Kenya - Import Foreign Alcoholic Brand (Main Distributor)

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Procedure

Apply In person
Step 1: Obtain Pre-Clearance Document

• The importer will be required to contact a licensed customs clearing agent, agree on the terms of the services to be rendered by the agent and obtain a contract. please contact the Kenya Revenue Authority (KRA) for the updated list of licensed customs clearing agents. KRA Office Location & Contact Details
• The clearing agent shall then proceed with the application process for the Pre-Clearance Entry by logging on to the Kenya Electronic Single Window System (KESWS) and using his/her credentials to access the portal, upon completion of the request the clearing agent will be issued with a KEBS consignment document by the system to print. The website can only be accessed using Microsoft internet explorer version 5.0 and above.
• Upon the arrival of the consignment the importer/agent is required to notify the consignment point of entry KRA Customs (handing shield) department/section and obtain notification of arrival (Release order) stamped, Notification of arrival (copy), and air waybill.

Step 2: Obtain Passed Clearance Entry Documents

• The clearing agent shall then proceed with the application process for the Passed Clearance Entry by logging on to the KRA's Integrated Customs Management System iCMS using his/her credentials to access the portal, upon completion of the request the clearing agent will be issued with a Register customs entry copy and KRA e-slip by the iCMS. The website can only be accessed using Microsoft internet explorer version 5.0 and above.
• This is followed by the issue of a KRA e- slip to make a payment of Ksh 10,250.00. Please refer to the “Fees” section for this age for more information.
• The applicant/agent will then be required to pay the required taxes against the KRA e-slip, by bank deposit. please refer to this link for more information KRA Agent Banks & Accounts Details
• Upon receiving payment approval by the KRA, the Customs entry in under control status document is issued, and the agent should log into their account locate and print.

Step 3: Obtain the Kenya Bureau of Standards (KEBS) Release Document

• Submit the supporting documentation as listed under the “Required Documents” of this page to the Kenya Bureau of Standards (KEBS), to be verified and obtain a Validated certificate of conformity document.
• This is followed by the verification of the consignment by a KEBS clearing agent, the time taken to carry out verification depends on the size of the consignment. Consignments that arrive with a certificate of conformity (COC) do not undergo 100% verification.
• If approved the KEBS clearing agent shall issue the applicant a KEBS passed clearance entry stamped stop and verify.

Step 4: Obtain Port Health Service Release Document.

• Submit the relevant supporting documentation as listed under the “Required Documents” of this page to the Port Health Kenya (Handing Shield) office for processing.
• This is followed by the verification of the consignment by a port health official if approved the applicant is issued an approval import health certificate.

Step 5: Kenya Revenue Authority (KRA) Release Document.

• Submit the supporting documentation as listed under the “Required Documents” of this page to the Kenya Revenue Authority (KRA) Customs officer, One Stop Border Post (OSBP) for verification and processing, the agent is issued with a passed clearance entry stamped received by the KRA official and the allocation of a KRA verification officer which will be done via KRA's system.
• This is followed by the verification of the consignment by a KRA verification officer if approved the officer shall give the applicant a release order to be stamped by the (HVO and Verification officer) and a handling shed invoice.
• The applicant is required to make payment against the handling shed invoice at the cash counter (Handling shed office) and obtain a bank deposit slip.
• Submit original copies of the (Release order stamped by customs, Bank deposit slip & Air waybill ) and Imports Delivery Counter (Handling Shed) and obtain a Delivery notification and have the release order stamped by the customs officer and handling shed officer

Step 6: Kenya Revenue Authority (KRA) Final Release Document.

• The KRA border control officer will stamp, the goods released order, on the entry of the consignment form.
• The timeframe accumulatively for processing this application is usually within 04 hrs-03 working days.

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Required Documents

To obtain a Pre-Clearance Document

• Certificate of incorporation (copy)
• Company PIN certificate (copy)
• Approved import declaration form (IDF) (copy)
• Air waybill (original)

Obtain KRA Passed Clearance Entry Documents

• Unique consignment reference (UCR) number
• Commercial import permit (copy)
• Air waybill (original)
• Certificate of conformity (COC) (original) or Validated certificate of conformity (original)
• Invoice (copy)

Kenya Bureau of Standards (KEBS) Release

• KEBS consignment document (copy)
• Certificate of conformity (COC) (copy)
• Approved import declaration form (IDF) (copy)
• Registered customs entry (copy)

Port Health Service Release

• Unique consignment reference (UCR) number
• Certificate of quality (copy). From the competent authority in the country of origin.
• Certificate of analysis (copy). Where applicable.
• Permit (copy). Relevant to the consignment.
• Invoice (copy)
• Stamped plant import permit (copy)
• Approved import declaration form (IDF) (original)
• Registered customs entry (copy)
• Import health certificate (copy)

Kenya Revenue Authority (KRA) Release

• Customs entry is under control status (4 simple copies)
• Certificate of export (4 simple copies). From the country of origin.
• Invoice (4 simple copies)
• Packing list (4 simple copies). Where applicable.
• Permit (4 simple copies). Where applicable, relevant to the consignment.
• Preferential certificate of origin (4 simple copies) {EAC or COMESA or EU or AGOA or GSP certificate of origin}
• Approved import declaration form (IDF) (original)
• KRA receipt (original)
• Notification of arrival

Kenya Revenue Authority (KRA) Final Release Document

• Release order stamped by KEBS (original)
• Air waybill (original)

Office Locations & Contacts

Kenya Bureau of Standards - Head Office
Popo Road, Off Mombasa Road,
P.O. Box 54974 - 00200
Nairobi,Kenya.
Tel : + 254 (20) 694 8000
Mobile : 0722 202 137 or 0734 600 471/2
PVOC : 0724 255 242
Website: Link

Kenya Revenue Authority- Head Office
Times Tower, 19th Floor,
Haile Selassie Avenue
P.O. Box 30742
Nairobi, Kenya.
Tel. 310900, 2813068 , 2813160 , 2812011.
Fax: 253532,240929 ,315987
Email: [email protected]
Website: Kenya Revenue Authority website

KRA Desk - Huduma Center Huduma Center Locations

i - Tax Protal i-Tax Portal

Eligibility

• Persons (Importers) that wish to import alcoholic brands as a distributor in Kenya is eligible to apply.

Fees

Applicants are issued with invoices to make payments against.
List of banks and account details into which all Domestic Taxes payments made on account of PRN (E-SLIP) generated from the i-Tax system link

Validity

• The validity of the document is thirty (30) days from the date of issue and for one consignment only.

Documents to Use

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Sample Documents

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Processing Time

• The timeframe accumulatively for processing this application is usually within 04 hrs-03 working days.

Related Videos

Videos explaining the procedure or to fill the applications.
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Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
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e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• A manufacturer or importer of excisable goods is required to obtain a license to manufacture excisable goods before the commencement of operations. This license is issued by the Kenya Revenue Authority. please refer to the Wikiprocedure website for the full procedure { Kenya - Obtain a License to Manufacture Excisable Goods}

Required Information

• Contact details of the applicant
• Identity document number
• KRA pin number
• Country of origin of the consignment
• Particulars of the consignment
• Declaration by the applicant

Need for the Document

• Importers that wish to import foreign alcoholic brands as main distributors are required to obtain all the required permits from the legal Authority.

Information which might help

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Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

Guidelines for Implementing and Enforcing the Alcoholic Drinks Control Act, 2010
Beverages import procedure through Jomo Kenyatta International Airport (JKIA)

Others

More information which might help people.