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Philippines - Request for Certified True Copy of Derogatory Records

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Procedure[edit]

You are a Filipino or foreign national. In processing your Philippine visa with the Bureau of Immigration (BI), you can request for certification that the records are still existing and attest to the fact that the documents presented by the subject are authentic or Certified True Copy of Derogatory Records by following the below guidelines:
Prepare the requirements:

  1. The Letter request addressed to the Commissioner;
  2. The duly accomplished application form Application;
  3. A photocopy of the BI Accreditation Identification (ID) Certificate or an original Special Power of Attorney (SPA) for each applicant with a photocopy of a valid government-issued ID of attorney-in-fact in case the application is filled by an authorized representative;
  4. Photocopy of applicant’s passport bio-page, latest departure and arrival stamps;
  5. Photocopy of BI Consolidated General Application Forms under visa issuance, visa extension, student desk, ACR I-card

Request for Certified True Copy of Derogatory Records

  1. Visit the BI Main Office Location.
  2. You or your representative can get support about application form at the Public Information and Assistance Unit (PIAU) at BI G/F Main Office.
  3. Please submit the required documents for pre-screening to the Central Receiving Unit (CRU) to process this transaction and get the Order of Payment Slip (OPS).
  4. Please pay the applicable fees then submit the original Official Receipt with the accomplished application form and the required documents. Hence, just present claim stub on the appointed date and time of return for releasing of Original Certificate and Receipts.
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Required Documents[edit]

  • The Letter request addressed to the Commissioner; The duly accomplished application form Application;
  • A photocopy of the BI Accreditation Identification (ID) Certificate or an original Special Power of Attorney (SPA) for each applicant with a photocopy of a valid government-issued ID of attorney-in-fact ,in case the application is filled by an authorized representative;
  • Photocopy of applicant’s passport bio-page, latest departure and arrival stamps;

Photocopy of BI Consolidated General Application Forms under visa issuance, visa extension, student desk, ACR I-card

Office Locations & Contacts[edit]

Bureau of Immigration
Address: Magallanes Dr, Intramuros, Manila, 1002 Metro Manila
Trunkline: (02) 8465 2400
Directory - Main Office
Bureau of Immigration Other Offices
Map

Central Receiving Unit (CRU) / Public Information Assistance Unit (PIAU)
Receiving of Non-VIMS External Communications,
Visa application, Issuance of OPS,
General information & tourist visa forms

Local Extension: 107, 135, 136
Room Assignment: Window 21, Lobby


Note: NTC issued Memorandum Order No. 10-10-2017 last October 27, 2017, directing all telecommunications providers in the country to migrate all its customers to eight-digit telephone numbers.

3000-YYYY to 3499-YYYY – Bayan Telecommunications, Inc.
6000-YYYY to 6699-YYYY – ABS-CBN Converge, Inc.
6700-YYYY to 6999-YYYY – Eastern Telecommunication Philippines/ Telecommunications Technologies Philippines Inc.
7XXX-YYYY – Globe Telecom, Inc./ Innove Communications, Inc.
8XXX-YYYY – PLDT, Inc./ Digital Telecommunications Philippines, Inc.

A customer who still incorrectly dials the old seven-digit number will hear a special announcement saying the format has been changed to eight-digit, for a period of three months after the migration (March 18, 2019 to June 17, 2019).

To know more: Migration to 8-Digit Landline Number

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Eligibility[edit]

Filipino or foreign national

Fees[edit]

  • Certificate Fee: 500. 00
  • Legal Research Fee (LRF) for each immigration fee except Head Tax and Fines: 10. 00
  • Express Fee: 500. 00
  • TOTAL: PHP 1, 010. 00



Validity[edit]

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever



Documents to Use[edit]

Please attach documents that can be used by people. e.g. links



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Sample Documents[edit]

Please attach sample completed documents that would help other people.



Processing Time[edit]

1 hour

Related Videos[edit]

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 
	



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Instructions[edit]

Please provide instructions on obtaining the certificate/documents.
e.g. The state office holds birth records since january 1908.



Required Information[edit]

A list which displays the kind of information which is required to complete the procedure.
e.g.
1. Date of Birth.
2. City or County of Birth.



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Need for the Document[edit]

Following are the procedures on how to request for certified true copy of derogatory records.



Information which might help[edit]

  1. The application form is written in English language. Enter legibly all the information required into the appropriate spaces on the form. If the information required is not applicable, please write “N/A”. Do not leave any item blank. The Bureau will not act on application forms that are incomplete and incorrectly accomplished. Your answers must be in English and all entries must be in CAPITAL LETTERS using English characters only. Letters like ñ, é, ü and ç are not recognized by the system. For instance, please enter names like “Muñoz” and “Sémonin” as “Munoz” and “Semonin” respectively.
  2. All documents required for submission must be complied with, arranged in the order as listed in the Checklist of Documentary Requirements (CDR), compiled in a legal size (8½ x 14 in.) folder and shall be submitted within the prescribed period, if applicable. Otherwise, your application shall not be accepted.
  3. All sworn statements or affidavits must be original notarized.
  4. All civil registry documents issued in the Philippines (i.e. Birth Certificate, Marriage Certificate, Death Certificate, etc.) must be original and issued by the National Statistics Office (NSO) of the Philippines.
  5. All foreign documents must be original and authenticated by the Philippine Foreign Service Post (FSP), which has jurisdiction over the place of issuance, or by the Department of Foreign Affairs (DFA) if said document is issued by the local Embassy in the Philippines with English translation if written in other foreign language.
  6. If the application is filed by an authorized representative, attach a photocopy of the Bureau of Immigration (BI) Accreditation Identification (ID) Certificate or an original Special Power of Attorney (SPA) for EACH applicant with a photocopy of a valid government-issued ID of attorney-in-fact.
  7. The original valid passport of the applicant must be presented to the concerned frontline officer for identification purposes. Thereafter, it shall be returned.

Other uses of the Document/Certificate[edit]

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.



External Links[edit]

Bureau of Immigration Official Website

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Others[edit]

More information which might help people.