Azerbaijan - Obtain a Copy of Death Certificate

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Procedure

The simplest way to get certified copies of a death certificate is to order them through the funeral home or mortuary at the time of the death. If you are in charge of winding up the deceased persons affairs, you should ask for at least ten copies. You will need one each time you claim property or benefits that belonged to the deceased person, including life insurance proceeds, Social Security benefits, payable on death accounts, veterans benefits, and many others.

If the time of death has passed and you need to order death certificates yourself, contact the county or state vital records office. For deaths that occurred within the past few months, you should start with the regional office, because it is more likely to have the certificate on file. After a few months have passed, the state office will probably have it, too.

Citizens of the Republic of Azerbaijan abroad and foreign citizens have the right to address the head archive department of the Ministry of Justice of the Republic of Azerbaijan, through diplomatic representation (consular sections) of the Republic of Azerbaijan abroad, and request certain documents. The following procedure applies:

The applicant applies to the consul of the Republic of Azerbaijan and completes two application forms for each document being requested, and also pays the appropriate consular fee.

The request is forwarded, through the consular department of Ministry of Foreign Affairs of the Republic of Azerbaijan, to the head archive department of the Ministry of Justice of the Republic of Azerbaijan. After a search has been completed, the head archive department sends the requested document to the consular department of Ministry of Foreign Affairs of the Republic of Azerbaijan for forwarding to the consular section where the application was submitted.

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Required Documents

• Valid ID is required
• The certificate of medical institutions identifying fact and time of death or the judgment of court defining the fact of death or announcing the death of person.

Office Locations & Contacts

Ministry of Justice
Address: 72, Azadliq Avenue,
Republic of Azerbaijan, Baku AZ1007
Tel: (99412) 404-42-81
Fax: (99412) 404-42-99
E-mail: [email protected]

The Registry Service of the Civil Status Acts
Tel: (99412) 404-42-44; 404-42-07
Working days: I-II--III-IV-V;
Working hours: 09:00-18:00
Lunch: 13:00-14:00
Weekend: VI-VII
Hot line
(99412) 404-42-87
(99412) 404-42-88

List of regional (city) registration division

List of Azerbaijani Embassies, Missions and Consulates Abroad

Eligibility

Only certain people can request a death certificate. You must be:

• Legal representative of decedent's estate
• Immediate family member
• Extended family member who indicates a direct relationship to the decedent
• Power of Attorney

Fees

Explain the fees structure which is required for obtaining the certificate/document.

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

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Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

Please explain processing time taken in obtaining the document/certificate.

Related Videos

Videos explaining the procedure or to fill the applications. 
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Instructions

To order copies of a death certificate, contact the regional or state vital records office in the place where the death occurred. They will tell you exactly what you need to do.

The regional (city) divisions for the registration of civil status acts of the Ministry of Justice of the Republic of Azerbaijan conducts the registration of birth, marriage, divorce, adoption, defining paternity, changing first name, last name and patronymic and death, changes civil records, completes, corrects and liquidates these records, restores lost records, keeps archives and issues duplicate certificates.

For the time being, there are 86 regional (city) divisions for the registration of civil status acts in the territory of the Republic of Azerbaijan.

Required Information

• Full names of the deceased
• Address
• Birth date and birthplace
• Fathers name and birthplace
• Mothers name and birthplace
• Complete or partial Social Security number
• Veterans discharge or claim number
• Education
• Marital status and name of surviving spouse, if there was one
• Date, place, and time of death
• The cause of death

Need for the Document

When someone dies, the death must be registered with the local or state vital records office within a matter of days. The vital records office can then issue copies of the death certificate, which you may need for your personal records or to handle a deceased persons affairs.

Information which might help

Certified copies bear an official stamp, and are necessary to carry out many tasks after a death -- from obtaining a permit for burial or cremation to transferring the deceased persons property to inheritors. In an increasing number of regions, certified copies are available only to members of the deceased persons immediate family, the executor of the estate, or someone who can prove that they have a direct financial interest in the estate.

Other uses of the Document/Certificate

A death certificate is created to mark the time and cause of death. Often a family member needs a copy of a death certificate when settling an estate, for insurance purposes, or for gaining access or terminating government services, including health care or pension plans.

External Links

http://www.justice.gov.az/eng/cat.php?cat=0401

http://www.mia.gov.az

http://www.mfa.gov.az

Others

The funeral home, cremation organization, or other person in charge of the deceased persons remains will prepare and file the death certificate. Preparing the certificate involves gathering personal information from family members and obtaining the signature of a doctor, medical examiner, or coroner. The process must be completed quickly -- within three to ten days, depending on state law.