Botswana - Obtain Radiation Premises License

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Procedure

Apply In-Person

1. The application to obtain Radiation Premises License shall be made to the Radiation Protection Inspectorate office, which is under the Ministry of Tertiary Education, Research Science and Technology Ministry Contact Details
2. The application shall be made in writing using the following forms; ionizing safety user registration form (Form 01) and application for license/permit to import/export/transport/possess and use of radioactive sources/ generators/equipment (form 02), obtainable at the Radiation Protection Inspectorate (RPI) department office or directly download them using these links-Application for license/permit to import/export/transport/possess and use of radioactive sources/ generators/equipment (form 02), ionizing safety user registration form (Form 01)
3. Applicants are required to submit the supporting documents as mentioned under the “Required Documents” section of this page, in addition to the two duly completed application forms in all respect to the office of the Radiation Protection Inspectorate. Any omission of these documents will render the application process incomplete.
4. Upon receipt of the application, an RPI officer will check for discrepancies or ineligibility in the application documents. If a discrepancy that cannot be immediately corrected exists in any of the documents, the application and all the submitted documents will be returned to the applicant and should not be re-submitted until the discrepancy has been rectified/ corrected.
5. If the RPI officer is satisfied that all the requirements have been met for the application for the license, then the application is registered for processing and the applicant is advice to pay the application fee of BWP 50.00.
6. Pay the applicable fees as per the Authority’s preferable mode of payment, and present the proof of payment to be verified by the registrar, the applicant will be issued with a payment receipt and an acknowledgment slip as a proof of submission of the application and for inquiry referencing if the need arises.
7. Inspectorate staff will assess the application and provide feedback to the applicant within ten (10) days.
8. During the assessment process the RPI office, may where deem necessary to the purpose of ascertain the authentication of the submitted documents, conduct an inspection of the premise and write an inspection report.
9. A copy of the report finding will be given to the applicant and if any modification or upgrading is required, the Corrective Action and Preventive Action Report (CAPA) report will be issued and the applicant will be required to rectify the problem.
10. Upon successful implementation of the CAPA, a follow-up inspection may be conducted by the inspection team to ascertain the effectiveness of the implementation (where applicable).
11. Applications that have passed the assessment will be published in the Government Gazette and submitted for the next scheduled meeting of the Radiation Protection Board for final evaluation.

    Please note that the applications must have passed the assessment stage at least three (3) weeks before the Board meeting date in order to be submitted for that meeting.

12. Upon receipt of the application file and the inspectorate assessment report, the board will further assess the applicant if he is a proper person to be granted the registration certificate by making such inquiry and consult such persons or authorities as it may consider appropriate.
13. The Board will also consider any written notice of objection or other representations made by members of the public
14. Applicants will be informed of the decision of the board within three (3) days of the board meeting by the Radiation Protection Inspectorate office.
15. If approved the facility will be registered by the Radiation Protection Inspectorate registrar, the registration certificate will be drawn up as directed by the board and made available to be withdrawn by the applicant upon producing their identity document and the payment receipt.
    

Appeal to the Minister

• Any person who is aggrieved by a decision of the Board may appeal to the Minister by the lodging, with the Director, a written notice of appeal together with grounds of appeal, within 14 days of the date of the decision. The Minister may, on receipt of a notice, appoint an Appeal Committee to advise him or her on the subject matter of the appeal.
  

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Required Documents

• A Radiation Safety and Protection program/plan; that addresses all relevant radiation safety issues including:
  • for radioactive sources obtained regularly, the quantity in each shipment and the frequency of supply; radiation monitoring instruments available on the premises and their calibration; arrangements for personnel radiation monitoring; the proposed method for disposing of radioactive waste or of sealed sources which are no longer required; the security of sources; source storage conditions; the protective equipment that is required and handling techniques for the radioactive sources; the qualifications required of persons who use radiation sources; regular radiation safety training program for workers; where the sources are used for human diagnosis or therapy; the name and qualifications of the responsible medical practitioner, how patient exposures are justified and optimized and the dose guidelines adopted by the practice; details of emergency procedures, etc.
• A Scale Plan of the premises must be provided with the application showing the location where the radioactive sources are normally used, manufactured, stored, or otherwise dealt with;
  • The plan must show the purpose of all adjacent areas and the nature of the construction materials. For unsealed substances, additional information on waste lines, laboratory facilities, surface finishes, and ventilation is also required. A report from a Qualified Expert must also be provided certifying that the premises and facilities are so constructed, and work practices instituted, that compliance with the prescribed dose and discharge limits will be achieved.
• Curriculum vitae and certified copies of academic certificates of the nominated radiation safety Officer and his/her Deputy.
• Certificate of Incorporation.
• Practice authorizations from Botswana Health Profession Council for all operators (Medical practice only).
• Any other additional supporting documentation as requested by the Radiation Protection Inspectorate.
  

