Hong Kong - Obtain Certified Copy of Birth Record

ProcedureEdit

Applying In Person

You may go to any one of the following registry offices to submit your request for a search of birth records and a certified copy of a birth entry:

The Births and Deaths General Register Office
Kowloon Births Registry
Sha Tin District Births Registry
Tuen Mun District Births Registry

Sending your request by post

Send your requests to:

The Births and Deaths General Register Office

3/F, Low Block

Queensway Government Offices

66 Queensway

Hong Kong

Send request online

To apply online click on the link

Note: No signature is required when you complete the online application form. However, you will need to sign on the printed copy of the relevant form when you collect the search result and/or certified copies.

If you need help in using the online service, you can call the Immigration e-Services Hotline at (852) 3128 8668 between 7:00 am and 11:00 pm daily.

Collecting the Search Result or Certified Copy of Birth Entry

For applications made in person:

If you submitted your request in person, you should collect the search result and/or certified copy of the entry concerned at the births registry where you made the application.

For applications submitted by mail:

If you submitted your request by post, the search result and/or certified copy of the entry concerned will be sent to you by post.

For applications submitted online:

If you submitted your request online, you are required to personally collect the search result and/or the certified copy of the entry concerned at your selected registry. The collection date is shown on the acknowledgement receipt.

Note: If you do not collect the search result and/or the certified copy of the entry concerned from the registry office where you are supposed to collect them within 6 months from the time it was available for pick up, the document will be cancelled.

Required DocumentsEdit

For applications made in person:

Hong Kong identity card or valid travel document.
If you apply for a certified copy of a birth entry: You will need to produce the original or photocopy of the certified copy of the birth entry or the result of a previous search of birth records. Otherwise, you will need to apply for a search of birth records in the first instance.

For applications submitted by post:

Application form for a search of birth record (Form BDR40)
Application form for a certified copy of a birth entry (Form BDR87)
Other relevant documents that needed to be submitted

For applications submitted online:

Hong Kong Identity Card or valid travel document
Printout of online application acknowledgement
Original or photocopy of the certificate of registration, or the result of a previous record search if an application for search of birth or death records is not submitted
For organisation application: Letter of authorisation from the organisation

Office Locations & ContactsEdit

General Enquiries
Hotline : (852) 2824 6111
Fax : (852) 2877 7711
Email : [email protected]

For registration of births that occurred in Hong Kong Island and outlying islands, including the following hospitals / clinics; or any other places in Hong Kong before arrival at hospital/clinic:

Canossa Hospital

Matilda Hospital

Queen Mary Hospital

Hong Kong Adventist Hospital

Hong Kong Sanatorium & Hospital

St. Paul's Hospital

Pamela Youde Nethersole Eastern Hospital

Peng Chau Clinic

North Lamma Clinic

Tai O Jockey Club Clinic

The Births and Deaths General Register Office
3/F, Low Block,
Queensway Government Offices,
66 Queensway,
Hong Kong Map
(MTR Admiralty Station - Exit C1)
Phone : (852) 2867 2785

Office Hours:
Monday-Friday: 8:45 am to 4:45 pm
Saturdays: 9 am to 11:30 am
The registry office is closed on Sundays and General Holidays.

For registration of births that occurred in Kowloon and Tsuen Wan districts, including:

St. Teresa's Hospital

Kwong Wah Hospital

Queen Elizabeth Hospital

United Christian Hospital

Baptist Hospital

Princess Margaret Hospital

Tsuen Wan Adventist Hospital

Precious Blood Hospital (Caritas)

Kowloon Births Registry
Lower Ground Floor, 28 Kimberley Street,
Tsim Sha Tsui, Kowloon Map
(MTR Tsim Sha Tsui Station - Exit B2)
Phone: (852) 2359 4485

Office Hours:
Monday-Friday: 8:45 am to 12:45 pm and 2 pm to 4:45 pm
Saturdays: 9 am to 11:30 am
The registry office is closed on Sundays and General Holidays.

For registration of births that occurred in Sha Tin, Tai Po, Fanling and Sheung Shui districts, including:

Prince of Wales Hospital

Shatin International Medical Centre Union Hospital

Sha Tin District Births Registry
3/F, Sha Tin Government Offices,
1 Sheung

EligibilityEdit

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FeesEdit

Search of Birth Records

Particular Search: HK$140
General Search: HK$680

Certified Copy of a Birth Entry

Local Applications : HK$140 per copy
Overseas Applications : HK$275 per copy plus an additional amount equivalent to the airmail postage at the normal rate

Payment Methods

For applications made in person:
Payments can be made in cash, crossed cheque or cashiers order in Hong Kong dollars payable to "The Government of the Hong Kong Special Administrative Region".

For applications submitted by mail:
Payments can in be in the form of a crossed cheque or cashiers order (for local applications) or bank draft (for overseas applications) in Hong Kong dollars payable to "The Government of the Hong Kong Special Administrative Region". Please do not send in cash.

For applications submitted online:
For search of birth records, the fee will be paid online (VISA, MasterCard or PPS) ; for a certified copy of a birth entry, the application fee will be collected at the time of collection in your selected registry.

ValidityEdit

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to UseEdit

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Sample DocumentsEdit

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Processing TimeEdit

For applications made in person:
It will take about 10 minutes to process an in-person application at the counter. If the birth record being requested has been converted into a computer record, the search result and/or a certified copy of the birth entry will be issued within 10 minutes. For birth record not yet converted into a computer record you will need to wait for:

9 working days for a search of birth records
9 working days for issue of a certified copy of a birth entry (if search of record is not involved)
14 working days for a search of birth records and issue of a certified copy of a birth entry

For a General Search of birth record, there is no pledged processing time. You will be notified separately when the result is ready.

Note: Working days - Monday to Friday excluding General Holidays.

For online applications:
It will take about 10 to 20 minutes to process an online application. You will be notified when to collect the search result and the certified copy of a birth entry at your selected registry.

InstructionsEdit

To obtain a certified copy of a birth entry, you must produce the original or photocopy of the certified copy of a birth entry previously issued to you or the result of previous search of birth records. If you do not have these documents or the birth registration number on the documents cannot be read, you are required to apply for a search of birth records.

You may submit your application for a search of birth records and a certified copy of a birth entry in person, by post or online.

Two types of search conducted:

Particular Search

A search for any given entry in relation to an identified person (i.e. the persons exact name and date of birth (if available) can be provided for the search). The search conducted will not exceed a period of 5 years.
Unless otherwise specified by the applicant, the search will be conducted on the year of birth as provided (e.g. 1990). In case no matched record is found against the year of birth provided, the search will be conducted with 2 years preceding and 2 years following the year of birth provided, with a period of 5 years in total. (by the above example, i.e. 1988-1992)

General Search

A search for any entry other than particular search, for example, in relation to a person whose personal information could not be specified (i.e. the persons exact name and/or exact date of birth cannot be provided for the search).

Required InformationEdit

A list which displays the kind of information which is required to complete the procedure.
e.g.
1. Date of Birth.
2. City or County of Birth.

Need for the DocumentEdit

A Birth Certificate states the name and sex of a person, it also indicate the time and place of birth, it is issued after you have registered the birth of a child.

In Hong Kong, a certified copy of birth entry is issued as proof that the birth of a child was properly registered.

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