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Nigeria - Apply to Government Procurement Comission for Contract, Tender and Services

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Procedure[edit]

Public Procurement Commission, is the top policy-making body for all procurement and contract award matters in the Public Service. The public Procurement Commission is responsible for providing all the information that a Tenderer needs in order to prepare and submit a Tender. This should provide a sound basis on which the Procuring Entity can fairly, transparently and accurately carry out a Tender evaluation process on the Tenders submitted by the Tenderers.

Step I
  • Invitation for Tender (IFT):

This is Inviting the Tenderers through published announcement in the media and on the website of the Procuring Entity announcing the Tender and providing the essential information to prospective Tenderers to invite them to participate.

When the Commission is satisfied that a project is ready for contract award process, the Commission will authorize the advertisement of the Pre-Qualification for the contract. For contracts above N1 million but below N 10 million, notices for pre-qualification will be placed on the Notice Board of the Commission.

Advertisement of tenders: Contracts above approximately US$80,000 must be advertised in at least two national dailies and/or in the government gazette. The advertisement is to be made at least six weeks before the deadline for submitting bids for goods. Notices of all other tenders below US$8,000 must be posted on the notice board of the procuring agencies.
For all contracts to be considered, a memorandum should be presented by the executing Department or Unit to the appropriate authority as provided in the procurement and award manual.
In the case of contracts above N 10 million, advertisement must be placed in the Federal Tender Journal and/or in at least two national newspapers for "Invitation for Pre-Qualification".


Step II
  • Guide line and Instructions to Tenderers:

The instruction to tenders give a comprehensive guideline as well as standard instructions which guide the Tenderers how to prepare their tenders. Standard instructions mean that they cannot be modified by the Procuring Entity. These guidelines are based on the Procurement Law and the Regulations for Goods and Works, from which the procedures for tender submission, opening, evaluation and Contract award have been derived. They clarify the general evaluation criteria for the selection of the lowest evaluated responsive tenderer and describe the basic qualifications of the Tenderer needed for contract execution. After the applicant has read and understood the requiments and guidline then he can request for the Application form.

  • Note that the Standard instruction Section cannot be changed under any circumstances.
Step III
  • The Applicant can now fill the Application Form following Special Instructions to Tenderers (SIT).

In this Stage the the Procuring Entity supplements fills the Form and adapts the relevant clauses of the ITT to the specific tender information or project requirements where needed (name of the Procuring Entity, tender submission date, specific evaluation criteria, amount of tender security, tender validity period, alternative tenders permitted or not, fixed price contract or contract subject to price adjustment, works completion date, domestic preference applies or not, level of performance security to be provided at contract signature and advance payment guarantee, etc). Modifications to the Instructions to Tenderers cannot change the Law or the Regulations.

  • Managerial and financial capacity as well as confirm their previous experiences in performing similar projects and ultimately their suitability as prospective bidders for the project.
  • There should be standardization of all specifications in order to ensure that a common denominator is used to determine pre-qualification of all respondents.


Step IV
  • The Applicant Signs on the General Conditions of Contract (GCC).

After consideration of the report of the Pre-qualification Evaluation Committee, all the qualified contractors will be issued with the Bid Document to enable them bid for the contract.

  • A maximum period of 6 weeks from the date of Invitation to Bid shall be allowed for the submission of completed bids.
  • Bid evaluation criteria should be clearly defined in the bidding document. Award of all contracts should be based on the criteria so defined.


The General Condition of Contract are endorsed by the Applicant which defines the conditions of contract for Works in Nigeria and are also based on the Procurement Law and the Regulations for Goods and Works. Like the ITT, the GCC cannot be modified or adapted by the Procuring Entity except through the Special Conditions of Contract

Step V
  • The Applicant Endorses on the Special Conditions of Contract (SCC).

The SCC supplement or adapt the relevant clauses of the GCC to the specific requirements of the contract (in particular with respect to the starting date, description of the Works, insurance requirements, percentage of advance payment, payment schedule, price adjustment formula, subcontracting provisions, relationship with the supervising engineer, percentage of retention money and/or performance guarantee (security), liquidated damages, bonus and penalty provisions, arbitration rules, etc.).


Step VI
  • Submitting filled Standard Tender and Contract Forms.

