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Poland - Obtain a Birth Certificate

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Procedure[edit]

A Birth Certificate can be obtained from the Vital Statistics Office of the appropriate locality. If the birth occurred in a village or other place in which no vital statistics office is maintained, the record can be obtained from the Communal Vital Statistics Office (Urzad Stanu Cywilnego Gminnej Rady Narodowej) established for the community. Copies of the records can also be obtained from the district court having jurisdiction over the area, as duplicate copies of vital statistic records must be maintained as a part of such courts.


Apply in Person

  1. Prepare the necessary documents as mentioned in the documents section below.
  2. Visit any USC in Poland to submit your application for either.
    • PLN 22 - for a short-cut copy(also for a multi-lingual copy)
    • PLN 33 - for a complete copy
  3. Pay for the requested application you can:
    • make a transfer to the account of the office where you submit the application,
    • pay at the box office of the office where you submit the application and keep proof of payment.
  4. Submit the application with your documents for verification
  5. After verification, your application will be processed and issued.


Apply through Online

  1. Click on this linkonline Portal
  2. Log in to your trusted profile.
  3. Complete the application.
  4. Sign the application with a trusted profile or qualified certificate(if you have one).
  5. Send the application. A message will be displayed that the application has been sent. You will receive an official submission certificate(UPP).


The service is not-localized - that is, you can send an application to any civil registry office.

If you want to apply online-you need a trusted profile (eGo). It allows you to confirm your identity. The point is that no one can impersonate you. check how to set up trusted profile


Apply through mail

  1. Gather all the documents required for the application and pay for the application fee.
  2. Send your application to USC in Poland through the contacts provided below in office and contacts.

Apply from Abroad

Visit the nearest embassy to submit your application or register in the systems e-konsulat

Apply through a proxy

You can choose a representative to apply for the certificate as long as he/she has the power off attorney or is a legal representative.
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Required Documents[edit]

  • An application submitted at the Polish Civil Registry Offices or Consular Section
  • A valid ID or a valid proof of identity
  • The documents confirming the relationship to the person for whom certificate is to be issued
  • Consular fee
  • Retrieval of Birth Certificate Application



Office Locations & Contacts[edit]

Registry Office - Ko?cierzyna
Contact details:
City: 83-400 Ko?cierzyna
Address: ul. 3 Maja 9 a
Telephone:58 68 02 350
Fax: 58 68 02 320
Email: [email protected]
Website: link to website
BIP: Virtual office service
Teryt: 2206011
Province: Pomorskie
District: Ko?cierski
Community: Ko?cierzyna


Registry Office - Kudowa-Zdrj
Contact details:
City: 57-350 Kudowa-Zdrj
Address: ul. Zdrojowa 24
Telephone: 74 86 21 714
Fax: 74 86 61 351
Email: sekretariat[at]kudowa.pl
Website: link to website
BIP: Virtual office service
Teryt: 0208031
Province: Dolno?l?skie
District: K?odzki
Community: Kudowa-Zdrj


Registry Office - Radowo Ma?e
Contact details:
City: 72-314 Radowo Ma?e
Address: Radowo Ma?e 21
Telephone: 91 39 72 222
Fax: 91 39 72 159
Email:[email protected]
Website: link to website
BIP: Virtual office service
Teryt: 3218032
Province: Zachodniopomorskie
District: Lobeski
Community: Radowo Ma?e


Registry Office - Pozna?
Contact details:
City: 61-706 Pozna?
Address: ul. Karola Libelta 16/20
Telephone: 61 64 63 344
Fax: 61 87 84 336
Email:[email protected]
Website: link to website
BIP: Virtual office service
Teryt: 3064011
Province: Wielkopolskie
District: Pozna?
Community: Pozna?


Registry Office - Piecki
Contact details:
City: 11-710 Piecki
Address: ul. Zwyci?stwa 34
Telephone:89 74 21 170
Fax: 89 74 22 065
Email: [email protected]
Website: link to website
BIP: Virtual office service
Teryt: 2810042
Province: Warmi?sko-mazurskie
District: Mr?gowski
Community: Piecki


Registry Office - J?drzejw
Contact details:
City: 28-300 J?drzejw
Address: ul. Reymonta 12
Telephone: 41 38 61 702
Fax: 41 38 61 267
Email:[email protected]
Website: link to website
BIP: Virtual office service
Teryt: 2602023
Province: ?wi?tokrzyskie
District: J?drzejowski
Community: J?drzejw


Registry Office - Stolno
Contact details:
City: 86-212 Stolno
Address:
Telephone: 56 67 70 902
Fax: 56 67 70 906
Email: [email protected]
Website: link to website
BIP: Virtual office service
Teryt: 0404062
Province: Kujawsko-pomorskie
District: Che?mi?ski
Community: Stolno


Registry Office - Lutomiersk
Contact details:
City: 95-083 Lutomiersk
Address: pl. Jana Paw?a II 11
Telephone:43 67 75 011
Fax: 43 67 75 094
Email: [email protected]
Website: link to website
BIP: Virtual office service
Teryt: 1008062
Province: Ldzkie
District: Pabianicki
Community: Lutomiersk

For more Registry offices click the following link : Find your administration on the map
Poland embassies and consulates : Website

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Eligibility[edit]

  • Court of justice or other institution of public authority,
  • A person to whom the certificate refers to, or his children, parents, siblings, spouse or legal representative,
  • Other persons who can prove a legal interest,
  • Social organization, when justified by its statute or in favour of the public interest,
  • Other interested parties - in the case of certificates of loss or destruction of the status book.



