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South Africa - Apply for Exchange Visa

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ProcedureEdit

Apply In-Person:

  1. To Apply for Exchange Visa, the applicant must visit the South African Embassy or Consulate in the country that they are residing currently. List of SA embassies
  2. The application form can be downloaded from the official VFS global website linked here. Application Form Link
  3. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
  4. The application form must be filed with necessary details.
  5. Later, the application form and all the necessary documents should be submitted to the officials at the South African embassy.
  6. The application approval is entirely based on the visa officer decision.
  7. If the visa officer is satisfied with the details provided and the supporting documents submitted by the applicant, then the exchange visa will be approved, and the decision will be conveyed to the applicant.
  8. The application fee varies for different country. Therefore, the application fee details will be intimated to the applicant while applying.
  9. The processing time to get the exchange visa takes a maximum of 3 to 4 weeks.



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Required DocumentsEdit

  • Application Form Link
  • A passport that is valid for no less than 30 days after the expiry of the intended visit.
  • Proof of financial means to cover the duration of the stay.
    • Bank statements, or Travellers’ cheques.
  • Undertakings by the host in the SA.
  • Proof of medical cover.
  • A cash deposit equivalent to the value of a return ticket.
  • Medical report.
  • Radiology report.
  • Police clearance certificate.
  • A letter from the Department of Education or a public higher educational institution in the South Africa, confirming that it is responsible for organizing/administering the programme, outlining the activities and duration thereof, as well as confirming that it will take full responsibility for the student whilst he/she is in the country.
  • A letter from an organ of the foreign state, confirming the particulars of the student, including confirmation of the student’s registration with a tertiary educational institution abroad, as well as the date on which study will commence.
  • A letter from the organ of state confirming the status/existence of the exchange programme.
  • A letter from the educational institution abroad confirming your enrolment or a letter from the foreign state organ confirming your participation in the programme and their awareness of the exchange programme.
  • Annual reports from the sponsoring body, outlining progress of the programme. In the absence of a sponsoring body, the educational institution or organ of state must submit the reports.
  • A report from a South African organ of state or learning institution prescribed in regulation
  • A vaccination certificate, if required by law.
  • A yellow fever vaccination certificate if that person travelled or intends travelling from or transiting through a yellow fever endemic area.
  • Proof of payment of the applicable fee.



Office Locations & ContactsEdit

MINISTRY OF HOME AFFAIRS
Physical Address: 909 Arcadia St, Arcadia, Pretoria, 0007, South Africa.
Contact No: +27123954300 / 012 406 2500/ 0800 601 190
Email ID: [email protected]
Address and Contacts Link
Location Link
List of SA embassies Link

EligibilityEdit

  • Any foreign applicants who are not older than 25 years of age and wishes to participate in any of the cultural, economic, or social exchange programmes administered by an organ of the State or a public higher educational institution in South Africa is eligible to apply for the exchange visa in the South African embassy.



FeesEdit

  • The application fee varies for different country. Therefore, the application fee details will be intimated to the applicant while applying.



ValidityEdit

  • The exchange visa is generally valid for a maximum period of 12 months.
  • Also, the exchange visa cannot be renewed or extended for any reasons.



Documents to UseEdit



Sample DocumentsEdit

Please attach sample completed documents that would help other people.



Processing TimeEdit

  • The processing time to get the exchange visa takes a maximum of 3 to 4 weeks.



Related VideosEdit

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.



InstructionsEdit

Please provide other instructions related to the certificate/documents.
e.g., The state office holds birth records since January 1908.


Required InformationEdit

APPLICATION FOR TEMPORARY VISA
CATEGORY OF PERMIT BEING APPLIED FOR

  • Select “Exchange Visa”


PERSONAL DETAILS

  • Title: Mr/Ms/Other (specify)
  • Surname/Family name
  • Given names
  • Maiden name
  • Stage name
  • Previous/alternative name(s)/aliases, including details
  • Date of birth: Year/Month/Day
  • Place of birth: Town/City
  • Country
  • Marital status: Never married/Separated/ Legally recognised spousal relationship/Married/Widowed/Divorced/Customary union.
  • If separated state: Whether divorce proceedings have been instituted and when final decree is expected
  • If divorced, provide
    • Date of divorce
  • If part to a spousal relationship with a citizen or permanent resident, a certified copy of the marriage certificate or a spousal affidavit must be attached.


CITIZENSHIP DETAILS

  • Present country of citizenship
  • If acquired other than by birth, date, and conditions under which acquired - If so, of which country, plus details.
  • Do you hold any other citizenship? Yes/No


PASSPORT DETAILS

  • Passport Number
  • Country of issue
  • Date of issue
  • Expiry date
  • If you have any other document required by your government, provide details
    • Type of document
    • Number
    • Expiry date


ADDRESSES

  • Residential address
  • Postal code
  • Postal address
  • Postal code
  • Country of usual residence if other than country of origin or above address
  • Telephone No - Work: (incl. area code)
  • Home - (incl. area code)
  • Mobile Number
  • Email Address
  • Other addresses where you have lived during the last ten years other than your current address
  • Address
  • Period
  • Community
  • Do you hold the right of re-entry into your country of origin and/or country of residence?
    • If this differs? Yes/No
  • If no, specify period and present status
  • Have you ever applied for asylum or refugee status in SA or any other country?
    • If this differs? Yes/No
  • Contact Person – Relationship – Friend/Business Associate/Relative/Other
  • Name and Address
  • Telephone No - Work: (incl. area code)
  • Home - (incl. area code)
  • Details regarding relatives and/or friends in the Republic, if any:
    • Name
    • Address
    • Relationship
    • Identity No


INTENTIONS/PROPOSED DURATION OF STAY IN THE REPUBLIC

  • Proposed date and place of departure for the Republic
  • Anticipated date and place of arrival in the Republic
  • Travelling by: Air/Road/Rail/Sea/Carrier
  • What is your intended duration of stay in the Republic?
  • Days/weeks/months/Years
  • Intended date of departure
  • Outline your proposed activities whilst in the Republic


MAINTENANCE/DEPORTATION

  • Available funds (foreign currency)
  • Type.
  • Amount
  • South African Rand equivalent: (attach bank statement as proof of funds held).
  • Valid return or onward ticket no/Expiry date
  • Other


PARTICULARS OF ANY FAMILY/DEPENDANTS ACCOMPANYING YOU

  • Full names
  • Date of birth
  • Relationship
  • Passport No
  • Expiry date
  • Nationality
  • Occupation
  • If your spouse and/or other dependants are not accompanying you, do they intend to enter the country at a later stage?
  • Yes – On date
  • No – Details/Reason
  • Have you ever been refused entry into or deported from the Republic?
    • If so, please provide details


SECURITY/HEALTH QUESTIONNAIRE

ANY ADDITIONAL INFORMATION YOU WISH TO BRING TO THE DEPARTMENT'S ATTENTION

DECLARATION BY APPLICANT

  • Signature of the applicant
  • Date



Need for the DocumentEdit

  • In order to attend a short-term programme in South Africa conducted by the state or higher educational institution, the applicant needs the exchange visa to enter the South Africa for a period of not exceeding 12 months.



Information which might helpEdit

Enter other information which might help.


Other uses of the Document/CertificateEdit

Please explain what are other uses of obtaining this document/certificate.
e.g., Birth Certificate can be used as proof of identity.


External LinksEdit



OthersEdit

More information which might help people.



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