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Philippines - Delayed Birth Registration

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Procedure[edit]


You are a Philippines citizen and were born abroad. Or you were born in Philippines. You are in “Late registration” status if your birth was not recorded with the corresponding Local Civil Registry Office (LCR) if you were born in Philippines and the DFA Office of Consular Affairs if you were born abroad. In addition, you also must likewise undergo the process of late registration if the fact of your birth had been previous recorded with the LCR but the records have been destroyed or cannot be located despite diligent search and there is no existing copy with the Philippine Statistics Authority (PSA). You can apply by yourself if you are 18 years old or over. Otherwise, this should be applied by your father, mother or guardian. Please read the guide below to understand how to apply for delayed Birth Registration:

You are a Philippine citizen and were born abroad[edit]

  1. For Japanese-born applicants:
    1. Prepare the requirements:
      • Please arrange the original and 5 sets of the below documents:
      1. The Report of Birth Form Birth Form should be printed in A4 paper, complete it and item 20 should be notarized by the notary public. The entries must be typewritten or printed legibly and must be at the time of your birth;
      2. The original Shussei Todoke No Kisai Jiko Shomeisho (Birth Notification Report issued by the Japanese City Hall) or certified true copy with stamps from City Hall;
      3. The original Boshi Techo (Maternity Record Book);
      4. The original latest Koseki Tohon (Family Registry)
      5. If you were born inside the US Base, copy of the birth certificate issued by the hospital (located within the Base) and Consular Report of Birth;
      6. Your first passport or Travel document, photocopies of bio data pages and used visa pages. In case of unavailability, execute an Affidavit of Non-submission of document and attach a copy valid/recent passport or any valid ID;
      7. The original Authenticated Marriage Certificate of Parents from the Philippine Statistics Authority (PSA) or Report of Marriage (ROM);
      8. For unmarried parents, if you are using the surname of your father, please submit the Affidavit to Use the Surname of the Father (AUSF) to be executed by your mother and Affidavit of Acknowledgement of Paternity to be executed by your father. If the two affidavits will be executed in the Philippines, these should be registered first as Legal Instruments at the Local Civil Registry Office of the place of execution an authenticated by the DFA. If executed abroad, these should be registered first at the Foreign Service Post (FSP) of the country of residence of your patents or at the FSP nearest the place of residence.
      9. For unmarried parents, if you are using the surname of your mother, please submit your mother’s Birth Certificate and an Affidavit of Illegitimacy, duly notarized.
      10. Your parents’ passports (valid at the time of your birth) and your current valid parents’ passports/IDs, photocopies of bio data pages, and used visa pages. In case of unavailability, execute the Affidavit of Non-submission of Document and attach a copy valid/recent passport or any valid ID. If Filipino parent/s had acquired foreign citizenship and re-acquired Philippine citizenship, submit the Certificate of naturalization of your parent and re-acquisition certificate of your parent and you. If you are 18 years old or over at the time of your parent’s re-acquisition of Philippine citizenship, please submit your Identification Certificate for Filipino citizen issued by the Bureau of Immigration;
      11. Your recent passport size photos;
      12. DFA Authenticated Birth Certificate of Filipino Parent issued by the PSA;
      13. The Notarized Affidavit of Delayed Registration;
      14. The Notarized Affidavit of Two disinterested Persons;
      15. The Negative Certification of Birth Record from the PSA;
      16. The additional documents may be required by the action officer from you upon evaluation of the requirements to determine your citizenship, identity or eligibility for registration of birth under the Philippine law.
    2. Apply for delayed birth registration
      • Visit the DFA Office of Consular Affairs Map, please pay the applicable fees at the Cashier located at the 2nd floor of the DFA Office of Consular Affairs, take all the needed forms at the Consular Records Window and submit the required documents at the Ground floor (Door 1, Window 1) of DFA Office of Consular Affairs. The processing time will be from 2 to 4 months.
