Wikiprocedure > Scotland

Scotland - Order an Official Extract from National Identity Register (1939)

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  1. Download the Form NR1. You can download the form here:
  2. Fill in the Form NR1.
  3. Completed applications should be sent with payment and copy of death certificate (if required) to:
    New Register House
    EH1 3YT.

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Required Documents[edit]

  • Form NR1
  • copy of death certificate (if required)

Office Locations & Contacts[edit]

New Register House Edinburgh EH1 3YT
Switchboard: 0131 334 0380 (+44 131 334 0380)
Extract Ordering Service: 0131 314 4411 (+44 131 314 4411)
Fax: 0131 314 4400 (+44 131 314 4400)
E-mail: [email protected]

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An official extract of an entry can only be issued if the person sought has since died and appropriate evidence can be provided.


  • POST - Form NR1 - 15
  • No trace charge - 5

Accepted Payments:

  • payment by Debit/Credit card
  • Sterling cheque
  • British postal order


Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use[edit]

Please attach documents which can be used by people who would like to follow this procedure.    

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Sample Documents[edit]

Please attach sample completed documents which would help other people who would like to follow this procedure.    

Processing Time[edit]

15 working days

Related Videos[edit]

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "" Video ID is "Y0US7oR_t3M". 

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Please provide instructions on obtaining the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information[edit]

  • Surname of person sought
  • Forename(s) of person sought
  • Date of Death and Date of Birth (if known) of the person who is the subject of the enquiry.

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Need for the Document[edit]

In 1939, the National Registration Act ordered a register of everybody living in the UK - for the purpose of issuing identity cards, ration books and call-up papers.

A person could request or order for an official extract from the National Identity Registrar. This procedure will give information on how to do so.

Information which might help[edit]

If you find there is any difficulty or delay in getting the certificate you want, write to the Extract Services Manager or telephone 0131 314 4446.

Other uses of the Document/Certificate[edit]

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links[edit]

Leaflet NR:

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More information which might help people.