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Kenya - Import of Tobacco

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ProcedureEdit

Apply In Person
Step 1: Obtain KRA Passed Clearance Entry for the Tobacco

  • The importer will be required to contact a licensed customs clearing agent and obtain a contract. please contact the Kenya Revenue Authority (KRA) for the updated list of licensed customs clearing agents. KRA Office Location & Contact Details
  • The clearing agent shall then proceed with the application process for the Passed Clearance Entry by logging on to the KRA's Integrated Customs Management System iCMS using his/her credentials to access the portal, upon completion of the request the clearing agent will be issued with a Register customs entry copy and KRA e-slip by the iCMS. The website can only be accessed using Microsoft internet explorer version 5.0 and above.
  • This is followed by the issue of a KRA e- slip to make payment against as per the Authority's preferable payment mode. Please refer to the “Fees” section on this page for more information.
  • The applicant/agent will then be required to pay the required taxes against the KRA e-slip, by bank deposit. please refer to this link for more information KRA Agent Banks & Accounts Details
  • Upon receiving payment approval by the KRA, Customs entry in under control status document is issued, the agent should log into their account locate and print.


Step 2: Obtain KEBS Release

  • Submit the supporting documentation as listed under the “Required Documents” of this page to the Kenya Bureau of Standards (KEBS), One Stop Border Post (OSBP) for verification and processing, the agent is issued with a demand note, and the passed clearance entry stamped stop and verify by the KEBS official.
  • The applicant/agent will then be required to pay against the demand note, by bank deposit and produce proof of payment to be validated by the KEBS officer and obtain a KEBS payment receipt.
  • This is followed by the verification of the consignment by a KEBS clearing agent, if approved the clearing agent shall stamp and sign the passed clearance entry stamped stop and verify.


Step 3: Obtain Port Health Service Release

  • Apply for the port Health Certificate through the Kentrade portal
  • Upon completion of the application process, the applicant is issued with a KESWS submission notification, submitted import health certificate, and valid e-slip.
  • The applicant/agent will then be required to pay against the e-slip, by bank deposit and produce proof of payment to be validated by the port officer.
  • This is followed by the verification of the consignment by a port official, if approved the applicant is issued approval import health certificate, log into the Kentrade portal to access and print the certificate


Step 4: Obtain Kenya Plant Health Inspectorate Service (KEPHIS) Release Document

  • Submit the supporting documentation as listed under the “Required Documents” of this page to the Kenya Plant Health Inspectorate Service (KEPHIS), One Stop Border Post (OSBP) for verification and processing, the agent is issued with a KEPHIS payment receipt.
  • This is followed by the verification of the consignment by a KEPHIS verification officer if approved the officer shall give the applicant the go-ahead. The time taken during the inspection will depend on the size of the consignment.
  • The applicant is issued a passed clearance entry passed release and an inspection certificated certified by a KEPHIS official.


Step 5: Obtain Kenya Revenue Authority (KRA) Release Document

  • Submit the supporting documentation as listed under the “Required Documents” of this page to the Kenya Revenue Authority (KRA) Customs officer, One Stop Border Post (OSBP) for verification and processing, the agent is issued with a passed clearance entry stamped received by the KRA official and the allocation of a KRA verification officer which will be done via KRA's system.
  • This is followed by the verification of the consignment by a KRA verification officer if approved the officer shall give the applicant the go-ahead.
  • The applicant is issued with the release of the consignment, which is done via KRA's system. Additionally, the head verification officer will stamp, the goods released, on the entry.
  • The time frame accumulatively for processing the application is within 04 hrs -03 days



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Required DocumentsEdit

Kenya Revenue Authority (KRA) Passed Clearance Entry

  • Unique consignment reference (UCR) number
  • Commercial import permit (copy)
  • Air waybill (original)
  • Certificate of conformity (COC) (original) or Validated certificate of conformity (original)
  • Invoice (copy)


Kenya Bureau of Standards (KEBS) Release

  • General Requirements
    • Unique consignment reference (UCR) number
    • Customs entry is under control status (copy)
    • Packing list (copy)
    • Invoice (copy)
  • For goods originating from the East African Community
    • EAC certificate of origin form (copy). For goods originating from the East African Community.
    • Certificate of quality (copy). From a National Standard body in the country of origin where applicable. OR
      • Exemption letter (copy). Where applicable.
      • Permit (copy). Where applicable, relevant to the consignment.
      • Waiver letter (copy). Issued by KEBS, where applicable
      • Diamond mark of quality. Issued by the National Standards body in the country of origin.
      • Standardization Mark Permit (copy). For raw materials.
    • Certificate of registration (copy)
  • For goods originating from countries outside the EAC region.
    • Approved import declaration form (IDF) (copy)
    • Certificate of conformity (COC) (copy). From the country of origin.


Port Health Service Release

  • Unique consignment reference (UCR) number
  • Certificate of quality (copy). From the competent authority in the country of origin.
  • Certificate of analysis (copy). Where applicable.
  • Permit (copy). Relevant to the consignment.
  • Invoice (copy)


Kenya Plant Health Inspectorate Service (KEPHIS) Release Document

  • Customs entry is under control status (copy)
  • Plant import permit (original). Issued by KEPHIS.
  • Phytosanitary certificate (original). From the country of origin.
  • Invoice (original)


Kenya Revenue Authority (KRA) Release Document

  • Customs entry is under control status (4 simple copies)
  • Certificate of export (4 simple copies). From the country of origin.
  • Invoice (4 simple copies)
  • Packing list (4 simple copies). Where applicable.
  • Permit (4 simple copies). Where applicable, relevant to the consignment.
  • Preferential certificate of origin (4 simple copies)


{EAC or COMESA or EU or AGOA or GSP certificate of origin}

Office Locations & ContactsEdit

Kenya Bureau of Standards - Head Office
Popo Road, Off Mombasa Road,
P.O. Box 54974 - 00200
Nairobi,Kenya.
Tel : + 254 (20) 694 8000
Mobile : 0722 202 137 or 0734 600 471/2
PVOC : 0724 255 242
Website: Link

Kenya Revenue Authority- Head Office
Times Tower, 19th Floor,
Haile Selassie Avenue
P.O. Box 30742
Nairobi, Kenya.
Tel. 310900, 2813068 , 2813160 , 2812011.
Fax: 253532,240929 ,315987
Email: [email protected]
Website: Kenya Revenue Authority website

KRA Desk - Huduma Center Huduma Center Locations

i - Tax Protal i-Tax Portal

EligibilityEdit

  • Persons (Importers) that wish to import tobacco to Kenya are eligible to apply.



FeesEdit



ValidityEdit

  • The validity of the document is thirty (30) days from the date of issue and for one consignment only.



Documents to UseEdit

Please attach documents that can be used by people. e.g. links



Sample DocumentsEdit

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Processing TimeEdit

  • The timeframe accumulatively for processing this application is usually within 04 hrs-03 working days.



Related VideosEdit

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is dkisplayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.



InstructionsEdit

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since January 1908.


Required InformationEdit

  • Contact details of the applicant
  • Identity document number
  • KRA pin number
  • Country of origin of the consignment
  • Particulars of the consignment
  • Declaration by the applicant



Need for the DocumentEdit

  • Importers that wish to import tobacco are required to obtain all the required permits from the legal Authority before been allowed entry into Kenya.



Information which might helpEdit

Enter other information which might help.


Other uses of the Document/CertificateEdit

Please explain what are other uses for obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.



External LinksEdit

Tobacco import procedure

OthersEdit

More information which might help people.



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