  2. For other places of birth
    1. Prepare the requirements:
      • Please arrange the original and 5 sets of the below documents:
      1. The Report of Birth Form Form should be printed in A4 paper, complete it and item 20 should be notarized by the notary public. The entries must be typewritten or printed legibly and must be at the time of your birth;
      2. Your Birth Certificate issued by the country of birth (original copy should be submitted to the DFA). If the birth certificate is not in English language, please submit an official English translation. If you are born in Shanghai, France, Austria, Norway, Denmark, Finland, Sweden, Iceland, Netherlands, India, and in the Middle Eastern countries, the Ministry of Foreign Affairs of the country of birth must authenticate the birth certificate. If you born under the consular jurisdiction of the Philippine Consulate general in Los Angeles, please submit PSA birth certificate of your Filipino parent and Foreign birth certificate of your Foreign national parent. If you born under the consular jurisdiction of the Philippine Consulate General in Toronto, please submit your original certified true copy of live birth (the long form). If you born under the consular jurisdiction of the Philippine Embassy in Mexico, the Ministry of Foreign Affairs of the country of birth must authenticate the birth certificate;
      3. Your first passport or Travel document, photocopies of bio data pages and used visa pages. In case of unavailability, execute an Affidavit of Non-submission of document and attach a copy valid/recent passport or any valid ID;
      4. Your parents’ authenticated marriage certificate from the Philippine Statistics Authority (PSA) / Foreign Marriage Contract;
      5. For unmarried parents, if you are using the surname of your father, please submit the Affidavit to Use the Surname of the Father (AUSF) to be executed by your mother and Affidavit of Acknowledgement of Paternity to be executed by your father. If the two affidavits will be executed in the Philippines, these should be registered first as Legal Instruments at the Local Civil Registry Office of the place of execution an authenticated by the DFA. If executed abroad, these should be registered first at the Foreign Service Post (FSP) of the country of residence of your patents or at the FSP nearest the place of residence.
      6. For unmarried parents, if you are using the surname of your mother, please submit your mother’s Birth Certificate and an Affidavit of Illegitimacy, duly notarized.
      7. Your parents’ passports (valid at the time of your birth) and your current valid parents’ passports/IDs, photocopies of bio data pages, and used visa pages. In case of unavailability, execute the Affidavit of Non-submission of Document and attach a copy valid/recent passport or any valid ID. If you born in USA and Canada, please submit any of the following documents of your parent/s: USA/Canada Visa, USA/Canada Working Permit or Green card of Permanent Resident Card. If Filipino parent/s had acquired foreign citizenship and re-acquired Philippine citizenship, submit the Certificate of naturalization of your parent and re-acquisition certificate of your parent and you. If you are 18 years old or over at the time of your parent’s re-acquisition of Philippine citizenship, please submit your Identification Certificate for Filipino citizen issued by the Bureau of Immigration;
      8. Your recent passport size photos;
      9. The Notarized Affidavit of Delayed Registration (if you are more than 1 year)
      10. The Notarized Affidavit of Two Disinterested Persons (if you are more than 1 year)
      11. The Negative Certification of Birth Record from the PSA;
      12. The additional documents may be required by the action officer from you upon evaluation of the requirements to determine your citizenship, identity or eligibility for registration of birth under the Philippine law.
    2. Apply for delayed Birth Registration
      • Visit the DFA Office of Consular Affairs Office Locations, please pay the applicable fees at the Cashier located at the 2nd floor of the DFA Office of Consular Affairs, take all the needed forms at the Consular Records Window and submit the required documents at the Ground floor (Door 1, Window 1) of DFA Office of Consular Affairs. The processing time will be from 2 to 4 months.

