Gujarat - Apply for Sand Lease License or Permit

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Procedure

• Across the states in India, the respective state government have appointed competent authorities to ensure enforcement of minerals rules and regulations at district level. The competent authorities were the local panchayat authorities / the local administration authorities / the district collector / the district mining department authority as per the state norms.

Sand Lease Through e-auction

1. The respective state mining department announces tender notice for the grant of the sand lease (minor mineral quarry) in their official website or using the print media (newspaper).
2. The applicant shall visit the following website for details about the tender announcement and also use the contact details provided in the page to get more information in person link AND the applicant shall also use the following links to reach the respective district collector office and the panchayat office to get more information link in the given page, please click on the “HoD's & Collectorates” option provided on the top right corner and choose the respective collectorate provided under “Collectorates” section to reach the respective page.
3. Please visit the respective office and consult with the designated authority about the bidding requirement. Please obtain the tender document from the authority and pay the applicable document fee.
4. Complete the tender application form. Attach all the required documents as per the “Required Documents” section of this page including the documents listed under the ‘’Documents required for participating in the auction” and enclose them in an envelope.
5. This envelope can be submitted directly at the concerned office as per the authority's advice (in 3 sets) or can be sent through registered post (in 3 sets). The submitted application is referred as a technical bid.
6. Once the tender application is submitted, the applicant will get an acknowledgement (for postal submission, an acknowledgement will be sent to the address of the applicant by post). #Please keep it safe for future reference.
7. Only those bidders who are found to be eligible, whose initial price offer is equal to or greater than the reserve price, referred to as “technically qualified bidders”, shall be considered for the second round of auction.
8. The highest initial price offer amongst the technically qualified bidders shall be the “floor price” for the second round of auction or online electronic auction.
9. The technically qualified bidders shall be ranked on the basis of the descending initial price offer submitted by them and the technically qualified bidders holding the first fifty percent of the ranks or the top five technically qualified bidders, whichever is higher, shall qualify as qualified bidders for participating in the second round of auction or electronic auction.
10. Once the timeline is fixed for the second round of auction, the qualified bidders shall submit their final price.
11. Once the department finds the suitable bidder with the highest final price, the preferred bidder will be declared to conclude the auction process.
12. The winner of the bid should furnish performance security as per the tender condition.
13. The State government shall issue a letter of intent to the preferred bidder. The preferred bidder shall be considered to be the “successful bidder” upon:
14. Compliance of all the terms & conditions of eligibility.
15. Obtaining all consents, approvals, permits, no-objections and other relevant approvals for commencement of prospecting operations.
16. Upon fulfilment of the above, the State government grants a sand lease to the successful bidder.
17. Please follow the notification and guidelines of the department.
18. Following the grant, the lease will be executed within 90 days (or the time line as appropriate) from the date of grant.
19. The lessee should strictly follow the notification and guidelines of the department.
20. The lease period for each sand lease is 5 (five) years, or as per the time period for which the lease is granted.

Apply In-Person - QUARRY PARWANA

1. Based on the announcement or as per the identification of areas for sand lease (quarry parwana), the applicant shall approach the respective office of the district collector of their respective district in whose jurisdiction the area falls as appropriate.
2. Contact link in the given page, please click on the “HoD's & Collectorates” option provided on the top right corner and choose the respective collectorate provided under “Collectorates” section to reach the respective page.
3. The individual families of Khanias, belonging to the schedule castes or the schedule Tribes, who do physical work of excavating the sand (minor mineral) themselves in the notified area shall approach the respective mamlatdar office as appropriate.
4. The applicant shall consult with the mamlatdar to get the required certificate to apply for. #Once the required certificate is obtained, the applicant shall visit the district collector office and collect the application form or write on a plain A4 sheet as advised.
5. Please use the following link for application form: link please refer to the page number 143.
6. Please complete the application form. Attach all the required documents as per the “Required Documents” section of this page and submit the application form in 3 sets along with the documents to the designated receiving authority in person.
7. Please pay the applicable application fee and other charges as applicable as per the acceptable mode (demand draft/challan) if any. Please refer to the “Fees” section of this page for more details.
8. After receiving the application, authorities will check the application and document set. If all are in place, the application will be accepted.
9. Authorities will make entries about this application in the manual record or electronically using the computer and provide a record number for reference.
10. The authority will also sign and seal one set (photo copy of the original) of the application and return it to the applicant. This signed application is also the proof for the submission of the application.
11. Please keep them safe for future reference.
12. This application will be processed as per applicable norms to issue the sand lease as per applicable norms.
13. The applicant will be informed about the sanction of lease as per applicable norms.
14. The competent authority will sanction the sand lease. The lease document will be hand delivered to the applicant or it will be delivered as per norms.
15. The lessee should strictly follow the notification and guidelines of the department.
16. The lease period for each sand lease is one year, or as per the time period for which the lease is granted.

