Botswana - Obtain a Duplicate Death Certificate

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Procedure

Apply In Person
IN BOTSWANA

1. Where a Death Certificate has been lost, destroyed, or defaced, or the particulars thereon have become illegible, a kin of the deceased shall apply for a duplicate with the Registrar of Birth and Death at the Department of Civil and National Registration office. Department of Civil & National Registration Offices Contact Details
2. Applicants should ensure that they bring copies of the death certificate or burial permit and the identification documents of the deceased person with them while visiting the local Department of Civil and National Registration office.
3. submit the documents mentioned above to be validated by the Registrar of Birth and Death, who will then issue the applicant the appropriate application form to complete.
4. Upon obtaining the application form, the applicant should legibly complete the form, attach all the supporting documentation as listed under the “Required Documents” section of this page and submit the complete application file to the Registrar's office for consideration. Any omission of the required documents or information will render the application process incomplete.
5. Upon receipt of the application, the Registrar will check for discrepancies or ineligibility in the application documents. If a discrepancy that cannot be immediately corrected exists in any of the documents, the application and all the submitted documents will be returned to the applicant and should not be re-submitted until the discrepancy has been rectified.
6. The application shall be accompanied by a prescribed fee as may be determined by the Registrar's office. All payments shall be made as per the Department's preferable payment mode.
7. Applicants will be issued with a payment receipt/ an acknowledgment letter, which serves as proof of submission of the application and for inquiry referencing if the need arises.
8. After a successful document evaluation phase, where a Registrar is satisfied as to such loss or destruction, shall draw up a duplicate death certificate to be withdrawn by the applicant.
9. after the lapse of the processing time, the applicant should check the outcome of the application at the specific Registrar's office to collect the duplicate death certificate against his/her identity card and the acknowledgment slip.
10. If the death certificate is damaged or defaced, or the particulars thereon have become illegible the applicant will be required to surrender the damaged certificate before he is issued a duplicate death certificate.

ABROAD APPLICATION

1. For an Abroad application, an applicant should gather the supporting documentation as listed under the “Required Documents” section of this page and submit them to the nearest Botswana mission abroad to be validated by the embassy staff. Botswana Embassy or High Commission Office Location & Contact Details
2. Applicants are issued with the relevant application form to complete
3. Along with the completed application form, attach the supporting documents, pay the required application fee. At the time of submission, a waiting card/slip as an acknowledgment will be issued to the applicant.
4. The application file is then forwarded to Botswana’s Department of Civil and National Registration office for processing and consideration.
5. Upon successful processing of the application file, the duplicate death certificate is drawn up and forwarded the certificate to the embassy office where the application was filed to be issued/sent to the applicant.

Important Notes for Abroad Application.

1. Applicants who want the processed death certificate sent to them by post are advised to attach one of the following to their request(s):
   • A registered self-addressed envelope with the appropriate stamps (letter recommendée);
   • A pre-paid envelope from any recognized courier service provider.
2. Not all embassies offer the post/mail return service (please consult with the embassy)
3. Applicants can file their application via mail, in some embassies, please confirm with the nearest embassy/consulate office, if they offer this service since not all embassies offer the service.

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Required Documents

• Copies of the death certificate or burial permit
• Identification documents of the deceased person and the applicants

Office Locations & Contacts

Department of Civil and National Registration
(Ministry of Nationality, Immigration, and Gender Affairs)
Address: Block 8, Government Enclave, Khama Crescent
Private Bag 00240
Gaborone
Botswana
Tel. (+267)3611100/361115/3611132
Fax. (+267) 3907426
Email. [email protected]
Toll-Free Number. 0800 600 777
Ministry of Nationality, Immigration, and Gender Affairs Office Location & Contact Details
Department of Civil & National Registration – Offices Contact Details
Botswana Embassy or High Commission Office Location & Contact Details

Eligibility

• A Kin/ friend of a deceased person is eligible to apply.

Fees

• Please consult with the Department of Civil & National Registration – Offices or the Botswana Mission Abroad.

Validity

• The death certificate is valid forever.

Documents to Use

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Sample Documents

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Processing Time

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Related Videos

Videos explaining the procedure or to fill the applications.
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Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is dkisplayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since January 1908.

Required Information

• Full name of the applicant
• Death certificate/burial permit details
• Deceased person details
• Identity document details for both the deceased and applicant
• Contact details of the applicant
• Declaration by the applicant

Need for the Document

A death certificate is an official document issued by the government, which declares cause of death, location of death, time of death, and some other personal information about the deceased.

Information which might help

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Other uses of the Document/Certificate

Other uses of a Death Certificate: 
Death certificate of a parent(s) or spouse is required when applying of the following document by the children/spouse of the deceased parent (s).

• Birth certificate
• National identity card
• Passport
• Marriage certificate (if re-married) {for the spouse}
• Baptism card

External Links

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Others

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