Office Locations & Contacts

Radiation Protection Inspectorate
Address: Unit B, Plot 132, Gaborone International Finance Park
Botswana
Private Bag BO 1 Bontleng Gaborone,
Botswana
Tel: (267)318-8388
Fax: (267) 395-7025
E-mail: [email protected]

Ministry of Tertiary Education, Research Science and Technology 
Address: Block 6 building, Government Enclave
Private Bag 00517
Gaborone
Botswana
Tel. (+267) 3655400
Fax. (+267) 392 5166
Chief Public Relations Officer
Tel. (+267) 367 4502
Fax. (+267) 3925166
Principal Public Relations Officer I
Tel. (+267) 365 5404
Fax. (+267) 3925166
Email. [email protected]
Ministry Contact Details
Opening hours: 7:30 am to 12:45 pm and 13:45pm to 16:30 pm, Monday to Friday, except public holidays

Eligibility

Any person or companies that engage in or intend to engage in any activities of the following activities that involve Nuclear Technology are eligible to apply:

• Acquire, own, possess, transfer, distribute, sell, use, manufacture, transport, import, or export any radioactive material, radioactive substance, or source.
• Administer any radioactive substance to any person for the purposes of diagnosis, treatment, or research.
• Add radioactive substances in the production and manufacture of foodstuffs, medicinal products, cosmetics, and products for household use.
• Physically or chemically alter or modify part or all of any radioactive material, substance or source or
• Manage or dispose of any radioactive waste.
  

Fees

Schedule of fees as included in the ninth schedule of the Radiation Protection Regulations, 2008.

• Low Risk Authorization BWP 400.00.
• Medium Risk Authorization BWP 825.00.
• High Risk Authorization BWP 1,625.00.
• License to sell BWP 2,500.00.
• Notification/Administrative Fee BWP 50.00.

Note: License/authorization fees, payable in cash, cheque, or adjustment voucher vary according to the risk associated with the radiation sources and are reviewed annually.

Validity

The registration certificate is valid for one year unless revoked or suspended by the Radiation Protection Inspectorate department.

Documents to Use

• Application for license/permit to import/export/transport/possess and use of radioactive sources/ generators/equipment (form 02)
  
• ionizing safety user registration form (Form 01)
  

Sample Documents

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Processing Time

• It will take between three (3) and twelve (12) weeks depending on the board’s scheduled meeting.
• Please note that the Radiation Protection Board meets every three (3) months for new applications.
• The License Renewal Committee meets every three (3) weeks for renewal of existing licenses.
• Licenses will be ready for collection within a week from the date of the Board meeting.
  

Related Videos

Videos explaining the procedure or to fill the applications.
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Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
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Instructions

Please provide other instructions related to the certificate/documents.
E.g. The state office holds birth records since January 1908.

Required Information

• Particular of the applicant.
• Location of the Premises where the Radioactive Equipment/Sources/Generators will be used, stored, manufactured, etc.
• Nature of business.
• Purpose(s) for which the radiation generator(s)/radioactive source(s) are to be used.
• Name and Registration number of the Radiation Safety Officer.
• Particulars of the radioactive sources used, stored, manufactured, or otherwise dealt with on the premises. (SUPPLEMENTARY form attached).
• Particulars of the manufacture/supplier.
• Particular of the vehicle to be used.
• Declaration by the applicant.
  

Need for the Document

• A Registration Certificate is required for any facilities that wish to engage in any activities that involve nuclear technology.
• This is to ensure safe use of atomic energy and nuclear technology, hence the operators/users, public, and the environment is protected from the adverse effects of ionizing radiation, in relation to the Radiation Protection Act, 2006 and Radiation Protection Regulation 2008.
  

Information which might help

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Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
E.g. Birth Certificate can be used as proof of identity.

External Links

Gov.BW License to Possess, Sell and Use Radioactive Sources

Others

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