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Philippines - Obtain Motor Vehicle Clearance Certificate

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Procedure[edit]

  1. Apply for the procedure at Motor Vehicle Clearance Division (MVCD), Monday to Friday from 8:00 in the morning till 5:00 in the afternoon (no noon break) . Do not forget to bring all the required documents.
  2. Go to the Receiving section, approach the Action Officer and ask for a MVCD Form 1.
  3. Submit the completed form along with all the required documents. The officer will check all submitted documents and will issues order of payment for Land Bank of the Philippines (LBP).
  4. Go to LBP and pay the necessary fees.
  5. After paying you will need to go back to the Receiving Section of the HPG and get a copy of action slip and claim stub.
  6. Go to the Motor Vehicle Inspection Section:
    1. Vehicle Inspector: Physical inspection of motor vehicle
    2. Crime Laboratory Service Technician: Macro-etching examination of motor vehicle's engine and chassis numbers
  7. You must return to the office the following day for the following:
    1. Processing officer: Initial processing of application documents
    2. Verifier: Records verification
    3. Encoder: Encoding and printing of clearance certificate
    4. Processing Officer: Go back for counterchecking of printed clearance certificate
    5. Processing and clearance officer: Final processing and signature
    6. Processing clerk: Sorting and stamping of printed clearance certificate
    7. Releasing officer: Record release of clearance certificate



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Required Documents[edit]

Original registration (Brand new - local):

  1. Original sales invoice
  2. Original LTO certificate of stock reported
  3. TIN of dealer and new owner
  4. Stencil of engine and chassis numbers


Original registration (brand new - imported):

  1. Original BOC certificate of payment
  2. Original LTO certificate of stock reported
  3. Informal entry
  4. Bill of lading
  5. Stencil of engine and chassis numbers
  6. TIN of dealer and new owner


Original registration (secondhand - imported:

  1. Original BOC certificate of payment
  2. Original LTO certificate of stock reported
  3. Informal entry
  4. Bill of lading
  5. Macro-etching certificate
  6. TIN of dealer and new owner


Original registration (completely knocked-down - imported):

  1. Original BOC certificate of payment
  2. Original LTO certificate of stock reported on the engine, chassis, and body
  3. Original affidavit of rebuilt (duly notarized and to be executed by the owner and rebuilder)
  4. Informal entry
  5. Bill of lading
  6. Macro-etching certificate for vehicles with gross weight of 4,500 kg and below or stencil of engine and chassis numbers if gross weight is more than 4,500 kg
  7. TIN of new owner


Original registration (imported - voluntary payment):

  1. Original BOC certificate of payment
  2. Original LTO certificate of stock reported
  3. Macro-etching certificate
  4. TIN of dealer and new owner


Original registration (assembled - rebuilt):

  1. Original sales invoices of the engine and chassis
  2. Original LTO certificate of stock reported of the engine and chassis
  3. Original affidavit of rebuilt (duly notarized and to be executed by the owner and rebuilder)
  4. Original deed of sale of the engine and chassis (if engine/chassis was acquired from a private person or company)
  5. Original certificate of registration and LTO official receipt covering the acquired engine/chassis
  6. Macro-etching certificate for vehicles with gross weight of 4,500 kg and below or stencil of engine and chassis numbers if gross weight is more than 4,500 kg
  7. TIN of applicant and rebuilder


Original registration (acquired thru bidding):

  1. Original sales invoice (OR)
  2. Certificate of award
  3. Macro-etching certificate
  4. Certificate of assignment of LTO number (if tampered)
  5. TIN of dealer and new owner


Transfer of ownership:

  1. Original deed of sale or writ of execution from court authorizing the transfer
  2. Original LTO certificate of registration and official receipt
  3. Original copy of cancellation/release/assumption of mortgage (if vehicle is mortgaged)
  4. Original copy of secretary's certificate (if vehicle was acquired from a company/corporation)
  5. Original copy of special power of attorney (if sale was made though a representative)
  6. Certificate from insurance company (if vehicle was acquired from an insurance company)
  7. Macro-etching certificate
  8. TIN of the vendor and vendee


Change engine/chassis:

