South Africa - Apply for Retail License

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Procedure

Apply In-Person:

1. To Apply for Retail License, the applicant must go to the Department of Mineral Resources and Energy (DMRE) office in South Africa. Contact Link
2. The application form must be obtained from the authorities at the DMRE office, or else it can also be downloaded from the official website linked here. Application Form Link
3. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
4. The application form must be filled with all the necessary details, and along with the required documents it must be submitted to the officials at the DMRE office.
5. The DMRE will send a stipulating letter to publish the application notice in the newspapers.
6. Then the applicant needs to publish a notice of the application in 4 newspapers at South Africa, and proof must be submitted to the DMRE officials.
7. After that the application will be verified by the DMRE officials for the eligibility requirements.
8. If the details and the documents submitted by the applicant is valid and legitimate, and then the Retail License application will be approved by the DMRE officials.
9. After the approval, the applicant will be issued with the license card.
10. After getting the Retail License, the applicant needs to submit information about the business annually using the Retail licence annual information submission form linked here. Additional Information Form Link
11. The complete fee details to get the retail license in given below in the “Fees” section of this page.
12. The processing time to get the retail license is maximum 90 days from the date of submitting the proof of newspaper publication notice to the DMRE officials.

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Required Documents

• Application Form Link
• A motivation for the retailing activity.
• A certified copy of the applicant’s identity document, if the applicant is a natural person, and in the case of a non- South African citizen, permanent residence permit or employment permit and proof of residence in South Africa, or proof of domicile in South Africa, as the case may be. (OR) A certified copy of the business entity's registration documents, if the applicant is a corporate entity or a trust.
• In the case of an application made by a natural person claiming to be a historically disadvantaged South African, a declaration by that person to that effect.
• The net present value calculation including the result of the net present value calculation, and all data and assumptions used in the calculation of the net present value.
• A declaration by the applicant stating that the applicant is not owned in any way by a licensed wholesaler.
• In the case of an application made by a juristic person, a declaration on the extent of ownership of the business by historically disadvantaged South Africans as defined in the Charter.
• In the case of a retail business owned by a licensed wholesaler for training purposes, declaration by the licensed wholesaler stating that the licensed retailing activity will be used for training purposes.
• If necessary, the original or certified copy of a declaration by the applicant giving reasons why any attachment required is not provided.
• Business Information Form. Additional Information Form Link
• Temporary License Application Form Link

Office Locations & Contacts

DEPARTMENT OF MINERAL RESOURCES AND ENERGY (DMRE)
Head Office
Address: Trevenna Campus, Building 2C,
C/o Meintjes & Francis Baard Street.
Phone: (012) 444 - 3000
Enquiries related to prospecting or mining rights - [email protected]
General enquiries - [email protected]
Postal address - Department of Mineral Resources, Private Bag X59, ARCADIA 0007.
Address and Contacts Link
Location Link
Regional offices of DMRE Location and Contacts Link

If calling from outside South Africa

• The country code is +27.
  
• The area code for Pretoria is 12. (E.g., + 27 12 444 3000)
  

Eligibility

• Any person, a natural person, a trust or a juristic person, who is in possession of a Heritage Object and holds a permit to deal in and do anything is eligible to apply for the dealer application.

Fees

• Site License Application Fee - R1 000.
• Retails License Application Fee - R500.
• Retail License Annual Information Fee - R500.

Validity

• The Retail License is valid until the license holder operates the business.

Documents to Use

• Application Form Link
• Additional Information Form Link
• Temporary License Application Form Link

Sample Documents

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Processing Time

• The processing time to get the retail license is maximum 90 days from the date of submitting the proof of newspaper publication notice to the DMRE officials.

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Instructions

• A retailer is allowed to purchase petroleum products from a licensed manufacture or wholesaler only.

