Kenya - Renew Tea Management Agent Registration

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Procedure

Applicants are advised to apply one month before the expiry date of the current license.
Apply Online

1. To renew your registration as a Tea Management Agent in Kenya, one has to make a formal online application with the Tea Directorate of the Agriculture and Food Authority (AFA).
2. This can be done by visiting the Agriculture and Food Authorities’ Website and clicking on the "Dealers" option under the "Portal" option in the menu.
3. This will direct you to the next page where you are to click on the Tea Portal link, this will lead toy to the next page where you can start to make your application. .
4. Login in if you already have an account with the Tea Directorate of the Agriculture and Food Authority (AFA).
5. If you don’t have an account, click on the ”Click here to register” link so as to begin your online registration and renewal process.
6. On the next page you are supposed to select the year you wish to register for and select the category you wish to apply for using the dropdown menu. Choose the financial year you wish to apply for and in the “Select category you wish to register for” select “Management Agent Renewal”.
7. By selecting the “Management Agent Renewal” a checklist of documents for the renewal as a Tea Management Agent will pop up. The checklist of information that will be required to complete your application. You should proceed when you have all the information ready.
8. A list of required documents is also mentioned in the “Required Document” section of this page.
9. Details of the fee payable area also displayed. The fee is payable only after the registration has been vetted and approved. Please do not apply a payment until you are requested to do so.
10. Click on “proceed” to go to the next page.
11. On the next page fill in the required information for renewal as a Tea Management Agent. This includes the applicant details and Organization details.
12. After filling the information click on “Save applicant’s details”. This will prompt an email to be sent to your email address.
13. Log-in to your email address to verify your account (if you don’t have an account). After verifying your account, upload the required documents.
14. After you have uploaded the documents you will receive a message informing you that your renewal application is under review and you will be contacted once the application is approved.
15. Once your renewal application is approved you will receive communication in your email address and your AFA Tea Directorate e-Portal informing you on the progress and payment details.
16. Proceed to make the payment for renewal. The amount of fees to be paid can be found under the "Fees" section of this page, the amount will also be sent to your email address and your AFA Tea Directorate e-Portal
17. Submit your proof of payment in your AFA Tea Directorate e-Portal account by logging into your account and uploading the proof of payment receipt.
18. Once the proof of payment is verified a copy of the registration certificate will be sent to your AFA Tea Directorate e-Portal account which you can print or retrieve anytime.

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Required Documents

1. Audit Certificate on Financial Statement from Registered External Auditors (Previous Year Statement) (PDF Documents to be uploaded)
2. CEO employment contract with at least 5 years at senior management level
3. Certificate of Company Incorporation (Valid Copy to be attached) (PDF Documents to be uploaded)
4. Copy of the Management Agreement between the Management Agent and the Factory Company (Attach) (PDF Documents to be uploaded)
5. Indemnity of 0.5% of principals annual business turnover from a reputable institution (PDF Documents to be uploaded)
6. Names and the Particulars of Directors (Valid/ stamped details to be attached).
7. Top Management profiles indicating educational and professional qualifications necessary to carry out tea management agent business

Office Locations & Contacts

Tea Directorate - Head Office
Agriculture and Food Authority
Tea House; Naivasha Road, off Ngong Road
P.O Box 37962 - 00100, Nairobi
Cell Phone: +254-722200556/734600944
Wireless: +254 - 020 - 2536869/2536886
E-Mail: [email protected]
Tea Directorate Contacts
Website

Tea Board of Kenya - West - Rift Region
Ndege Chai Plaza
Moble Phone: 0702188466
Email: [email protected]

Agriculture and Food Authority (AFA) - Head Office
Address: Tea House; Naivasha Road, off Ngong Road
P.O Box 37962 - 00100, Nairobi
Cell Phone: +254-722200556/734600944
Wireless: +254 - 020 - 2536869/2536886
E-Mail: [email protected]
Agriculture and Food Authority (AFA) website

Agriculture and Food Authority – Integrated Management Information System (AFA IMIS): Link

Eligibility

• Any person/company with a valid management agent license.

Fees

• Registration fee Ksh 25,000
• The fee is payable only after the registration has been vetted and approved. Please do not apply a payment until you are requested to do so.

Validity

• The license is valid for a period of one year.

Documents to Use

• Applications are done online through the AFA Tea Directorate e-Portal

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• 30 days

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information

1. Applicant details (Name of the applicant, Email address ,TAX PIN number , Mobile number)
2. Organization details (Organization Name , Email , Mobile number, Physical address , Postal Address .TAX PIN number , Certificate of Incorporation ,Division , Nature of business , Services provided )

Need for the Document

• The renewal of this registration allows an institution to engage as a tea management agent in Kenya. One cannot operate as a Tea Management Agent in Kenya unless they are registered by the Tea Directorate of the Agriculture and Food Authority (AFA)
• A Tea Management Agent is any person, co-operative society, marketing board or company established under any written law, that is appointed through a specific management contract or agreement by another person or company to perform or offer professional services in specific functions of production, processing or marketing of tea but does not include a buyer, broker or packer of tea.

Information which might help

• Before granting any registration, the Board checks;
• that the applicant is not a director of a company having a direct commercial relationship with the tea factory that they intend to offer management services to;
• that the applicant has the necessary management capacity to carry on tea manufacturing business for which the license is required;
• that the applicant has the necessary educational, professional qualifications and management capacity to carry on the business of tea management agent and that at least one (1) director and one (1) employee who is the Chief Executive Officer of the applicant company has at least five (5) years of proven experience at senior management level; and
• Where the applicant intends to offer agency services including marketing and payment to growers, the applicant shall provide evidence of security or indemnity of 0.5% of annual business turnover or equivalent Bank guarantee or bond from a recognized institution.
• A firm applying for registration/ renewal as a management agent shall attach a letter of support from the respective producers stating that they are satisfied that the applicant has sufficient capacity to offer the services being applied for.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• CROPS ACT NO. 16 of 2013
• Service Charter

Others

About Tea Directorate

• The Tea Directorate was formed following the repeal of the Tea (Amendment) Act, 2011 , following the commencement of the Crops Act, 2013 on 1st August 2014.

Mandate of the Tea Directorate

1. License tea manufacturing factories;
2. Register buyers, Warehousemen,
3. Manufacturers and any other person dealing in tea;
4. Promote Kenya tea in both the local and the international markets.