You were born in Philippines[edit]

  1. Prepare the requirements:
    • Four copies of the Certificate of Live Birth duly accomplished and signed by the proper parties;
    • Accomplished Affidavit for Delayed Registration at the back of the Certificate of Live Birth by your father, mother, or guardian, declaring the following: your name, your date and place of birth, the name of your father if you are illegitimate and has been acknowledged by him, the date and place of marriage of your parents (if legitimate), and reason for not registering the birth within thirty days after the date of birth. In case the party seeking late registration of your birth (if you are an illegitimate child) is not your mother, the party shall, in addition to the foregoing facts, declare in a sworn statement the recent whereabouts of your mother;
    • Any two of the following documentary evidences which may show your name, your date and place of birth, and the name of your mother (and your father, if you have been acknowledged): baptismal certificate, school records (nursery, kindergarten, or preparatory), income tax return of parent/s, insurance policy, medical records, and other, such as barangay captain’s certification;
    • The affidavit of two disinterested persons who might have witnessed or known the your birth;
    • The Certificate of Marriage (if you are 18 years old or over, and married);
    • The travel documents showing the origin and nationality of your parents shall be presented as the additional documents (if you are a foreigner).
  2. Apply for delayed Registration of Birth.
    • Please visit the Office of the Civil Registrar Map of the place where your birth occurred to present the required documents and apply for Delayed registration of birth. Upon receipt of the application for delayed registration of birth, the civil registrar shall examine the Certificate of Live Birth presented, whether it has been completely and correctly filled in and all requirements have been complied with.
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Required Documents[edit]

