Kenya - Apply for a Hatchery License

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Procedure

Apply In-Person:
Step 1: Obtain a Site Approval

1. The applicant will be required to first submit an application letter for a hatchery license to the County Government -Sub-county Veterinary Office.
2. Upon receipt of the request the Veterinary Officer will make arrangements for a plot/site suitability assessment and issue to the applicant a site suitability report upon satisfaction that the plot is suitable for the construction of the hatchery, the applicant is issued a site recommendation.
3. During the inspection visit applicant is required to be present and supply the inspector with all the requested documentation and information.
4. Once issued with the site recommendation applicants are required to apply for a change of land use at the city hall and obtain physical planning approval.

Step 2: Architectural Plans Approval and Public Health Approval

1. The applicant is required to submit architectural plans, attached to the supporting documentation to the city-county government office for processing and pay the prescribed permit fee as determined by the County Government.
2. It should be noted, where the hatchery is to be located/situated in Nairobi county, the application for architectural plans approval should be submitted online via the Nairobi e-Service Portal.
3. If approved, the applicant is issued the approved certified architectural plans. The plan might be rejected if the set requirements are not met.
4. Applicants should then submit the architectural plans to the city hall for verification and obtain the Authenticated architectural plans, construction permit, and Public Health Approval.

Step 3: Obtain Environmental Impact Assessment (EIA) License

1. Submit the request for the EIA project report, and attach all the supporting documentation to the Environmental Institute of Kenya Office, Environmental Assessment Experts section for processing.
2. The applicant will be advised to pay Ksh 50,000 for the preparation of the project report –estimate. The amount charged for the preparation of the Environmental Impact Assessment report depends on the nature and size of the project and the negotiations between the client and the expert.
3. The applicant is issued a project report and should submit the report attached to the supporting documentation to the National Environmental Management Authority County Office, Environmental Impact Assessment Section.
4. The NEMA officer shall then stamp the project report and issue it back to the applicant together with a NEMA acknowledgment letter and an Environmental Impact Assessment License.
5. The EIA license is valid for 24 months within which the project must start. If it does not start within 2 years, validity can be extended for a maximum of 4 years at a fee of Ksh 5000.

Step 4: Obtain Hatchery License

1. Submit the original Authenticated architectural plans and Environmental Impact Assessment license to the City-County Veterinary Services office and pay a hatchery application fee of Ksh 1,000. And obtain an Authority to construct a hatchery permit.
2. Upon completion of the construction, the applicant should contact the City-County Veterinary Services office immediately and furnish the Authority with all requested documents and information, the DVS office shall respond by arranging a follow-up inspection with the applicant to ascertain that the hatchery was constructed as per the approved plans.
3. During the Inspection visit, any discrepancies will be brought to the attention of the applicant and corrective action must be taken before a license is issued.
4. While collecting the license applicants will be Hatcher license applicants will be required to produce their identity document and pay a Ksh5,000 fee for the hatchery license at the DVS office.

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Required Documents

• Hatchery application letter
• Application Form: Complete and sign the application form provided by the Directorate of Veterinary Services or the relevant licensing authority.
• Business Registration Documents: If you are operating the hatchery as a registered business entity, provide the business registration documents such as the Certificate of Incorporation, Memorandum and Articles of Association, or Business Name Registration Certificate.
• Proof of Ownership or Lease Agreement: Provide documentation to demonstrate that you own the hatchery premises or have a valid lease agreement for the premises where the hatchery will be located.
• Hatchery Layout Plan: Submit a detailed layout plan of the hatchery premises, indicating the arrangement and dimensions of the hatchery facilities. This plan should include areas such as egg storage, incubation rooms, hatchling rearing areas, and sanitation facilities.
• Poultry Health Management Plan: Present a comprehensive health management plan that outlines biosecurity measures, disease prevention and control protocols, vaccination schedules, and any other relevant practices for maintaining the health and welfare of the poultry.
• Environmental Impact Assessment (EIA) Report: Depending on the scale and environmental impact of the hatchery, an EIA report may be required. If applicable, provide the EIA report prepared by an approved environmental consultant, demonstrating compliance with environmental regulations and mitigating any potential adverse impacts.
• Fire Safety Compliance Certificate: If mandated by local regulations, obtain a fire safety compliance certificate from the relevant fire safety authority, confirming that the hatchery meets the necessary fire safety standards.
• Compliance with Other Regulations: Depending on the specific requirements and regulations in your location, you may need to provide additional documents to demonstrate compliance with other relevant regulations. This may include food safety certifications, waste management plans, or any specific permits related to the operation of the hatchery.

