Kentucky - How to Obtain a Certificate of Birth Resulting in Stillbirth
ProcedureEdit
Office of Vital StatisticsEdit
In Person
- Visit the Office of Vital Statistics located at 275 E. Main St. in Frankfort between the hours of 8 a.m. - 3:30 p.m. EST, Monday-Friday.
- Complete an application form.
- Submit the completed form and present valid identification.
- Pay the fee.
By Mail
- Complete an application.
- Enclose a check or money order payable (NO CASH) to the Kentucky State Treasurer to cover the cost of each certificate ordered and mail to:
Office of Vital Statistics
275 E. Main St. 1E-A
Frankfort, KY 40621
Note: Include return address on envelope and application form. Funds must be in U.S. dollars and drawn on a U.S. bank.
Certificate Delivery Methods
- Regular Mail
- Self-Addressed Prepaid Courier Envelope
- Prepaid Expedited Shipping Fees
- Prepaid Pre-Arranged Pick-Up
Online, Phone, Fax (VitalChek)
To purchase a certified copy of a Kentucky vital record and pay with a credit card, whether online, by phone or fax, you may go through VitalChek's Online Ordering System.
- Order Online: Go online and simply follow the steps to place an order. An additional fee is charged by VitalChek for using this service and all major credit cards are accepted. You will receive an e-mail notification once your certificate is shipped. If your shipment is via UPS, you will also receive the UPS tracking number.
- By Phone: Call this toll free number, (800) 241-8322.
- By Fax: Fax your request to, Toll Free (866) 283-7477. Note: Check VitalChek's website to obtain fax applications under Order Methods.
UPS: For faster delivery, request delivery by UPS when placing orders for vital records, an additional fee is charged for this service.
Required DocumentsEdit
- Completed application
- Valid identification
Note: Contact OVS for accepted forms of identification.
Office Locations & ContactsEdit
Office of Vital Statistics
275 E. Main St., 1E-A
Frankfort, KY 40621
Directions
Map
For information or to amend certificates, call (502) 564-4212
Office hours:
8 a.m. - 4:30 p.m. Eastern Time,
Monday-Friday, excluding official state holidays.
EligibilityEdit
Parent or parents listed on the record are eligible to request the certified copies of a certificate of Birth Resulting in Stillbirth.
FeesEdit
- Certified Copy of Stillbirth Certificate: $6 each
- Additional Copies: $6 each
An additional fee is charged by VitalChek for using their service and all major credit cards are accepted.
Office of Vital Statistics (OVS)
Accepted forms of Payment:
- Cash
- Check or money order made payable to the Kentucky State Treasurer.
- The Office of Vital Statistics DOES NOT accept credit card orders by phone EXCEPT for customers requesting emergency (emergency to be defined by OVS and VitalChek) expedited delivery or genealogy records (births prior to 1911). Accepted credit card payments:
- American Express
- Discover
- MasterCard
- Visa
- All other credit card requests must go through either the VitalChek Call Center at 1-800-241-8322 or the VitalChek website
Notes: The Office of Vital Statistics will accept one order per customer per payment. An order consists of 20 or less requests for various certificates.
ValidityEdit
Explain the time until which the certificate/document is valid. e.g. Birth Certificate Valid Forever
Documents to UseEdit
Office of Vital Statistics:
Sample DocumentsEdit
Please attach sample completed documents which would help other people who would like to follow this procedure.
Processing TimeEdit
In Person or Phone Orders (OVS):
- Ten or less requests per order of various certificates: May be processed on the same day received subject to workload and staffing. Note: Any orders received after 3:30 p.m. EST will be processed the next business day.
- More than ten requests: There is no guarantee that your certificates will be available on the same day. Delivery of certificate is based on availability of staff and resources, OVS will strive to accommodate orders in excess of ten requests within 5 business days.
By Mail (OVS):
- In most cases, orders are filled within five to seven business days. However, some orders may take longer; therefore, please allow up to 30 working days for processing of all type of certificates ordered through the mail.
- Orders will be shipped to one delivery address
Related VideosEdit
Videos explaining the procedure or to fill the applications.
InstructionsEdit
Kentucky's Office of Vital Statistics does not have records of births or deaths prior to 1911, except delayed records of births for those born before 1911 which have been established by affidavits and documentary evidence.
You may request for copies of a certificate in person, by mail, online, by phone, or by fax.
Notes:
- Birth, Death, Marriage and Divorce Certificates, certified copies of each of these are only available through the State Office of Vital Statistics in Frankfort.
- Limited numbers of stillbirths were reported prior to 1939.
Required InformationEdit
- Full name at birth of the person for whom the certificate is requested
- The month, day and year of birth
- The county of birth
- The mother's maiden name
- The father's name
- Name and address where the certificate is to be mailed.
- Phone number where you can be reached during the day from 8 a.m. - 4:30 p.m. Eastern Time.
- The number of copies being ordered.
Need for the DocumentEdit
Following is a procedure on how you can obtain a certified copy of birth resulting in stillbirth in Kentucky.
Information which might helpEdit
Enter other informations which might help
Other uses of the Document/CertificateEdit
Please explain what are other uses of obtaining this document/certificate. e.g. Birth Certificate can be used as proof of identity.
External LinksEdit
- Kentucky Cabinet for Health and Family Services Department for Public Health:
- Business Procedures for AcceptingWalk-In/Mail/Phone Orders Office of Vital Statistics (OVS):
OthersEdit
The Kentucky Office of Vital Statistics cannot by law, provide free information from records, perform a genealogical search or verify whether a certificate is on file without a completed application form and the required fee attached.