This stage involves submission of the standard format for the Tender Submission Sheet, (Form W-1), Tenderer Information Sheet (F




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Required Documents[edit]

List down the documents required for successfully completing the procedure.

e.g.
1. Proof of child birth from the Hospital.

Office Locations & Contacts[edit]

Please list down the office locations that can be approached for applying. External links can also be used for specifying office locations.


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Eligibility[edit]

You must be a citizenship of Nigeria owning a legal business entity.

The Invitation for Tenders is open to eligible Tenderers from only Nigeria, [except for any specified in the SIT]. In order to be eligible for public procurement, Tenderers must

  • Have the necessary professional and technical qualifications, managerial competence, bonafide reputation, financial viability, equipment and other physical facilities, including after sale service where appropriate, and qualified personnel to perform the contract as requested as per ITT 11 to 15;
  • Possess the legal capacity to enter the procurement contract;
  • Not be in receivership, insolvent, bankrupt or being wound-up, being suspended, or be the subject of any proceedings of the foregoing;
  • Have fulfilled all fiscal obligations and social security contributions;
  • Not have any directors who have been convicted in any country for criminal offence related to fraudulent or corruptive practices, or criminal misrepresentation or falsification of facts relating to any matter;
  • Not be declared ineligible for public financed contracts subject to ITT Sub-Clause 3.2.



Fees[edit]

Explain the fees structure which is required for obtaining the certificate/document.

Validity[edit]

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use[edit]

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Sample Documents[edit]

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Processing Time[edit]

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Related Videos[edit]

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 
	


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Instructions[edit]

The bidder must appear in person


Required Information[edit]

  • i.Name and address of the processing agency;
  • ii.A brief description of the objective and technical specification of the project;
  • iii.The qualification and category of the contractors expected to tender;
  • iv.The Invitation for Pre-qualification Reference Number - this will eventually become the Contract Number;
  • v.The date by which documents must be returned. (A minimum of 2 weeks should be allowed for submission);
  • vi.The place and time for pre-qualification document return. (An addressed label should be used for this purpose);
  • vii.The contact details of the Procurement staff member responsible for the invitation for Pre-qualification;
  • viii.Details of the procurement for dealing with queries during the pre-qualification period; and Pre-qualification Evaluation Criteria.
Other requirements
  • i.Evidence of registration and proper categorization with Mangu Local Government as a contractor
  • ii.Evidence of registration with the Corporate Affairs Commission.
  • iii.Evidence of registration with relevant professional body.
  • iv.Evidence of VAT registration
  • v.Tax clearance for the last three years
  • vi.Environmental Impact Assessment Report.
  • vii.Operations and maintenance manual.
  • viii.Company profile and verifiable list of similar job(s) carried out



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Need for the Document[edit]

A Tenderer may be a physical or juridical individual or body of individuals, or company, association or any combination of them under agreement in the form of an intended or existing joint venture, (JV), invited to take part in public procurement or seeking to be so invited or submitting a Tender in response to an Invitation for Tenders.

All members of the JV shall be jointly and severally liable to the Employer. A JV is distinct from the Contractor Subcontractor arrangement where the entire responsibility for contract execution rests with the Contractor

The Federal Government of Nigeria in its commitment to ensuring new democratic government's drive to entrench accountability, efficiency and transparency in the public procurement and contract award procedures, established procedures for tenders and award of contractors to individual and Companies establishment in Nigeria.

The process of procurement and Awarding contracts ensures a more efficient service delivery and increased value added in the development of limited resources in Nigeria. It also lays the grounds for the proposed enactment of a Public Procurement Law to regulate contract award and administration in the the Federal government.

Procurement and contract Award covers all activities involved in the formulation, evaluation and application of extant rules and policies, procedures and practices to facilitate/carry out the acquisition of goods, works and services for the Commission.

The procedure for Tendering and Award of Contracts in the Commission is governed by the Public Procurement Commission (PPC), which is the top policy making body for all procurements and contracts award matters in the public service in Nigeria.

It is the responsibility of the Federal Ministry of Finance to establish a Steering Committee and Procurement Reform Implementation Unit to prepare the ground for the Public Procurement Commission which is responsible for initiating and supervising the implementation the contract award.


Information which might help[edit]

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Other uses of the Document/Certificate[edit]

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e.g. Birth Certificate can be used as proof of identity.


External Links[edit]

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Others[edit]

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