Kenya - Obtain Flight Dispatcher/ Flight Operations Officer License

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Procedure

Apply in Person

1. To obtain your Flight Operations/ Flight Operations Officer License, one has to fully complete and submit the prescribed form.
   
2. This form can be obtained by visiting the Personnel Licensing (PEL) Offices of the Kenya Civil Aviation Authority’s - KCAA Offices
   
3. After filling the application documents you are required to submit them to the Authority’s Personnel Licensing (PEL) offices or you can forwarded them to the:-
   

   Director General,
   

   Kenya Civil Aviation Authority,
   

   P. O. Box 30163-00100,
   

   Nairobi, Kenya,
   

4. You are required to submit the application form with all the required documents for you to get approval to make payments for the prescribed application fees. These documents include:-
   

   (i). A Competency Certificate from an Air Operator certificated by the Authority certifying attendance at an approved course and successful completion of all the modules;
   

   (ii). Certification from an Air Operator certificated by the Authority that the applicant has operated under the supervision of a Flight Operations Officer for at least ninety working days within the six months immediately preceding the date of application;
   

   (iii). A knowledge test results slip;
   

   (iv). Two (2) current passport size photographs (full face);
   

   (v). An Approved Training Certificate-ATO Certificate certifying that the applicant has satisfactorily completed a course of approved training;
   

   (vi). Records substantiating the experience shown on the application Form.
   

   (vii). Proof of identification documents (Identity card or passport)
   

5. The receiving officers will check for discrepancies or ineligibility in the application documents. If a discrepancy that cannot be immediately corrected exists in any of the documents, the application and all the submitted documents will be returned to the applicant and should not be re-submitted until the discrepancy has been rectified corrected.
   
6. If the receiving officers is satisfied that all the requirements have been met for the issue of a licence and the prescribed application form has been completed and presented in the Personnel Licensing (PEL)_ Office, the applicant will be advised to pay the prescribed application fees, after which the licence will be issued.
   
7. You are also to proceed to pay the prescribed application fees and submit the payment receipt to together with the application documents.
   

   • An application fee of KSh. 4,500 is charged for the process.
     

8. A processing time of 7 days is needed to complete the processing of the Flight Operations/ Flight Operations Officer License application, after which you will be contacted through a phone call to collect your renewed license at the KCAA’s Personnel Licensing offices.
   
   
9. You will be required to carry your identification documents when collecting your new license.
   
   

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Required Documents

1. A properly completed Application for Issue, Renew and Re-Issue a Flight Operations Officer Licence available at the Personnel licensing (PEL) offices.
   
2. A Competency Certificate from an Air Operator certificated by the Authority certifying attendance at an approved course and successful completion of all the modules;
   
3. Certification from an Air Operator Certificated by the Authority that the applicant has operated under the supervision of a Flight Operations Officer for at least ninety working days within the six months immediately preceding the date of application;
   
4. A knowledge test results slip;
   
5. Two (2) current passport size photographs (full face);
   
6. An Approved Training Certificate-ATO Certificate certifying that the applicant has satisfactorily completed a course of approved training;
   
7. Records substantiating the experience shown on the application Form.
   
8. Proof of identification documents (Identity card or passport)
   
9. Payment receipt of the prescribed fee
   
   

Office Locations & Contacts

Kenya Civil Aviation Authority - Head Office,
Aviation House, Jomo Kenyatta
International Airport, Nairobi
Tel: +254 020 827470-75
Mobile: +254 728 606 570, +254 709 725000
+254 728 606 586, +254 734 000 491, +254 734 000492
Fax: + 254 020 822300
P.O. Box 30163 -00100 Nairobi
Email: [email protected]
Website: KCAA Website

Eligibility

1. Be at least twenty-one (21) years of age;
   
2. Attend training in one of the Approved Training Organizations (ATO) proven by a certificate attachment
   
3. Demonstrate the ability to read, speak, write, and understand the English language in accordance with the language proficiency requirements.
   
4. Pass a knowledge test the results of which shall be valid for eighteen months after passing the examination.
   
5. Present documentary evidence satisfactory to the Authority that the applicant has the experience or training as follows;
   

   • A total of two years’ service in any one or in any combination of the capacities specified below provided that in any combination of experience the period served in any capacity shall be at least one year;
     

   (i). A flight crew member in commercial air transport; or
   

   (ii). A meteorologist in an organization dispatching aircraft in commercial air transport; or
   

   (iii). An air traffic controller or technical supervisor of flight operations officer or air transportation flight operations systems;
   

   (iv). At least one year as an assistant in the dispatching or aircraft used in commercial air transport; or
   

6. Has satisfactorily completed an approved course training in a flight operations.
   
7. An applicant shall have served under the supervision of a flight operations officer for at least ninety (90) days within the six (6) months immediately preceding the application.
   
   

Fees

• A fee of Ksh 4,500 is charged for this application
  
  

Validity

• The Flight Dispatchers’ License is valid for 2 years from the date of application
  
  

Documents to Use

• The application form for issue of a Flight Operations Officer Licence may be obtained from the Authority’s Personnel licensing (PEL) offices.
  
• The ’’Application for Issue, Renew and Re-Issue a Flight Operations Officer Licence Form ’’ is issued at the Kenya Civil Aviation Authority’s Personnel Licensing Offices.
  
  

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The processing time is seven days.
  
  

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• The applicant should –

1. Take and successfully completed approved course of training
   
2. Obtain Application form from PEL Offices and complete the prescribed application form,
   
3. Submit all the required documents.
   
4. Pay the applicable fees and submit the payment receipt.
   
5. Wait for the processing period to elapse then collect your new Flight Dispatcher license.
   
   

Required Information

1. Full names
   
2. Postal and physical address
   
3. Date and place of birth
   
4. Nationality
   
5. Gender
   
6. Name of Approved Training Organisation where you got instructed
   
7. Particulars of licences already held (Place and Date of Issue , Type of Licence, Number and Expiry Date )
   
8. Whether yet examined for and obtained a medical certificate in accordance with the Civil Aviation Regulations
   
9. Whether you are able to read, speak, write, and understand the English language in accordance with the English language proficiency requirements of the Civil Aviation Regulations.
   
10. Whether you have met all the requirements for the issuance of this licence
    
11. Declaration
    
12. Signature of Applicant
13. Date of Application
    
    

Need for the Document

• A flight dispatcher (also known as an airline dispatcher, flight follower or flight operations officer) assists in planning flight paths, taking into account aircraft performance and loading, en-route winds, thunderstorm and turbulence forecasts, airspace restrictions, and airport conditions.
  
• Dispatchers also provide a flight following service and advise pilots if conditions change.
  
• They usually work in the operations centre of the airline.
  
• They examine mechanics' reports to make certain required maintenance has been completed.
  
  

Information which might help

• Present a photo Identification Card or a Passport as a form of identification, details of which should be the same as the personal information provided on the prescribed application form; and if the applicant’s identity cannot be verified, the application will be rejected, and the applicant will have to return with the proper identification.
  
  

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• The Civil Aviation Act
  
• Personnel licensing
  
  

Others

• Kenya Civil Aviation Authority (KCAA) was established on 24th October 2002 by the Civil Aviation (Amendment) Act, 2002 with the primary functions towards;
  

1. Regulation and oversight of Aviation Safety & Security;
   
2. Economic regulation of Air Services and development of Civil Aviation;
   
3. Provision of Air Navigation Services, and Training of Aviation personnel KCAA;
   

as guided by the provisions of the convention on international civil aviation, related ICAO Standards and Recommended Practices (SARPs), the Kenya Civil Aviation Act, 2013 and the civil aviation regulations.