Office Locations & Contacts

Directorate of Veterinary Services (DVS)
Head Office(Ministry of Agriculture Livestock Fisheries and Cooperatives)Private Bag 00625,
KangemiTelephone: +254 202 718 870
Email: [email protected]
Website Link

Environmental Institute of Kenya
Head-Office Address: Highway Mall 4th floor,
Room 10P.O BOX 5087 Kenya, Nairobi 00506
Tel: +254 774 239 594Email: [email protected]
Website Link

National Environmental Management Authority (NEMA)
Popo Road, South C, off Mombasa RoadNational Environment Management
Authority,P.O.BOX: 67839-00200,
Nairobi.Fax:+(254)-020-6008997
Tel No: 020-2101370, 020-2183718, 020-2307281, 020-2103696
Mobile: 0724 253398, 0735 013046, 0723 363 010
Incident line: 0786-101100 or 0741 101 100
Email: [email protected]/ [email protected]
Website Link

Eligibility

To be eligible to apply for a hatchery license in Kenya, you generally need to meet the following criteria:

• Legal Entity: You can apply for a hatchery license as an individual or as a registered legal entity, such as a company, partnership, or cooperative.
• Compliance with Regulations: Ensure that your hatchery operations comply with the relevant regulations, standards, and guidelines set by the Directorate of Veterinary Services and other applicable authorities. This includes adhering to biosecurity measures, animal welfare practices, and health management protocols for poultry.
• Suitable Premises: You must have access to suitable premises for the hatchery, either by owning the premises or having a valid lease agreement in place. The premises should meet the requirements for maintaining proper hygiene, ventilation, and security for the poultry.
• Expertise and Experience: It is beneficial to have knowledge and experience in poultry farming and hatchery operations. This includes understanding incubation techniques, hatchling care, disease management, and other aspects of poultry production.
• Compliance with Environmental Regulations: Ensure compliance with environmental regulations, especially if your hatchery has the potential to impact the environment. This may involve conducting an environmental impact assessment and implementing appropriate measures for waste management and pollution control.
• Financial Capability: Have the financial resources necessary to establish and sustain the hatchery operations, including the purchase of equipment, feed, veterinary services, and other related expenses.

Fees

• The fees for obtaining a hatchery license in Kenya can vary depending on factors such as the location, scale of the hatchery, and specific requirements set by the Directorate of Veterinary Services or the relevant licensing authority. It is recommended to contact the Directorate of Veterinary Services or consult the Ministry of Agriculture, Livestock, and Fisheries for the most accurate and up-to-date information regarding the fees associated with obtaining a hatchery license in your specific area.
  

Here are some common fees that may be applicable when applying for a hatchery license:

• KES 30,000-For site construction board
• KES 211,200-For construction fee for a four stores office block measuring 200Metres squared per floor - estimate
• KES 50,000-For preparation of the project report -estimate
• KES 1,000-For hatchery application fees
• KES 5,000-For hatchery license

Validity

• The validity of a hatchery license in Kenya can vary depending on the regulations and policies set by the Directorate of Veterinary Services or the relevant licensing authority. Generally, hatchery licenses are valid for a specific duration, after which they need to be renewed to continue operating the hatchery legally.
• The duration of validity for a hatchery license can range from one to three years, depending on the licensing authority and its specific requirements. It is important to adhere to the renewal timelines and submit the necessary documentation and fees to maintain the validity of your hatchery license.
• To determine the exact validity period of a hatchery license and any renewal requirements, it is recommended to contact the Directorate of Veterinary Services or consult the Ministry of Agriculture, Livestock, and Fisheries in Kenya.