Required Information

APPLICATION FOR SITE OR RETAIL LICENCE
SECTION 1: APPLICANT’S DETAILS (COMPLETE FOR SITE AND RETAIL LICENCE APPLICATIONS)

• REGISTERED NAME IN FULL
• TRADE NAME IN FULL
• POSTAL ADDRESS OF REGISTERED OFFICE
• POSTAL CODE
• PHYSICAL ADDRESS OF REGISTERED OFFICE
• POSTAL CODE
• BUSINESS TEL NO. (INCLUDE CODE)
• MOBILE PHONE NUMBER
• FAX NO. (INCLUDE CODE)
• E-MAIL ADDRESS
• ENTER DETAILS OF CONTACT MEMBER OF ENTITY (FOR SITE LICENCE APPLICATION ENTER APPLICANT’S DETAILS)
• TITLE
• FAMILY NAME
• FIRST NAME
• IDENTITY NO.

SECTION 2: APPLICANT’S BUSINESS DETAILS (COMPLETE FOR SITE AND RETAIL LICENCE APPLICATION IF NECESSARY)

• LIMITED LIABILITY COMPANY
• CLOSE CORPORATION
• SOLE TRADER
• INDIVIDUAL
• PARTNERSHIP
• BODY CORPORATE
• TRUST
• OTHER, IF OTHER (SPECIFY)
• REGISTRATION NUMBER
• TAX NUMBER
• INDICATE OWNERSHIP BY HISTORICALLY DISADVANTAGED SOUTH AFRICANS (HDSA’s) IN PERCENTAGE

SECTION 3: COMPLETE FOR SITE LICENCE APPLICATION ONLY

• ERF OR STAND OR LOT NUMBER AND TITLE OF PROPERTY AS IT APPEARS ON THE TITLE DEED OF THE PROPERTY
• PHYSICAL ADDRESS (where retailing operations are/will be carried out)
• STREET NAME1
• STREET NAME2
• STREET No.
• SUBURB
• TOWN/CITY
• POSTAL CODE
• MUNICIPAL
• AREA/
• AUTHORITY
• INDICATE PROVINCE WHERE THE RETAIL OPERATIONS ARE/WILL BE CARRIED OUT
• EASTERN CAPE
• FREE STATE
• GAUTENG
• KWAZULU-NATAL
• LIMPOPO
• MPUMALANGA
• NORTHERN CAPE
• NORTH WEST
• WESTERN CAPE
• GLOBAL POSITIONING SYSTEM (GPS) COORDINATES OF PROPERTY WHERE RETAIL OPERATIONS
• ARE/WILL BE CARRIED OUT
• LATITUDE: degrees, minutes, seconds
• LONGITUDE: degrees, minutes, seconds

SECTION 4: COMPLETE FOR A RETAIL LICENCE APPLICATION ONLY

• TRADE NAME/ PROPOSEDTRADE NAME
• NAME OF FUEL SUPPLIER (wholesaler / refiner)
• OIL COMPANY BRAND DISPLAYED/TO BE DISPLAYED ON SITE
• INDICATE TYPE OF RELATIONSHIP BETWEEN SITE OWNER AND RETAILER (DEALER) (Select one of the following)
• RETAILER OWNED; RETAILER OPERATED
• 3-rd PARTY OWNED, OIL COMPANY LEASED, RETAILER OPERATED
• OIL COMPANY OWNED, RETAILER OPERATED OIL COMPANY TRAINING SITE (Include wholesale licence number if issued)
• OTHER, IF OTHER (SPECIFY)
• SITE LICENCE NO. (IF ISSUED)
• VOLUMES (LITRES) SOLD IN LAST CALENDAR YEAR, (For retailing operations that existed before the 31 March 2006)
• PETROL
• DIESEL
• ILLUMINATING
• PARAFFIN
• ENTER PROJECTED VOLUMES (FOR NEW RETAILING OPERATION AS INDICATED IN THE NPV SUBMITTED)
• PETROL
• DIESEL
• ILLUMINATING
• PARAFFIN

DECLARATION

• Full name
• signature
• Signature of commissioner of oaths
• Name
• Address
• Capacity

RETAIL DECLARATION

• Retailing Operations
• Full name
• ID no
• Signature of commissioner of oaths
• Designation and Area
• Full Names
• Street Address

Need for the Document

• A retail license is a necessary document for an individual to buy or sell petroleum products to members of the public in South Africa.

Information which might help

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Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
E.g., Birth Certificate can be used as proof of identity.

External Links

External Link

Others

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