  1. Original sales invoice of the engine/chassis
  2. Original LTO certificate of stock reported of the engine/chassis
  3. Original affidavit of change engine/chassis (duly notarized and to be executed by the owner and mechanic)
  4. Original deed of sale of the engine/chassis (if engine/chassis was acquired from a private person or company/corporation)
  5. Original LTO certificate of registration and official receipt covering the acquired engine/chassis
  6. Macro-etching certificate


Change color:

  1. Original certificate of registration and official receipt
  2. Original affidavit of change of color (duly notarized and to be executed/signed by the owner and painter)
  3. Macro-etching certificate


Change body design:

  1. Original certificate of registration and official receipt
  2. Original affidavit of change of color (duly notarized and to be executed/signed by the owner and builder)
  3. Macro-etching certificate


For shipment:

  1. Original certificate of registration and official receipt
  2. Macro-etching certificate


For permit to assemble:

  1. Statement under oath by the owner (containing the type, make and serial numbers of the engine and chassis and body, if any)
  2. Complete list of the spare parts of the motor vehicle to assembled or rebuilt together with the names and addresses of the sources thereof



Office Locations & Contacts[edit]

PNP National Headquarters
Camp General Crame
Quezon City
Metro Manila
Philippines 1100

Phone: +63.02.723.04.01
PHILIPPINE NATIONAL POLICE DIRECTORY

Website


Highway Patrol Group (HPG)
HMVCD - HPG
Camp Crame
Quezon City
Phone: 723-6719


Note: NTC issued Memorandum Order No. 10-10-2017 last October 27, 2017, directing all telecommunications providers in the country to migrate all its customers to eight-digit telephone numbers.

3000-YYYY to 3499-YYYY – Bayan Telecommunications, Inc.
6000-YYYY to 6699-YYYY – ABS-CBN Converge, Inc.
6700-YYYY to 6999-YYYY – Eastern Telecommunication Philippines/ Telecommunications Technologies Philippines Inc.
7XXX-YYYY – Globe Telecom, Inc./ Innove Communications, Inc.
8XXX-YYYY – PLDT, Inc./ Digital Telecommunications Philippines, Inc.

A customer who still incorrectly dials the old seven-digit number will hear a special announcement saying the format has been changed to eight-digit, for a period of three months after the migration (March 18, 2019 to June 17, 2019).

To know more: Migration to 8-Digit Landline Number

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Eligibility[edit]

  • Local dealers of motor vehicles
  • Owners of brand new imported motor vehicles
  • Owners of secondhand imported motor vehicles
  • Owners of completely knocked-down (CKD) imported motor vehicles
  • Owners of imported motor vehicles - voluntary payment
  • Owners of rebuilt motor vehicles
  • Owners of motor vehicles acquired thru bidding
  • Owners of motor vehicles for change engine/chassis
  • Owners of motor vehicles for change color
  • Owners of motor vehicles for change body design
  • Owners of motor vehicles for shipment
  • Owners of motor vehicles for record check
  • Owners of motor vehicles for permit to assemble



Fees[edit]

Php150.00

  • Permit to assemble


Php200.00

  • Original registration (local and imported)


Php300.00

  • Transfer of ownership
  • Change engine/chassis
  • Change color
  • Change body design
  • For shipment
  • Record check


Php400.00

  • Original registration:
    • Imported secondhand
    • Completely knocked-down
    • Imported voluntary payment
    • Acquired thru bidding


Php550.00

  • Original registration (assembled - rebuilt)



Validity[edit]

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever



Documents to Use[edit]

Please attach documents that can be used by people. e.g. links



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Sample Documents[edit]

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Processing Time[edit]

The whole process will take about 3 days to be completed.



Related Videos[edit]

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 
	



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Instructions[edit]

Please provide instructions on obtaining the certificate/documents.
e.g. The state office holds birth records since january 1908.



Required Information[edit]

A list which displays the kind of information which is required to complete the procedure.
e.g.
1. Date of Birth.
2. City or County of Birth.



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Need for the Document[edit]

Following is a procedure on how you can obtain a motor vehicle clearance certificate.



Information which might help[edit]

Enter other informations which might help



Other uses of the Document/Certificate[edit]

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.



External Links[edit]

  • PNP Website:
http://www.pnp.gov.ph/images/citizencharter/HPG_Services.pdf
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Others[edit]

More information which might help people.