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Required Documents

• Application form link please refer to the page number 143.
• Applicant’s Residence proof (ration card / Passport / Aadhaar card / Driving licence)
• Applicant’s Identity proof (ration card / Passport / Aadhaar card / Driving licence)
• Authorization letter if the applicant is an authorized person and his/her aadhaar card
• Affidavit showing the details of the existing leases, if any
• If the applicant already having leases, the copy of “Mineral Dues Clearance Certificate – MDCC” stating that no dues to the government
• Challan for the prescribed amount
• In case applicant is a company, an attested copy of the certificate of registration of the company
• The IT return for the last 3 years
• A copy of the village map showing the area applied for
• ”GST” certificate
• ”PAN” card
• Passport size photo as per requirement
• A self-addressed envelope with stamp affixed for the advised amount
• Aadhaar card

Documents required for participating in the auction

• Bid letter in the format specified as per the tender document
• Bid security in form of a bank guarantee for an amount mentioned in tender document as per requirement
• In case of bidder being a company, a power of attorney (notarized) in the format specified in the tender document authorizing the signatory
• An affidavit (notarized) in the format specified in the tender document as per requirement
• In case of bidder being a company, duly certified copy of the corporate authorization (notarized), such as board resolution to participate in the tender process and submit a bid
• Notarized copy of PAN card of company and PAN card of authorized signatory
• No dues certificate, which shall not be older than 6 months, from the respective mining engineer / AME
• Memorandum of articles & certificate of incorporation if the bidder is a company & partnership deed & firm registration certificate if bidder is a firm
• The copy of GST receipt paid by bidder on purchase of tender doc

Note: Apart from the above documents, the authorities may ask for additional information or documents. Please provide them for processing.

Office Locations & Contacts

Revenue Department,
Block no-11, New Sachivalay,
Gandhinagar
Gujarat (India)
Office landline: +91 79 23251501 / +91 79 23251507
Fax: +91 79 23251591 / +91 79 23251508
Contact Link.

Department of Geology and Mining,
Block 15, Dr.Jivraj Mehta Bhavan,
Sector - 10, Gandhinagar - 382010.
Phone: 079 23254151
Email-ID: [email protected]
Contact link

Ministry of Mines & Controller General (I/c),
Nagpur - 440 001 (India).
Phone: + 91 712 2560041
Email: [email protected]
Contact link1

Please use the contact details from the following “Zonal office” page as appropriate for your area link

Please use the contact details from the following “Regional Offices” page as appropriate for your area link

Eligibility

• Applicant should be a citizen of India.
• Those who are 18 years and above are eligible to apply.
• A firm (registered under government of India).
• The area marked for sand winning should have the clearance from the forest department or public work department or geology department as per the land jurisdiction.
• The Individual families of Khanias, belonging to the Schedule Castes or the Schedule Tribes, who do physical work of excavating the minor mineral themselves in the notified area are eligible to apply for quarry parwana.

Fees

• The fees and charges vary across the States in India. Please pay the application fee, processing fee and other charges, as prescribed by the authorities at the time of application.
• The tender notice or the lease announcement from the department will have the fee or payment related information.
• Please use the following link for quarry parwana fee detail: link please refer to the page number 37.

Validity

• The lease period for each sand lease is 5 (five) years, or as per the time period for which the lease is granted.
• The tender notice or the lease announcement from the department will have the details about the period for which the lease is announced.

Documents to Use

• Please use the following link for application form: link please refer to the page number 143.

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The whole process shall be completed within sixty to ninety days from the date of receipt of the application or as per the advised time period.
• The tender announcement will carry information about the timeline.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• If the proposed mining area lies within a distance of 45 meters (or as per the distance mentioned) from the railway line, previous written permission of the railway administration is required.
• The state government’s enforcement wing officials shall have the power to file a complaint in case of pilferage, illegal mining, illegal transportation, misuse of sand, violation of environmental regulations and other such illegal and irregular activities.
• No extraction of minerals shall be made from any public place or 50 meter from such public places.
• To prevent illegal extraction and transportation of minerals, the respective state department have laid down strict provisions.
• No mining lease shall be granted by the state government unless it is satisfied that, there is a mining plan duly approved by the central government or by the state government, in respect of such category of mines as may be specified by the central government, for the development of mineral deposits in the area concerned.
• Incomplete application will be rejected.
• Avoid spelling mistakes while filling the application form.
• At any stage, if the document submitted by the applicant is found to be false, then the licence/lease issued shall be liable to be cancelled.

Required Information

• Name of the applicant
• Complete address of the applicant
• Particulars of remittance of application fee, including date of demand draft
• Minor mineral detail
• Purpose for which the mineral is required
• Period for which the permission is required
• Quantity of mineral required
• Total extent of area applied for
• Details of area for which the permit required (district, taluk, village, survey number etc.)
• Name of State /UT
• Date of the application
• Signature
• Mobile number
• Email ID
• Aadhaar number

Need for the Document

• The “Sand Mining Lease" or sand licence means a lease granted by the respective State Government (through the governing body) for the purpose of undertaking river sand mining (winning river sand).
• The main objective of the sand lease is to ensure that sand mining is done in a scientific, environmentally sustainable and socially responsible manner. Thus, the damage to the riverine ecology, groundwater depletion and flooding can be prevented.
• The sand lease is aimed at addressing the issue of indiscriminate mining of sand, black-marketing, artificial supply shortage through hoarding and to ensure compliance with environmental regulation and affordable pricing for the end consumers.
• No person shall undertake any mining operations in any area, except under and in accordance with the terms and conditions of a mining lease, granted as per the act and the rules made thereunder.

Information which might help

• The contractor working for the Railway Administration may be allowed to remove sand from the beds of rivers in place where it is used for railway purpose with the respective district collector’s clearance.
• The area under sand licence/permit shall be inspected by any officer authorized by the State Government and the Director of Geology and Mining or the District Collector or the District Forest Officer, as the case may be.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Please use the following link for additional information link

Others

More information which might help people.