Kenya - Obtain a Clean Coffee Movement Permit

Advertisement

Procedure

Apply Online
Step 1: Register on the AFA IMIS portal (for new applicants)

• Applicant should browser the AFA Integrated Management Information System
• Applicants who are already registered as a user should log in to the portal using their credentials and proceed with the application process.
• Applicants that do not have an account with the AFA IMIS, will be required to register by, hover the mouse cursor over the “REGISTER NOW” tab and clicking on it.
• This will facilitate the online registration of AFA IMIS stakeholder system users and organization details, page to open.
• Populate all the available fields accurately before clicking on the “Submit Application” tab. Upon successful submission, the applicant will receive a Registration submission notification on their device.
• Upon receipt of the registration request, the Agriculture and Food Authority Registration office will start the vetting process to ensure that the applicant is a legitimate company. After approval, the IMIS system will forward an email with the credentials that will be sent to the user's registered email address to facilitate access to the portal.
• Once login the applicant will be prompted to change their password.

Step 2: Apply for the Clean Coffee Movement Permit and Obtain the Permit

• Once logged in the portal, hover the mouse cursor over the “AFA Main Menu” option, on the expanded menu, select the “Coffee Directorate” option, then select the “License Application” option and then finally select the “ Clean Coffee Movement Permit” option.
• This will facilitate the online license application form to open, Populate all the available fields accurately, provide all required information relevant to the application, and then check the Accept Terms and Conditions of Use thereafter before clicking on the “Forward for Approval” tab.
• Upon submission, the applicant will receive an AFA Coffee Directorate submission notification on their device.
• The applicant will be required to make payment for the permit Ksh 100.00; payment can be made through a mobile banking platform or cash payment at the AFA Coffee Directorate Cashier Office. For more information please refer to the “Fees” section of this page for more information.
• Upon making payment, the applicant is required to share the proof of payment ( Mpesa payment Confirmation message) with the Directorate, applicant will then receive a payment confirmation notification.
• The applicant is then sent a clean coffee movement permit to print. Applicants should log in to their AFA IMIS account to access the license.
• The timeframe accumulatively for processing this application is usually within 30 min-02hrs.

NOTE:

• All applications will be subjected to an integrity vetting process and any false information provided by the applicants or other integrity issues will lead to prosecution and cancellation of the license.
• A person who is aggrieved by the decision of the Authority in respect of a grant, refusal, renewal, or variation of a license may appeal to the Cabinet Secretary within 30 days from the date on which the applicant received notice of the decision.

Advertisement

Required Documents

• Valid identification document.

Office Locations & Contacts

Coffee Directorate - Head Office
Address: 10th Floor, Coffee Plaza Bldg
Exchange Lane off Haile Selassie Avenue
P.O Box 30566-00100, NAIROBI, KENYA
Telephone: (+254) 020-3342717, 0710670026, 0782411804, 0788-494579
Email:  [email protected] / [email protected]
Coffee Directorate Office Location & Contact Details.

Agriculture and Food Authority (AFA) - Head Office
Address: Tea House; Naivasha Road, off Ngong Road
P.O Box 37962 - 00100, Nairobi
Cell Phone: +254-722200556/734600944
Wireless: +254 - 020 - 2536869/2536886
E-Mail: [email protected]
Agriculture and Food Authority Website

Nairobi Coffee Exchange - Head Office
Address: Wakulima House, 2nd floor Haile Selassie Avenue
P.O. Box 36886 -00200 Nairobi,
Kenya
Tel: +254733 222 223
Email: [email protected]
Nairobi Coffee Exchange Website

Agriculture and Food Authority – Integrated Management Information System (AFA IMIS): Link

Eligibility

• Any registered exporter/importer of coffee that wishes to export/import coffee is eligible to apply.

Fees

KES 100.00 For issuance of the coffee movement permit.

Payment Methods:

• Mobile Banking Platform: MPESA pay bill number is 400222. The account number format will be; the business code (468927) followed by (*) then the client's name. For example, 468927*James.
• Cash Deposit: cash payment at the AFA Coffee Directorate Cashier Office

Validity

• The clean coffee movement permit is valid for 5 working days from the issuance date, between 6:30 am to 06:30 pm.

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The time frame accumulatively for processing this application is usually within 30 min-02hrs.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is dkisplayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since January 1908.

Required Information

• Full name of the applicant
• Applicant contact details
• Coffee type
• Origin and Destination of the coffee
• No.of bags, Lorry/Wagon Registration No.
• Name of the driver.
• Declaration of the applicant.

Need for the Document

• The movement of coffee shall be managed through the issuance of movement permits by the licensing authority.
• A person shall not move coffee or cause any coffee to be moved without an original movement permit issued by the licensing authority.
• Duplicate copies or photocopies of the original movement permit shall not be used for coffee movement.

Information which might help

Enter other information which might help.

Other uses of the Document/Certificate

Please explain what are other uses for obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Legal Notice 102 - The Crops (Coffee) (General) Regulations 2019

Others

More information which might help people.