Botswana - Renew Private Pilot Licence (PPL)

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Procedure

Apply In Person

1. The application to renew a Private Pilot Licence (PPL) shall be submitted to the Civil Aviation Authority of Botswana (CAAB) head office, not later than fourteen (14) working days prior to the date of expiry of the current license. CAAB Contact Details.
2. The application shall be made in writing in such a manner prescribed by the CAAB office and shall be accompanied by all the supporting documentation as mentioned under the “Required Documents” section of this page and submitted to the CAAB head office, Personal Licensing unit for consideration, only if the applicant is a holder of a valid medical certificate or after ascertaining that your medical assessment has been assessed as “fit” by the Civil Aviation Medical Board (CAMB). This will be certified in the Aviation Medical Assessment application form. Any omission of the required information or documents will render the application process incomplete.
3. Upon receipt of the application, the Personal Licensing officers will check for discrepancies or ineligibility in the application documents. If a discrepancy that cannot be immediately corrected exists in any of the documents, the application and all the submitted documents will be returned to the applicant and should not be re-submitted until the discrepancy has been rectified.
4. If the Personal Licensing officer is satisfied that all the requirements have been met for the application for the license, the application is registered for processing and consideration.
5. Applicants will be required to pay prescribed license fees as per the CAAB Fees Schedule, (refer to the “Fees” section of this page), which is payable either in cash at the CAAB cashier counter/accounts office or by cheque in favour of the CAAB.
6. The applicant is issued with a payment slip and an acknowledgment slip as proof of submission of the application and for inquiry referencing if the need arises.
7. After successful processing of the submitted documents, when all regulatory requirements for approval of the license are satisfactorily met, the CAAB Personal Licensing officer shall prepare the renewed license that shall be valid for five (5) years from the date of issue, which indicate the approval scope and limitations.
8. Notice of the decision (Approval, Deferral, or Rejection) for the application will be communicated to the applicant by phone or mail after fourteen (14) working days of submitting the application.
9. Proceed to the CAAB personal registration and license office and present the acknowledgment letter and identity document and proof of payment of the license fee to be validated by the licensing office, applicant will be required to surrender their expired license before being issued with the renewed license.

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Required Documents

• A current class 2 or class 1 medical certificate.
• Original private pilot license (PPL) to be renewed
• Valid identity document (passport for non-citizens/Identity card for citizens)
• 2 Recent passport-size photographs.
• A certified logbook or other flight records to substantiate the 5 PIC hours required for renewal of a PPL. The logbook is to be certified by the instructor or the chief pilot, by endorsing his signature and license number, indicating what he is certifying.
• Certified copies of the last three pages of the logbook
• Proof of payment of the renewal license fee.
• Any other additional documents requested for be the CAAB Personal Licensing Office.

Office Locations & Contacts

CIVIL AVIATION AUTHORITY OF BOTSWANA (CAAB)Head office
Physical Address: Plot 61920, Letsema Office Park Fairgrounds
Gaborone
P O Box 250, Gaborone
Telephone: +267 368-8200
Fax number: +267 391-3121 / 2222
Email address: [email protected]

OTHER CAAB BRANCH OFFICE
PG Matante International Airport
P.O. Box: 315, Francistown, Botswana
Telephone: +267 241 3420
Fax: +267 241 5855
Email address: [email protected]

Maun International Airport
P O Box 54, Maun
Telephone: +267 686 0238
Fax: +267 686 0238
Email address: [email protected]

Sir Seretse Khama International Airport
P/bag SK9, Gaborone, Botswana
Telephone: +267 390 44 01
Fax: +267 390 45 57
Email address: [email protected]

Kasane International Airport
P O Box 349, Kasane
Telephone: +267 625 0133
Email address: [email protected]
CAAB Contact and Map Location
Website

Eligibility

• The applicant should be in possession of a valid/ expired Private Pilot License (PPL).
• An application for license renewal will not be considered unless the applicant holds a valid class 1 or 2 Medical Certificate.
• The pilot should have met the required flight renewal hours of 5 hours in the last 12 months.
• The applicant has passed all Knowledge Tests/Examinations Passed and skills tests (as per Civil Aviation Personnel Licensing requirements).

Fees

CAAB Fee schedule

CAAB Bank Account Details
Name of Account: Civil Aviation Authority of Botswana
Name of Bank: Barclays Bank of Botswana
Branch Name: Barclays House
Branch Code: 29 06 67
Account Number: 1002208
Swift Code: BARCBWGX

Note: That these fee charges will be subject to change from time to time.

Validity

• The validity of the private pilot license (PPL) shall be valid for five (5) years from the date of issue; unless suspended, revoked, or cancelled by the authority.
• The application to renew the license shall be submitted to the CAAB office, PEL unit for consideration not later than fourteen (14) working days prior to the date of expiry of the current license.

Documents to Use

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Sample Documents

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Processing Time

• The time frame for processing the application is fourteen (14) days provided all the required information and documents have been provided for processing.

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Instructions

Renewal of a Lapsed Private Pilot License (PPL)

• Where a license has not been renewed by the date of expiry, the validity of the license standards has lapsed.
• To ensure the validity of the lapsed license; the license holder shall meet the requirements subject to the lapsed periods as follows:
• If the PPL has been expired for a period of fewer than six months, and all renewal requirements were met prior to the date of expiry; there are no additional requirements.

More than six (6) months but not more than three (3) years.
The applicant will:

• Pass a written examination in Air Law or Regulations.
• Pass a type rating practical check-out on an aircraft type endorsed or on the type rating sought.
• Meet the normal renewal requirements as indicated above.

More than three (3) years but not more than 10 years.
The applicant will:

• Undertake a refresher course in an Air Traffic Organization (ATO) in preparation for the practical and knowledge tests which should include ten (10) hours as PIC.
• Pass a PPL practical test in General Flight Test (GFT) on the class or aircraft type rating sought.
• Pass a PPL composite knowledge examination.

For more than ten (10) years, an applicant shall meet all requirements for the initial issue of a PPL.

Required Information

• Full names of the applicant
• Postal and physical address
• Date and place of birth
• Nationality
• Gender
• Contact details
• Name of Aviation Training Organisation where you got instructed
• Particulars of licenses already held (Place and Date of Issue, Type of Licence, Number and Expiry Date )
• Category, Class, and/or Aircraft Type (if required) for which the Licence is required.
• Instrument Rating held and state date of the last test.
• Total Instrument Flying Hours
• Hours Flown (Totals to Date, Totals since renewal, Totals last 6 months)
• Co-pilot details
• Whether yet examined for and obtained a medical certificate in accordance with the Civil Aviation Regulations
• Whether you are able to read, speak, write, and understand the English language in accordance with the English language proficiency requirements of the Civil Aviation Regulations.
• Whether you have met all the requirements for the issuance of this license.
• Declaration by the applicant (Signature/Date of Application).

Need for the Document

• A valid private pilot license (PPL) allows the holder/ students to obtain the foundational knowledge and skills for all future aircraft pilot training.
• As a Private Pilot, the holder can fly an airplane day and night (if one has a Night Rating) in visual flight conditions and carry passengers (friends, family, co-workers, etc.).
• The holder of the license cannot fly for paid compensation or hire.
• The PPL is the foundation course on a pathway to a Commercial Pilot’s License.

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Other uses of the Document/Certificate

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External Links

CAAB Civil Aviation Regulations
CAAB Personal Licence

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