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Kerala - Apply for Sanitation Certificate

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Procedure[edit]

Apply In-Person:

  1. Sanitation certificate will be issued by the public health department of the civic body.
  2. In order to apply for Sanitation Certificate, the applicant has to approach their respective Municipal Corporation / Municipality / Circle office as appropriate and meet the health branch authority.
  3. Link for the office contact details: link Please select respective district button. User will reach respective district portal. Here select “ABOUT DISTRICT > ADMINISTRATIVE SETUP > Wards and Panchayats” OR “DIRECTORY > PUBLICUTILITIES > Municipalities” as appropriate for the contact details.
  4. Go to the respective office.
  5. Meet the respective authority at the office. The applicant shall get the advice from the authority to be followed to apply for this certificate.
  6. Collect the application form or write on a plain A4 sheet as advised.
  7. Complete the application form. Attach the entire required document as per our “Required Documents” section and submit it to the designated receiving authority.
  8. After receiving the application, authorities will check the submitted application and document set. If all are in place the application will be accepted with applicable fees as appropriate.
  9. Authorities will make entries about this application in the manual record or electronically using computer.
  10. Acknowledgement receipt will be given against every form received. So, collect it and please keep it safe for future reference.
  11. Applicant will get update about the progress of his/her application through SMS in their registered mobile number.
  12. Designated authority will forward the application to the concerned health inspector, Civic authority and area health officer / designated authority for inspection.
  13. The health inspector, Civic authority and area health officer / designated authority will verify the applicant’s details followed by field verification to create a report.
  14. This report will be sent back to the issuing authority.
  15. Based on the outcome of the above report and other internal processing the issuing authority will make a decision.
  16. The status, viz. Approval or Rejection if any will be conveyed to the applicant through an SMS.
  17. If approved, the certificate will be hand delivered or sent through post to the address mentioned while applying or issued as per applicable norms.

Note :
  • The outcome of the inspection by the authorities will certify about the drinking water facility and hygiene sanitation condition in the premises is par with the norms prescribed by the state government.
  • Every unit should have toilets and clean drinking water facility.
  • Certificate will be despatched or handed over directly as per the request made while applying by the applicant. Mostly handover in office will be in practice to get counter signature from the applicant for the delivered certificate.


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Required Documents[edit]

  • Application form
  • Residence proof of applicant (ration card / Passport / Aadhaar card / Driving licence)
  • Identity proof of applicant (ration card / Passport / Aadhaar card / Driving licence)
  • Proof for address of the institution / organization.
  • Firm registered certificate
  • Partnership deed if it is partnership firm
  • GST Number
  • Letter head
  • Self-declaration
  • Clearance from Pollution Control Board as per requirement
  • Rental agreement if it is a rented place
  • Sketch plan of the building
  • Passport size photograph
  • UP to date property tax receipt
  • Aadhaar Card


Note:Apart from the above documents authorities may ask for additional information or documents. Please provide them for processing.



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Office Locations & Contacts[edit]

Director of Urban Affairs,
Swaraj Bhavan,Nanthancode,Kowdiar(PO)
Thiruvananthapuram - 695003
Ph: 0471-2318896, 0471-2325708 (Fax) 9446533341

Contact Link: Link AND link Please select respective district button. User will reach respective district portal. Here select “ABOUT DISTRICT > ADMINISTRATIVE SETUP > Wards and Panchayats” OR “DIRECTORY > PUBLICUTILITIES > Municipalities” as appropriate for the contact details.


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Eligibility[edit]

  • Applicant should be citizen of India.
  • Applying firm or enterprise must be a registered organization.
  • Commercial establishments such as Doctor’s Clinics, Hotels, Restaurants and other related commercial establishments are eligible to apply.
  • Schools and Educational institutions are eligible to apply.


Fees[edit]

  • Please pay as authorities quote while applying.


Validity[edit]

  • Valid for 1 year from the date of issuance.
Or
  • Valid for mentioned period of time on the certificate (counted from the date of issuance of certificate)


Documents to Use[edit]

Please attach documents that can be used by people. e.g. links


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Sample Documents[edit]

Please attach sample completed documents which would help other people who would like to follow this procedure.


Processing Time[edit]

  • The whole process shall be completed within fifteen (15) days of receipt of the application.



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Related Videos[edit]

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M".


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Instructions[edit]

  • In this pandemic time it is advisable to abide the rules and regulations set by the government.
  • Please maintain high standards of hygiene.
  • Please follow the guidelines fixed by your state for size of the premises and zones meant for starting these establishments for which the certificate is required.
  • There will be a sudden check by the civic agencies.
  • Do not submit fake documents as a proof to obtain this certificate.
  • Incomplete application will be rejected.
  • Avoid spelling mistakes while filling the application form.
  • In the event of any information provided by the applicant while applying for this certificate is being found false or incorrect or ineligible before or after the issue of this certificate, then the certificate is liable to be cancelled and the applicant shall be liable to such further action as may be provided under the law.


Required Information[edit]

  • Name of the Applicant
  • Father/Husbands Name
  • Residential Address
  • Name of the establishment
  • Address of the establishment
  • Email ID
  • Number of staff / student
  • Number of toilets
  • Photos of toilet.
  • Recent Passport size photograph
  • Date of application



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Need for the Document[edit]

  • Sanitation certificate is one of the mandatory documents in order to get permission / recognition for school from the district health services.
  • Sanitation certificate is an important certificate for an establishment where
    • A Sanitation Certificate is a document that corroborates a firm’s / institutions compliance with civic body sanitation and other mandatory rules.
    • This certificate serves as proof that the premises are free of clear sources of contagion.


Information which might help[edit]

  • Please visit your known or nearest organization / institution that obtained this certificate to know more details.
  • Please follow government’s announcement to avoid unnecessary actions for not following the policy.


Other uses of the Document/Certificate[edit]

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.


External Links[edit]

Place some external links which might help.


Others[edit]

More information which might help people.