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Philippines - Delayed Death Registration

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Procedure[edit]


You are relatives or representative of a Deceased that occurred in Philippines or abroad. It is in “Late registration” status if the death was not recorded with the corresponding Local Civil Registry Office (LRC) if occurred in Philippines and the DFA Office of Consular Affairs if occurred abroad. In addition, it is also in “Late registration” status even the death had been previous recorded with the LCR but the records have been destroyed or cannot be located despite diligent search and there is no existing copy with the Philippine Statistics Authority (PSA). Please read the guides below to understand how to apply for delayed Death Registration:

The death occurred abroad[edit]

  1. Prepare the requirements:
    Arrange the original and 5 sets of the following documents:
    • The Report of Death Form Report that should be printed in A4 paper, and item 26 should be notarized by the notary public. All entries must be typewritten or printed legibly;
    • The Death Certificate (original copy should be submitted to the DFA). For death certificates not in English, please submit an official English translation;
    • The Certificate of Sealing of Casket;
    • The Autopsy/Embalming Report;
    • The Photocopies of Passport of the deceased (data pages only);
    • The additional documents may be required by the action officer from you upon evaluation of the requirements to determine the citizenship, identity or eligibility for registration of death under the Philippine law.

  2. Apply for Delayed Death Registration.
    Visit the DFA Office of Consular Affairs Map, please pay the applicable fees at the Cashier located at the 2nd floor of the DFA Office of Consular Affairs, take all the needed forms at the Consular Records Window and submit the required documents at the Ground floor (Door 1, Window 1) of DFA Office of Consular Affairs. The processing time will be from 2 to 4 months.

The death occurred in Philippines[edit]

  1. Prepare the requirements:
    • Four copies of Certificate of Death, which must be accomplished correctly and completely;
    • The affidavit for delayed registration which shall be executed by the hospital or clinic administrator if the person died in a hospital, clinic or in a similar institution, or by the attendant at death if the person died elsewhere. In default of the hospital or clinic administrator or attendant at death, the affidavit shall be executed by any of the nearest relative of the deceased, or by any person having legal charge of the deceased when the latter was still alive. This affidavit shall state among other things, the name of the deceased, the facts of his death, the date and place of burial or cremation, and the circumstances why the death was not reported for registration within thirty days after death;
    • The authenticated copy of the certificate of burial, cremation, or of other means of corpse disposal; and
    • The approval for registration by the health officer in the box provided in the Certificate of Death.

  2. Apply for Delayed Death Registration
    Please visit the Office of the Civil Registrar Map of the place where the death occurred to present the required documents and apply for Delayed registration of death. Upon receipt of the application for delayed registration of death, the civil registrar shall examine the Certificate of Death presented, whether it has been completely and correctly filled in and all requirements have been complied with.
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Required Documents[edit]

The death occurred abroad
Please arrange the original and 5 sets of the below documents:

  • The Report of Death Form that should be printed in A4 paper, and item 26 should be notarized by the notary public. All entries must be typewritten or printed legibly;
  • The Death Certificate (original copy should be submitted to the DFA). For death certificates not in English, please submit an official English translation;
  • The Certificate of Sealing of Casket;
  • The Autopsy/Embalming Report;
  • The Photocopies of Passport of the deceased (data pages only);
  • The additional documents may be required by the action officer from you upon evaluation of the requirements to determine the citizenship, identity or eligibility for registration of death under the Philippine law.

The death occurred in Philippines:

  • Four copies of Certificate of Death, which must be accomplished correctly and completely;
  • The affidavit for delayed registration which shall be executed by the hospital or clinic administrator if the person died in a hospital, clinic or in a similar institution, or by the attendant at death if the person died elsewhere. In default of the hospital or clinic administrator or attendant at death, the affidavit shall be executed by any of the nearest relative of the deceased, or by any person having legal charge of the deceased when the latter was still alive. This affidavit shall state among other things, the name of the deceased, the facts of his death, the date and place of burial or cremation, and the circumstances why the death was not reported for registration within thirty days after death;
  • The authenticated copy of the certificate of burial, cremation, or of other means of corpse disposal; and
  • The approval for registration by the health officer in the box provided in the Certificate of Death.

