit

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since January 1908.


Required InformationEdit

  • Company registration certificate details
  • Location/ address of the site
  • Contact details
  • Details of the directors
  • Licensing Category applying for
  • Description of the Premises/facility
  • Declaration by the applicant



Need for the DocumentEdit

No person/ company/ business shall undertake the construction of a petroleum refinery; unless he/she is a holder of a valid construction permit/license issued by the Petroleum and Gas Department Energy and Petroleum Regulatory Authority (EPRA).

Information which might helpEdit

Enter other information which might help.


Other uses of the Document/CertificateEdit

Please explain what are other uses for obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.



External LinksEdit

Kenya Energy Act
Kenya Petroleum Act-2019

OthersEdit

More information which might help people.



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