Botswana - Licensing and Registration of Private Operators Meteorological Stations

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Procedure

Apply In-Person

1. The application for Licensing and Registration of Private Operators Meteorological Stations shall be made to the Department of Meteorological Services (DMS) office, which is under the Ministry of Environment, Natural Resources Conservation, and Tourism.Ministry contact details
2. Applicants will be required to collect and complete the Licensing and Registration of Private Operators of the Meteorological Service Application Form. Copies of these forms are available for free at the DMS office and are not available online.
3. The application form duly completed in all respect, and the supporting documentation as mentioned under the “Required Documents” section of this page, should be submitted to the DMS headquarter office.
4. Upon receipt of the application file, the receiving officer will verify if all the necessary information and documentation has been provided and that the applications comply with the selection criteria before registering the file for processing and consideration, which is usually within sixty (60) working days.
5. The applicant will be required to make payment for the non-processing fee as mentioned under the “Fees” section below and obtain a payment receipt.
6. Applicants will be issued with an acknowledgment letter as proof of submission of the application.
7. The clients will be contacted by the DMS office to set an appointment for a site/premise’s inspection, on the appointed date and time, an official at the DMS will conduct a plot suitability assessment and complete a site suitability report/form.
8. A copy of the site suitability report/form will be issued to the applicant and if any modification or upgrading is required, Corrective Action and Preventive Action Report (CAPA) report will be issued and you will be required to rectify the problem.
9. Upon successful implementation of the CAPA, a follow-up inspection may be conducted by the DMS inspector to ascertain the effectiveness of the implementation (where applicable).
10. After the lapse of the processing period, applicants should visit the DMS office, where the application was filed to check the outcome.
11. If approved; the Meteorological station will be registered and the license will be drawn up, signed, and stamped by the authorized office and made available for withdrawal by the applicant in person at the DMS dispatch office, where the application was lodged.
12. The applicant will be required to produce a proof of identity document and acknowledgment letter while collecting the Private operator’s meteorological station license.
    

Please note;

• The committee may, where it considers, it necessary, attach to a permit any reasonable conditions under which the permit may be used as mentioned under the “Instruction” section of this page.
  

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Required Documents

• Citizen- certified copies of national identity card (Omang)
• Non-citizen- certified copies of a valid passport
• Submit general company documents (valid trade license, valid tax clearance certificate, certificate of incorporation, VAT Registration letter, and declaration form)
• The completed site survey form
• A valid certificate of calibration of the said instrument or sensor from an International Organization for Standardization (ISO) 17025 accredited institution before use
  

Note; the Department of Meteorological Services office reserves the right to request additional documentation.

Office Locations & Contacts

Ministry of Environment, Natural Resources Conservation, and Tourism
Private Bag BO 199 Gaborone, Botswana
Address: Plot 13064 Government Enclave
Tel:  +267 3647900 / +267 391 4955
Fax: +267 3951092
Email: [email protected]
Toll-free Number: 0800 600 734

Department of Meteorological Services
(Ministry of Environment, Natural Resources Conservation, and Tourism)
Address: Plot No. 54216, Corner of Metsimotlhaba/Maaloso Roads
P.O. Box 10100
Gaborone
Botswana
Tel. (+267) 3956281/3612200
Fax. (+267) 3956282
Tel:  (+267) 3612200
Ministry contact details
Opening Hours: 07:30 to 12:45 and 13:45 to 16:30 Monday to Friday, except public holidays.

Eligibility

Citizens and non-citizens are eligible to apply.

Fees

non-refundable processing fee of P200.

Validity

The license is valid for three (3) years and renewable thereafter.

Documents to Use

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Sample Documents

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Processing Time

The time frame for processing the application is approximately Thirty (30) working days.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

IMPORTANT NOTES:
The Committee shall impose the following conditions on any license granted by it;

• The license issued shall not be transferrable.
• The license shall become invalid upon the death or bankruptcy of the licensee.
• The license shall be renewable upon payment of a non-refundable fee of P50 upon its expiry and the application for renewal shall be made 30 days before the date of expiry in Form B as set out in the Schedule.
• A licensee shall undertake only the activities specified in the license.
• The licensee shall permit or ensure that permission is granted to an inspector upon production of proof of identity to enter any building, premises, compound, or any other place to enable the said inspector to inspect, examine or test equipment that is in the station or carry out any other task deemed necessary by the Service; (/) the licensee shall archive and submit data to the Service upon request.
• Where the licensee ceases to operate the station or where the license ceases to be valid, the licensee shall immediately return the license to the Service for cancellation.
• An operator of a meteorological observing station shall maintain the frequency of the calibration of the instrument or sensors in accordance with the World Meteorological Organization standards; recommendations are contained in the “Guide to Meteorological Instruments and Methods of Observations”.
  

Required Information

• Full name of the applicant
• Contact detail
• Company Registration certificate details
• Residential address details
• Declaration by the applicant
  

Need for the Document

This is the process involve Licensing, registration, and monitoring of persons or institutions wishing to operate Private Meteorological Stations by the Department of Meteorological Services.

Information which might help

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Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

Gov.BW

Others

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