Documents to Use

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Sample Documents

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Processing Time

• The processing time for a hatchery license can range from 58 days-92 days. During this period, the licensing authority will review your application, conduct inspections (if required), and evaluate your compliance with the necessary regulations and standards.

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Instructions

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Required Information

Business Information:

• Business name and registration details, if applicable
• Business address and contact information
• Business structure (sole proprietorship, partnership, company, etc.)

Personal Information:

• Full name, address, and contact details of the applicant(s)
• Identification documents (such as national ID, passport, or driver's license) of the applicant(s)
• Personal Tax Identification Number (PIN) or Tax Identification Number (TIN)

Hatchery Details:

• Location and size of the hatchery premises
• Description of the hatchery infrastructure, including incubation rooms, hatchling-rearing areas, and sanitation facilities
• Hatchery layout plan, indicating the arrangement and dimensions of the facilities

Poultry Species and Capacity:

• Type of poultry species you intend to hatch
• Estimated production capacity (number of eggs to be incubated, number of chicks to be hatched, etc.)

Poultry Health Management:

• Biosecurity measures and protocols for disease prevention and control
• Vaccination schedules and health monitoring procedures
• Measures for managing pests and parasites

Environmental Considerations:

• Compliance with environmental regulations and guidelines
• The waste management plan, including disposal of eggshells, hatchery waste, and other byproducts
• Water source and usage details, if applicable

Financial Information:

• Proof of financial capability to establish and sustain the hatchery operations
• Projected financial statements, including income, expenses, and cash flow

Compliance and Certifications:

• Compliance with health and safety regulations
• Certifications or training related to hatchery operations or poultry health management, if any

Need for the Document

• A hatchery license refers to a permit or authorization granted by the appropriate government agency that allows an individual or organization to operate a hatchery facility. Hatcheries are establishments where fish, poultry, or other animals are bred and raised from eggs or young stages to a more mature and marketable size.
• There are several reasons why a hatchery license may be required:
• Regulatory Compliance: Hatcheries often deal with live animals and their reproductive processes. To ensure the well-being of the animals and prevent the spread of diseases, governments enforce regulations that mandate hatcheries to obtain licenses. These licenses serve as a means to monitor and regulate the operations of hatcheries.
• Conservation and Environmental Management: Hatcheries play a significant role in conservation efforts, especially in the case of fish species that are threatened or endangered. Licenses may be required to ensure that hatcheries are following proper protocols for breeding, rearing, and releasing these species into their natural habitats.
• Quality Control and Biosecurity: Hatcheries contribute to the production of healthy and disease-free animals. Licensing requirements often include provisions for maintaining appropriate biosecurity measures to prevent the introduction and spread of diseases that can harm animal populations or ecosystems.
• Animal Welfare: Hatcheries must meet certain standards to ensure the well-being and humane treatment of the animals they raise. Licensing processes may involve inspections and assessments of the facilities and procedures to ensure compliance with animal welfare regulations.
• Traceability and Accountability: Licensing helps maintain a record of hatchery operations, including the origin, breeding methods, and distribution of the animals. This information is important for traceability purposes and helps authorities monitor the flow of animals, ensuring legal compliance and preventing illegal activities, such as smuggling or trading endangered species.

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Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

Registering a Hatchery
Animal diseases(Hatcheries) rules- Sections 3, 4, 6-12,  Article 1st schedule
Architects and Quantity Surveyors Act Sections 7, 8, 9
Environmental Impact Assessment and Audit regulations 2003-Sections 1st schedule, 7, 8, 9, 10
Environmental Management and Coordination (Amendment)ACT 2015-Section 43

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