Botswana - Non-Governmental Organization Change of Address Notification

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Procedure

Apply In Person

1. The notification for Change of Non-Governmental Organization Address shall be made to the Department of Civil and National Registration office, whose mandate is to register and certify societies; (non-profit making societies and non–governmental organizations) in Botswana. Department of Civil and National Registration Regional Offices Contact Details
2. The applicant shall make an application in writing in the prescribed form as determined by the Registrar, copies of these forms are available at the Department of Civil and National Registration Regional Offices.
3. The completed duly application form shall be accompanied by the supporting documentation as mentioned under the “Required Documents” section of this page, should be submitted to the Registrar's office. Any omission of the required information and documents will render the application process incomplete.
4. Upon receipt of the application, the Registrar will check for discrepancies or ineligibility in the application documents. If a discrepancy that cannot be immediately corrected exists in any of the documents, the application and all the submitted documents will be returned to the applicant and should not be re-submitted until the discrepancy has been rectified.
5. If the registrar is satisfied that all the requirements have been met for the application, he/she will register the application and issue the applicant an acknowledgment slip as proof of submission of the application, and for inquiry referencing if the need arises.
6. After the successful screening of the submitted documents, the registrar will update the society registry, and a letter confirming changes will be sent to the NGO.

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Required Documents

• Copy of the Certificate of Registration of the NGO.
• Identification document of the applicant
• Authorization letter from the NGO signed by an authorized official. (if applicable)
• Proof of change of address (Water/electricity bills/telephone bills etc.)
• Any other information may be required by the Registrar

Office Locations & Contacts

Department of Civil and National Registration
Ministry of Nationality, Immigration, and Gender Affairs
Block 8, Government Enclave, Khama Crescent
Private Bag 00240
Gaborone
Botswana
Tel. (+267)3611100/361115/3611132
Fax. (+267) 3907426
Email: [email protected]
Toll-Free Number. 0800 600 777
Ministry of Nationality, Immigration, and Gender Affairs Contact Details
Department of Civil and National Registration Regional Offices Contact Details

Botswana Council of Non-Government Organisations (BOCONGO)
Address:Plot No. 54513 Unit 5 Courtyard Village, Gaborone
Botswana
Private Bag 00418 Gaborone,
Botswana
Email : [email protected]
Tel: +267 3911319
Fax: +267 3912935
BOCONGO Website

Business hours: Monday-Friday from 8:00 am-1:00 pm and 2:00 pm -5:00 pm, closed during Public Holidays & Weekends.

Eligibility

• A Non-Governmental Organization that has changed its registered offices or postal address is eligible to apply.

Fees

• Please consult with the Department of Civil and National Registration Local/Regional Office.

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

Please explain processing time taken in obtaining the document/certificate.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&>
from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.gIn the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information

• Name of Organization
• Former and new registered offices
• Former and new postal addresses
• Contact details of the organization
• Declaration by the applicant (Signature/date of application)

Need for the Document

When any Non-Governmental Organization registered or exempted from registration changes the situation of its registered office or postal address, it should give notice of the change to the Registrar at the Department of Civil and National Registration Local/Regional Office

Information which might help

The Department of Civil and National Registration is in charge of registering and certifying Societies i.e.non-profit making societies and non–governmental organizations. These include:

• Religious Organizations
• Professional Associations
• Burial Societies
• Recreational and Sporting Clubs
• Political Parties
• Charitable Organizations
• Others

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Societies Registration

Others

More information which might help people.