Office Locations & Contacts[edit]

PHILIPPINE STATISTICS AUTHORITY
PSA Complex, East Ave.
Diliman, Quezon City

Civil Registration concerns:
Telephone: (02) 8461-0500 local 605
E-mail: crs.qvu1@psa.gov.ph, crs.qvu2@psa.gov.ph, crs.qvu3@psa.gov.ph

Statistical concerns:
Telephone: (02) 8462-6600 locals 839, 833 and 834
E-mail: info@psa.gov.ph


Office of Consular Affairs
Department of Foreign Affairs – Office of Consular Affairs
Government office
Address: Bradco Avenue corner Macapagal Boulevard, Aseana Business Park, Parañaque, 1714 Metro Manila, Philippines
Plus code: GXHR+V4 Parañaque, Metro Manila, Philippines
Website: consular.dfa.gov.ph
Phone: +63 2 836 7744 Direct Line
+63 2 556 0000 choose local number based on place of event
2296 Americas Region
2396 Asia and Pacific Region
2297 Middle East and Africa Region
2124 Europe Region
Emails: records-director@oca.dfa.gov.ph or oca.crd@dfa.gov.ph please indicate subject: country of event_type of event (USA-ROB)
More detail in the link Map


Civil Registry office – City Government of Manila
Government office
Address: Room 117 to 119, 1st Floor, Manila City Hall, Mayor Antonio J. Villegas Road, Ermita, Manila, 1000 Metro Manila, Philippines
Plus code: HXQJ+PM Manila, Metro Manila, Philippines
Website: manila.gov.ph
Phone: +63 2 527 7816
More detail in the link Map.


Note: NTC issued Memorandum Order No. 10-10-2017 last October 27, 2017, directing all telecommunications providers in the country to migrate all its customers to eight-digit telephone numbers.

3000-YYYY to 3499-YYYY – Bayan Telecommunications, Inc.
6000-YYYY to 6699-YYYY – ABS-CBN Converge, Inc.
6700-YYYY to 6999-YYYY – Eastern Telecommunication Philippines/ Telecommunications Technologies Philippines Inc.
7XXX-YYYY – Globe Telecom, Inc./ Innove Communications, Inc.
8XXX-YYYY – PLDT, Inc./ Digital Telecommunications Philippines, Inc.

A customer who still incorrectly dials the old seven-digit number will hear a special announcement saying the format has been changed to eight-digit, for a period of three months after the migration (March 18, 2019 to June 17, 2019).

To know more: Migration to 8-Digit Landline Number

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Eligibility[edit]

  • Relatives or representative of a Deceased that occurred in Philippines or abroad; and
  • The death was not recorded with the corresponding Local Civil Registry Office (LRC) if occurred in Philippines and the DFA Office of Consular Affairs if occurred abroad. And even the death had been previous recorded with the LCR but the records have been destroyed or cannot be located despite diligent search and there is no existing copy with the Philippine Statistics Authority (PSA)

Fees[edit]

  • The death occurred abroad : Consular Fee of USD25
  • The death occurred in Philippines: Registration fee Php240

Validity[edit]

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever



Documents to Use[edit]

Please attach documents which can be used by people who would like to follow this procedure.    



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Sample Documents[edit]

Please attach sample completed documents which would help other people who would like to follow this procedure.    



Processing Time[edit]

2 – 4 months of processing time

Related Videos[edit]

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 
	



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Instructions[edit]

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information[edit]

  • Name of the deceased
  • The facts of his death
  • The date and place of burial or cremation
  • The circumstances why the death was not reported for registration within thirty (30) days after death



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Need for the Document[edit]

Please provide the need for the procedure. e.g. Birth Certificate - why do we need to have a birth certificate?

Information which might help[edit]

Enter other informations which might help



Other uses of the Document/Certificate[edit]

Certified copies of death certificates that can typically be used to obtain death benefits, claim insurance proceeds and other legal purposes.



External Links[edit]

PHILIPPINE STATISTICS AUTHORITY

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Others[edit]

More information which might help people.