Kenya - How to Transfer and Add learners from One Learning Institute to Another through the Kenya National Examination Council (KNEC) Competency Based Assessment (CBA) System

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Procedure

The Competency Based Assessment (CBA) Portal is an integrated electronic system to automate for managing the online delivery of assessment tools, registration of learners, and uploading of assessment outcomes\scores by schools by the Kenya National Examinations Council (KNEC). KNEC Contact Details

Apply Online

1. Registered schools should access the CBA Portal using the web address CBA Website or KNEC Portal, using any of the following recommended browsers; (Internet Explorer or Mozilla or Chrome).
2. Enter the KNEC School Code as the Username and the Password which they use during the KCPE Examination Registration name and password and then click on “Log In” to access the school portal.
   • Schools that have forgotten their username and password should contact the Sub County Director of Education (SCDE) for reset of passwords. Password Security. Keep It Secure, Safe, and Private. Sharing the username and password may seem harmless, but it can open up access to confidential data.
3. For Schools that do not have a KNEC School Code, the head teacher will liaise with their respective Curriculum Support Officer (CSO) who will contact the relevant Sub County Director of Education (SCDE) for coding of the School and onward submission of the School Code details to KNEC to facilitate its activation.
4. Upon successfully logging in, a window with a menu list of items shall open for the schools to access various functions in the system.
5. Open the Grade/ Level by clicking the “Proceed” button to perform various tasks by selecting the specific button.
6. To register learners from other schools, click on the “Add Learner from Another School (Transfer) button.
7. On the next window, enter the learner’s assessment number, to view the learner’s details and transfer, then click on the “Transfer” button, to initiate the transfer process.
   • Where the Leaner’s assessment number is unknown, use the previous school code to search and acquire the learner’s assessment number.
8. The headteacher where the learner/student is currently registered will be required to accept/decline the transfer request to complete the request.
9. The requested transfers for learners to other schools shall be viewed under the “Transfer Requests for the Specific Grade/ Level” tab located on the top right.
10. To Accept the Transfer of a learner to another school, click on the “Accept” button. Learners whose transfer has been accepted shall automatically be removed from the current school list and transferred to the other school.
11. To Decline the Transfer of a learner to another school, click on the “Decline” button, the applicant will then be prompted to select /specify the reason for the decline.
12. No fees are associated with this service and the time frame for processing the request/application is within a few minutes.
13. Users should ensure they log out of the system when they are done with the application process. This is to avoid unauthorized access to a third party(s) who may manipulate the information.

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Required Documents

• No supporting documentation is required for this service.

Office Locations & Contacts

Kenya National Examinations Council-KNEC
Head Office
Address: New Mitihani House, South C, Nairobi
Kenya
P.O. Box: 73598 00200, Nairobi, Kenya.
+254 020 3317412 / 3317413 / 3317419 / 3317427 / 3341027 3341050 / 3341071 / 3341098 / 3341113 / 2213381
Email: [email protected] / knec.ac.ke
Fax: +254-020- 2226032
Mobile No: 0720741001/0732333860
KNEC Contact Details
KNEC Website

Ministry of Education
Address: Jogoo House “B” Taifa Road, Nairobi
Kenya
P.O. Box 300400-00100 Nairobi.
Email: [email protected]
Tel: +254(0) 3318581
Ministry Contact Details
Ministry Website

Eligibility

• This process can only be initiated by an authorized school administrator (Principal/ Head of Institution) of a registered school.

Fees

• No fees are associated with this service.

Validity

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e.g. Birth Certificate Valid Forever

Documents to Use

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Sample Documents

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Processing Time

• The time frame for processing the request is within a few minutes.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is dkisplayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since January 1908.

Required Information

• User name (KNEC School Code) and password

Need for the Document

• This is the process of Transferring and Adding learners from one learning institute to another through the Kenya National Examination Council (KNEC) Competency-Based Assessment (CBA) System
• The Competency Based Assessment (CBA) Portal is an integrated electronic system to automate managing the online delivery of assessment tools, registration of learners, and uploading of assessment outcomes\scores by schools by the Kenya National Examinations Council (KNEC).

Information which might help

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Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

CBA-Age Based Regular Training-Manual

Others

More information which might help people.