You are a Philippine citizen and were born abroad:

  1. For Japanese-born applicants.
    • Please arrange the original and 5 sets of the documents listed below:
    1. The Report of Birth Form should be printed in A4 paper, complete it and item 20 should be notarized by the notary public. The entries must be typewritten or printed legibly and must be at the time of your birth;
    2. The original Shussei Todoke No Kisai Jiko Shomeisho (Birth Notification Report issued by the Japanese City Hall) or certified true copy with stamps from City Hall;
    3. The original Boshi Techo (Maternity Record Book);
    4. The original latest Koseki Tohon (Family Registry)
    5. If you were born inside the US Base, copy of the birth certificate issued by the hospital (located within the Base) and Consular Report of Birth;
    6. Your first passport or Travel document, photocopies of bio data pages and used visa pages. In case of unavailability, execute an Affidavit of Non-submission of document and attach a copy valid/recent passport or any valid ID;
    7. The original Authenticated Marriage Certificate of Parents from the Philippine Statistics Authority (PSA) or Report of Marriage (ROM);
    8. For unmarried parents, if you are using the surname of your father, please submit the Affidavit to Use the Surname of the Father (AUSF) to be executed by your mother and Affidavit of Acknowledgement of Paternity to be executed by your father. If the two affidavits will be executed in the Philippines, these should be registered first as Legal Instruments at the Local Civil Registry Office of the place of execution an authenticated by the DFA. If executed abroad, these should be registered first at the Foreign Service Post (FSP) of the country of residence of your patents or at the FSP nearest the place of residence.
    9. For unmarried parents, if you are using the surname of your mother, please submit your mother’s Birth Certificate and an Affidavit of Illegitimacy, duly notarized.
    10. Your parents’ passports (valid at the time of your birth) and your current valid parents’ passports/IDs, photocopies of bio data pages, and used visa pages. In case of unavailability, execute the Affidavit of Non-submission of Document and attach a copy valid/recent passport or any valid ID. If Filipino parent/s had acquired foreign citizenship and re-acquired Philippine citizenship, submit the Certificate of naturalization of your parent and re-acquisition certificate of your parent and you. If you are 18 years old or over at the time of your parent’s re-acquisition of Philippine citizenship, please submit your Identification Certificate for Filipino citizen issued by the Bureau of Immigration;
    11. Your recent passport size photos;
    12. DFA Authenticated Birth Certificate of Filipino Parent issued by the PSA;
    13. The Notarized Affidavit of Delayed Registration;
    14. The Notarized Affidavit of Two disinterested Persons;
    15. The Negative Certification of Birth Record from the PSA;
    16. The additional documents may be required by the action officer from you upon evaluation of the requirements to determine your citizenship, identity or eligibility for registration of birth under the Philippine law.
  2. For other places of birth. Please arrange the original and 5 sets of the below documents:
    1. The Report of Birth Form link should be printed in A4 paper, complete it and item 20 should be notarized by the notary public. The entries must be typewritten or printed legibly and must be at the time of your birth;
    2. Your Birth Certificate issued by the country of birth (original copy should be submitted to the DFA). If the birth certificate is not in English language, please submit an official English translation. If you are born in Shanghai, France, Austria, Norway, Denmark, Finland, Sweden, Iceland, Netherlands, India, and in the Middle Eastern countries, the Ministry of Foreign Affairs of the country of birth must authenticate the birth certificate. If you born under the consular jurisdiction of the Philippine Consulate general in Los Angeles, please submit PSA birth certificate of your Filipino parent and Foreign birth certificate of your Foreign national parent. If you born under the consular jurisdiction of the Philippine Consulate General in Toronto, please submit your original certified true copy of live birth (the long form). If you born under the consular jurisdiction of the Philippine Embassy in Mexico, the Ministry of Foreign Affairs of the country of birth must authenticate the birth certificate;
    3. Your first passport or Travel document, photocopies of bio data pages and used visa pages. In case of unavailability, execute an Affidavit of Non-submission of document and attach a copy valid/recent passport or any valid ID;
    4. Your parents’ authenticated marriage certificate from the Philippine Statistics Authority (PSA) / Foreign Marriage Contract;
    5. For unmarried parents, if you are using the surname of your father, please submit the Affidavit to Use the Surname of the Father (AUSF) to be executed by your mother and Affidavit of Acknowledgement of Paternity to be executed by your father. If the two affidavits will be executed in the Philippines, these should be registered first as Legal Instruments at the Local Civil Registry Office of the place of execution an authenticated by the DFA. If executed abroad, these should be registered first at the Foreign Service Post (FSP) of the country of residence of your patents or at the FSP nearest the place of residence.
    6. For unmarried parents, if you are using the surname of your mother, please submit your mother’s Birth Certificate and an Affidavit of Illegitimacy, duly notarized.
    7. Your parents’ passports (valid at the time of your birth) and your current valid parents’ passports/IDs, photocopies of bio data pages, and used visa pages. In case of unavailability, execute the Affidavit of Non-submission of Document and attach a copy valid/recent passport or any valid ID. If you born in USA and Canada, please submit any of the following documents of your parent/s: USA/Canada Visa, USA/Canada Working Permit or Green card of Permanent Resident Card. If Filipino parent/s had acquired foreign citizenship and re-acquired Philippine citizenship, submit the Certificate of naturalization of your parent and re-acquisition certificate of your parent and you. If you are 18 years old or over at the time of your parent’s re-acquisition of Philippine citizenship, please submit your Identification Certificate for Filipino citizen issued by the Bureau of Immigration;
    8. Your recent passport size photos;
    9. The Notarized Affidavit of Delayed Registration (if you are more than 1 year)
    10. The Notarized Affidavit of Two Disinterested Persons (if you are more than 1 year)
    11. The Negative Certification of Birth Record from the PSA;
    12. The additional documents may be required by the action officer from you upon evaluation of the requirements to determine your citizenship, identity or eligibility for registration of birth under the Philippine law.