Fees[edit]

Fees are payable:

  • Make a transfer to the account of the office where you submit the application.
  • Pay at the box office of the office where you submit the application.

In the application you can use online payment. The fee for a copy of the act will then be increased by the cost of the transfer. Check if the office you are applying for accepts online payments. The list of municipalities that use online payments can be found on the Paybynet website of the National Clearing House .

Validity[edit]

Birth certificate are valid for life.

Documents to Use[edit]

Application form for receiving a birth certificate from the Polish records


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Sample Documents[edit]

Sample Polish Birth Certificate



Processing Time[edit]

You will receive a copy of:

  • Immediately - if the file is in the electronic central register of civil status.


The files are prepared in the register from March 1, 2015. Acts made in paper books before that date must be transferred to it. Therefore, it may take longer.

  • Within 7 business days from the date on which you submit the application - if you submit it in the Civil Registry Office, in which there is a paper file, but it has not yet been moved to the register,
  • Within 10 business days from the day on which you submit an application - if you submit it in the Civil Registry Office, which does not have an act in paper form and has not yet been transferred to the register.

Related Videos[edit]

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 
	



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Instructions[edit]

  • Short extracts: birth certificate, birth certificate of a child who was born dead, marriage certificate, death certificate.
  • Multilingual short extracts: birth certificate, marriage certificate, death certificate.
  • A multilingual copy of a civil status document may be needed when you deal with matters abroad. It does not require translation.
  • Remember that a short copy of the civil status file shows the current content of the act. It takes into account the changes that have been made in the act.
  • Complete extracts: birth certificate, marriage certificate, death certificate, death certificate of a person of unidentified identity.
  • Remember that a full copy of the civil registry file contains more information than a shortened extract - it is an exact repetition of the civil status file at the time it was made, along with the contents of later entries (changes).


You can get a copy of the civil status document shortened and complete in the form of your choice:

  • paper.
  • Electronic - an electronic document signed with a qualified electronic signature that confirms its authenticity. If you submit an application for a copy in an electronic form - you will get it to your inbox on the ePUAP platform (if you have an account there).

Note: You can only get multilingual short-cut copies in paper form.

Required Information[edit]

  • Civil status certificate id number and the name of Civil Registry branch office
  • Personal details of the person involved/ child
  • Date and place of birth
  • Parents first and last names
  • In case of confessional registration (in force until the end of 1945) religious congregation to which that person belonged, in which his/her birth took place.

Birth records contain data on the parents' age, profession, social standing, full place of residence, full date of birth and registration (down to the hour), and witnesses' ages, professions, and places of residence.



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Need for the Document[edit]

This document is used to prove citizenship of an individual and use in application of important documents like Identity cards and passports.

Information which might help[edit]

  • The head of the Civil Registry Office may refuse to issue a copy of a civil status certificate if, for example, you want to get a copy of another person's act, but you do not have the right to do so. You will then receive an administrative decision on the refusal. If the head of the USC issues you with such a decision, you have 14 days to appeal to the voided who is subject to the Civil Registry. Cancellation of deposits via the head of the Tax Office that issued the decision.

Other uses of the Document/Certificate[edit]

  • The birth certificate is one of the documents that legally and unambiguously states who the parents are and so if one can prove one of the parents are Polish one can possibly apply for Polish citizenship.
  • To apply for the Polish Passport, it is required to submit a Polish Birth Certificate.
  • This document can be used to prove your age and kinship.

External Links[edit]

Ministry of Digitization

Embassy of the republic of poland in Tel Aviv

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Others[edit]

Who can receive a copy of the civil status certificate?

  • The person whom the act concerns, and
    • Her husband
    • Another person from a close family - for example a parent, grandfather, grandmother, child, grandson, great-grandchild, siblings
    • Statutory representative (e.g. parent) or guardian
  • A person who proves a legal interest in obtaining a copy (that is, a legitimate interest which results from legal provisions, and presents relevant documents - for example, a court's obligation)
  • Court
  • Public prosecutor
  • Social organization, if it justifies it with its statutory goals and speaks in favour of social interest
  • A public administration institution (for example, a commune office), if it is necessary for the implementation of its statutory tasks.

Note: You can submit an application for a copy of a civil status record in person or through a proxy.