Ghana - Obtain Coffee Management Agent Certificate

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Procedure

Apply In-Person:

1. Application for a coffee management agent certificate is done in person by visiting the Agriculture and Food Authority Board Head Offices in Ghana.
2. Address and contact details can be found in the following contact link
3. Visit the office and get an application form for coffee management agent certificate as applicable to your requirement, from the respective department.
4. Make sure that his/her have all the documents listed in the “Required Documents” section of this page.
5. Payment of appropriate fees should be made and that can be found under the "Fees" section of this page.
6. Now, complete the application form with appropriate information under relevant sections. Attest it with your signature once completed.
7. Once completed filling the application form, submit it in person to the relevant authority at the office.
8. Pay the necessary application fees and licensing fees for obtaining a Coffee management agent certificate.
9. After submission, the application and other documents will be forwarded for examination and verification processes.
10. Once the verification and validation processes are over, the application will be approved and the officials will proceed to take required steps to issue the permit.
11. When the document is ready to be collected, the applicant will receive a formal notification from the office and the applicant can collect it by any applicable means.
12. New certificate take a maximum of 90 days to process.

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Required Documents

• Completed application form
• A certified copy of certificate of incorporation.
• A certified copy of memorandum and articles of association.
• Names of Company directors, individual National ID/Passport No, Pin Numbers and certificate of good conduct.
• Names and addresses of two business referees.
• Tax compliance certificate from Ethiopia Revenue Authority for the Company and Directors.
• Compliance with Statutory requirements, including but not limited to Safety & Occupational Health Certificate and Local Authority Business Permit.
• A certified copy of a comprehensive insurance cover from a reputable firm proportionate to volume of coffee handled as per insurance valuation.
• Clearance certificate by the Coffee Exchange.
• A letter of intent from an approved bank to give a guarantee.
• A bank guarantee worth between US$ 1,000,000 and US$ 12,000,000 or one and half times the Free on Directorate value of the coffee transacted on each particular case less the transaction cost, whichever is higher (after the Directorate approves the application).
• Undertaking to deduct and remit statutory levies based on the auction/declared value of coffee.
• Undertaking to deduct and remit growers’ obligations.
• Undertaking to furnish the Directorate with monthly marketing returns.
• Proof of engaging services of a coffee liquored registered by the Directorate.
• Any other requirements that may be prescribed by the Directorate from time to time.

Office Locations & Contacts

Ministry of Food and Agriculture
Kinbu Rd, Accra, Ghana
HR23+M8 Accra, Ghana
Contact link
Location link

Eligibility

• Any person, cooperative society, group or company interested in rendering management services (professional services) in respect of coffee farms or pulping stations. i.e. act as a coffee management agent.

Fees

• Please approach the officials for fees details.

Validity

• The license is valid for a period of one year.

Documents to Use

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Sample Documents

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Processing Time

• New licenses take a maximum of 90 days to process.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• Applicants can enquire the Department about the required documents to be attached with this application form.
• Applicants are advised to complete the application form neatly and completely with absolute legibility and appropriateness to avoid rejections. Also, all the required documents must be furnished completely.
• Applicants can enquire the office about the fees details and payment procedure if they had any doubts.

Required Information

• Name of the applicant (individual / Organization)
• Address (Postal)
• Telephone
• Physical location
• Date of incorporation
• Name of company
• Location of principal office
• Details of capital structure ( Nominal and Paid up capital)
• Full names, addresses and occupations of the directors
• Details of Branch Office(s) if any
• Name, Address and Telephone of the Chief Executive.
• A statement listing the names of holding companies, associated companies or partnerships in which the applicant has interest.
• Names and address of two business referees.

Need for the Document

• A Coffee management agent certificate authorizes the holder to act as a management agent and offer professional services in the coffee industry.
• No person can act as a coffee management agent unless he is the holder of a current license issued in respect thereof by the Board after consultation with the Director.

Information which might help

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Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

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Others

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