Ghana - Replace Lost or Damaged Community Based Organisation Registration Certificate (CBO)

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Procedure

Apply In-Person:

1. To Replace Lost or Damaged Community Based Organisation Registration Certificate (CBO) in Ghana, the applicant must go to the non-Profit Organization secretariat.
2. Information related to the MOGCSP and the License authority can be obtained from the “Office locations and contacts” section of this page. contact link
3. An applicant should start by first visiting a police station to report the loss or damage of the certificate of registration.
4. After reporting the loss or damage, the applicant is also required to acquire a police abstract from the police authorities which is a prerequisite to making the application.
5. An applicant is also to swear an affidavit of the circumstances surrounding the loss/ damage of the certificate.
6. An applicant is to attach the police abstract and affidavit with the application for replacement.
7. The minutes of the meeting seeking replacement of the lost damaged certificate, this should be endorsed by at least 2/3 of the members.
8. Visit the non-Profit Organization secretariat and the applicant must obtain the application form.
9. Applicant must fill all the information in the application form.
10. The applicant has to make sure that he or she has all the required documents that are required for this process to be successful and they can be found under the "Required Documents" section of this page.
11. Payment of appropriate fees should be made and that can be found under the "Fees" section of this page.
12. Attach all the documents to the forms before submission application to the authority.
13. It takes 2 working days for the Renewal Replacement to be approved and a Certificate of Registration will be issued by the MOGCSP Office.

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Required Documents

• A letter to the Registering Authority detailing the Reasons for seeking Replacement of the Certificate. The letter MUST be countersigned by the Assistant Chief /Chief of the Location/ Division or an official of the Social Development Committee.
• Minutes declaring the Loss and Reasons for replacement Endorsed by at least1/2 of the members MUST be Attached to the Application form
• A Police Abstract.
• Attachment of a portion of the original certificate/photocopy where Available
• Replacement fees receipt.

Office Locations & Contacts

Non-Profit Organization secretariat
Digital Address: GA -110- 4673
Address: HR23+JQ Accra, Ghana
Non - Profit Organization Secretariat Ministries - Accra
Ghana, 23321
Phone: (+233) 362196905
Email: [email protected]
Contact Number: +233302684536
Location link
Website link
Contact link

Eligibility

• A CBO which has lost or damaged its registration certificate are eligible to make the application.

Fees

• Pay the lost or damaged its registration certificate fee of GHS.5, 000/=

Validity

• The lost or damaged its registration certificate validity is for 1 year. Then, the certificate has to be renewed annually.

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The processing time for this procedure takes 2 days.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since January 1908.

Required Information

• Name of the applicant
• Registration details of the CBO
• Information of the Community Based Organization (CBO)
• Official Meetings
• Membership of the CBO
• Management Committee
• CBO Project Objectives
• Activities of the CBO a) Type of activity(ies)
• Future Plans/Activities (if any)
• Assistance from the Government/Other Organization(s)

Need for the Document

• The registration gives the community-based organization (CBO) formal recognition and listed by in the government records.
• This allows the CBO to legally carry out its activities in Ghana.

Information which might help

• A community-based organization (CBO) is a registered non-governmental, non-profit and non-political organization.
• Within community-based organizations (CBOs), there are many variations in terms of size and organizational structure. Some community-based organization (CBOs) with a written constitution and directors are formally registered and incorporated. Others are much smaller and informal, are registered by the Ministry of Labor and Social Protection.
• Some of the activities commonly carried out through CBO’s include are:
  • Business
  • Community project
  • Crop farming
  • Cultural/traditional activities
  • Environment Conservation
  • Financial services
  • Fishery
  • Health care
  • livestock rearing
  • Poultry keeping
  • Skills development
  • Tourism
  • Youth empowerment
  • Merry-go-round
  • Table banking
• After Registration, the Group/Community Project Must adhere to the following;
  • Renew the Certificate Annually.
  • Submit Quarterly Progress Reports to the Registering Authority
  • Allow accessibility of records to the registering authority upon request or when demanded to do so.

Other uses of the Document/Certificate

• Legally registering of the CBO gives the CBO powers to transact business in its name.
• The CBO certificate of registration is used when obtaining grants and loans from the government and micro-financial institutions.

External Links

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Others

More information which might help people.