You were born in Philippines:

  1. Four copies of the Certificate of Live Birth duly accomplished and signed by the proper parties;
  2. Accomplished Affidavit for Delayed Registration at the back of the Certificate of Live Birth by your father, mother, or guardian, declaring the following: your name, your date and place of birth, the name of your father if you are illegitimate and has been acknowledged by him, the date and place of marriage of your parents (if legitimate), and reason for not registering the birth within thirty days after the date of birth. In case the party seeking late registration of your birth (if you are an illegitimate child) is not your mother, the party shall, in addition to the foregoing facts, declare in a sworn statement the recent whereabouts of your mother;
  3. Any two of the following documentary evidences which may show your name, your date and place of birth, and the name of your mother (and your father, if you have been acknowledged): baptismal certificate, school records (nursery, kindergarten, or preparatory), income tax return of parent/s, insurance policy, medical records, and other, such as barangay captain’s certification;
  4. The affidavit of two disinterested persons who might have witnessed or known the your birth;
  5. The Certificate of Marriage (if you are 18 years old or over, and married);
  6. The travel documents showing the origin and nationality of your parents shall be presented as the additional documents (if you are a foreigner).

Office Locations & Contacts[edit]

PHILIPPINE STATISTICS AUTHORITY
PSA Complex, East Ave.
Diliman, Quezon City

Civil Registration concerns:
Telephone: (02) 8461-0500 local 605
E-mail: crs.qvu1@psa.gov.ph, crs.qvu2@psa.gov.ph, crs.qvu3@psa.gov.ph

Statistical concerns:
Telephone: (02) 8462-6600 locals 839, 833 and 834
E-mail: info@psa.gov.ph


Office of Consular Affairs
Department of Foreign Affairs – Office of Consular Affairs
Government office
Address: Bradco Avenue corner Macapagal Boulevard, Aseana Business Park, Parañaque, 1714 Metro Manila, Philippines
Plus code: GXHR+V4 Parañaque, Metro Manila, Philippines
Website: consular.dfa.gov.ph
Phone: +63 2 836 7744 Direct Line
+63 2 556 0000 choose local number based on place of event
2296 Americas Region
2396 Asia and Pacific Region
2297 Middle East and Africa Region
2124 Europe Region
Emails: records-director@oca.dfa.gov.ph or oca.crd@dfa.gov.ph please indicate subject: country of event_type of event (USA-ROB)
More detail in the link Map


Civil Registry office – City Government of Manila
Government office
Address: Room 117 to 119, 1st Floor, Manila City Hall, Mayor Antonio J. Villegas Road, Ermita, Manila, 1000 Metro Manila, Philippines
Plus code: HXQJ+PM Manila, Metro Manila, Philippines
Website: manila.gov.ph
Phone: +63 2 527 7816
More detail in the link Map.


Note: NTC issued Memorandum Order No. 10-10-2017 last October 27, 2017, directing all telecommunications providers in the country to migrate all its customers to eight-digit telephone numbers.

3000-YYYY to 3499-YYYY – Bayan Telecommunications, Inc.
6000-YYYY to 6699-YYYY – ABS-CBN Converge, Inc.
6700-YYYY to 6999-YYYY – Eastern Telecommunication Philippines/ Telecommunications Technologies Philippines Inc.
7XXX-YYYY – Globe Telecom, Inc./ Innove Communications, Inc.
8XXX-YYYY – PLDT, Inc./ Digital Telecommunications Philippines, Inc.

A customer who still incorrectly dials the old seven-digit number will hear a special announcement saying the format has been changed to eight-digit, for a period of three months after the migration (March 18, 2019 to June 17, 2019).

To know more: Migration to 8-Digit Landline Number

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Eligibility[edit]

  • A Philippines citizen and were born abroad; or you were born in Philippines
  • Your birth was not recorded with the corresponding Local Civil Registry Office (LCR) if you were born in Philippines and the DFA Office of Consular Affairs if you were born abroad. And even your birth had been previous recorded with the LCR but the records have been destroyed or cannot be located despite diligent search and there is no existing copy with the National Statistics Office (NSO)

Fees[edit]

You are a Philippine citizen and were born abroad:

  • For Japanese-born applicants:
    • Consular Fee of USD25
    • Translation fee of USD25
  • For other places of birth:
    • Consular Fee of USD25

You were born in Philippines:

  • If your birth born in Hospital:
    • AUSF fee Php200
    • CTC of AUSF fee Php50
    • Late registration from 0-6 months: Php165 for married parents, Php195 for not married parents
    • Late registration is 7 months and above: Php240
  • If your birth attended by Hilot/Midwife:
    • Registration fee and CTC: Php340
    • AUSF for not married parents: Php200
    • CTC of AUSF fee: Php50

Validity[edit]

Birth Certificate Valid Forever



Documents to Use[edit]

Please attach documents which can be used by people who would like to follow this procedure.    



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Sample Documents[edit]

Please attach sample completed documents which would help other people who would like to follow this procedure.    



Processing Time[edit]

2 – 4 months of processing time

Related Videos[edit]

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 
	



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Instructions[edit]

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information[edit]

  • Name of child;
  • Date and place of birth;
  • Name of the father if the child is illegitimate and has been acknowledged by him;
  • If legitimate, the date and place of marriage of parents; and
  • Reason for not registering the birth within thirty (30) days after the date of birth



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Need for the Document[edit]

Please provide the need for the procedure. e.g. Birth Certificate - why do we need to have a birth certificate?

Information which might help[edit]

Enter other informations which might help



Other uses of the Document/Certificate[edit]

Birth Certificate can be used as proof of identity to get Driver Licence, Passport, etc.



External Links[edit]

PHILIPPINE STATISTICS AUTHORITY

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Others[edit]

More information which might help people.