Kenya - Renew Pyrethrum Processor License

ProcedureEdit

Apply In Person

The license of a Pyrethrum Processor shall be renewable annual and only applicable for the area inspected to the AFA Pyrethrum Directorate at the County government office, at least thirty (30) days before the expiration of the current registration license. AFA Pyrethrum Directorate Office Location & Contact Details
The application shall be made in writing using a prescribed form; Application for Pyrethrum Processor Form MPICD/1n, obtainable at the Pyrethrum Directorate at the County government office.
Upon obtaining the application form, the applicant should legibly complete the forms, attach the relevant supporting documentation as listed under the “Required Documents” section of this page. The complete file should be submitted to the AFA Pyrethrum Directorate County government office.
In addition to the required documents, the Directorate will require the applicant to submit the Quarterly Returns, using Pyrethrum Processor Quarterly Returns Form- MPICD/1s, also obtainable at either office, not later than the tenth day of the first month after the end of that quarter.
Upon submission of the application, the receiving officer will check for discrepancies or ineligibility in the application documents. If a discrepancy that cannot be immediately corrected exists in any of the documents, the application and all the submitted documents will be returned to the applicant and should not be re-submitted until the discrepancy has been rectified corrected.
Where all the required information and documents have been submitted for processing, applicants will receive an acknowledgment receipt as proof of submission of the application and for future inquiry.
This is followed by an assessment of the submitted documentation and information, by the Board. A person shall not be issued with a renewed pyrethrum processor license unless the board—
- Is satisfied that the applicant has complied with all the regulations or the conditions set out in the license of registration; or;
- Has not committed any offense under the pyrethrum Act/ Regulations or any other written law in respect of the activity for which they have been registered.
Upon a successful renewal approval, the pyrethrum processor license is drawn up, the applicant is notified of the decision and the applicant will be required to pay a renewal registration fee of Ksh.100, 000.00 to the board and submit the receipt as proof of payment to the country office for verification.
Once the renewal licensing processing is done the renewed pyrethrum processor license is posted to field offices for collection by the applicant.

Apply Online Step 1: Register on the AFA IMIS portal (for new applicants)

Applicant should browser the AFA Integrated Management Information System
On the Home page, hover the mouse cursor over the “REGISTER NOW” tab and click on it.
This will facilitate the online registration of AFA IMIS stakeholder system users and organization details, page to open.
Populate all the available fields accurately, upload the requested documents, before clicking on the “Submit Application” tab. Upon successful submission, the applicant will receive a Registration submission notification on their device.
Upon receipt of the registration request, the Agriculture and Food Authority Registration office will start the vetting process to ensure that the applicant is a legitimate company. After approval, the IMIS system will forward an email with the credentials that will be sent to the user's registered email address to facilitate access to the portal.
Once login the applicant will be prompted to change their password.

Step 2: Apply for the Renew pyrethrum processor license.

Once logged in the portal, hover the mouse cursor over the “AFA Main Menu” option, on the expanded menu, select the “pyrethrum Directorate” option, then select the “License Renewals” option and then finally select the “Pyrethrum Processor license Renewal” option.
This will facilitate the online license application form to open, Populate all the available fields accurately, provided all required information relevant to the application, upload all the supporting documentation and then check the Accept Terms and Conditions of Use thereafter before clicking on the “Forward for Approval” tab.

Step 3: File Processor Quarterly Returns:

The applicant (processor) will be required to file their returns, not later than the tenth day of the first month after the end of that quarter.
Returns can be filed online via the AFA Integrated Management Information System
Once logged in the portal, hover the mouse cursor over the “AFA Main Menu” option, on the expanded menu, select the “pyrethrum Directorate” option, then select the “ Returns” option then select the “Pyrethrum Processor Quarterly Returns”
Populate all the available fields accurately, upload the requested documents, before clicking on the “Document Submission” tab. Upon successful submission, the applicant will receive a Registration submission notification on their device.

Step 3: Payment for the license fee and obtain the license

The applicant is required to make payment for the renewal license fee of Ksh.100, 000.00 by login into the AFA IMIS Portal, hovering the mouse cursor over the “License Payments and Appeal” option, to complete the payment online or by direct bank deposit. For more information refer to the “Fees” section of this page.
Upon making payment, the applicant is required to share the proof of payment (payment details) with the Directorate, applicant will then receive a payment confirmation notification.

Step 4: Issue of the pyrethrum processor license

After a successful documentation evaluation phase and upon receiving proof of payment, a notification will be sent on IMIS and the license is made available on the system for download.
Applicants should log in to their AFA IMIS account to access the license.

NOTE:

All renewal applications will be subjected to an integrity vetting process and any false information provided by the applicants or other integrity issues will lead to prosecution and cancellation of the license.
A person who is aggrieved by the decision of the Authority in respect of a grant, refusal, renewal, or variation of a license may appeal to the Cabinet Secretary within 30 days from the date on which the applicant received notice of the decision.

Required DocumentsEdit

Copy of current pyrethrum processor license.
Identification Cards/ Passport Number of the applicant
Processor quarterly returns
Processor’s Certificate of registration by the Authority.
Certificate of registration.
Copies of national identification or passports for the Directors
Valid tax compliance certificate
Premise inspection license by PCPB
Any other requirements that may be prescribed by the Authority from time to time

Office Locations & ContactsEdit

Pyrethrum & Other Industrial Crops Directorate - Head Office
P.O. Box 37962-00100, NAIROBI
Telephone: 0722200556/0734600994
Customer Care Desk:
Wireless: 0202536869 Pyrethrum & Other Industrial Crops Directorate Contacts
Website

Agriculture and Food Authority - Head Office
Tea House; Naivasha Road, off Ngong Road
P.O Box 37962 - 00100, Nairobi
Cell Phone: +254-722200556/734600944
Wireless: +254 - 020 - 2536869/2536886
E-Mail: [email protected]
Website: AFA

Agriculture and Food Authority – Integrated Management Information System (AFA IMIS): Link

EligibilityEdit

Any person, cooperative society, group, or company with a valid/expired pyrethrum processor license can apply for the renewed pyrethrum processor license.

FeesEdit

The following fees are applicable;

Late Application penalty fees of Ksh.1,000 (Non-refundable)
Registration certificate/License fees Kshs.100,000.00 (paid annually)

Payment methods: mobile money platforms

For payments made via MPESA.
Log in to the System.
Go to the 'License Payment & Appeal' menu.
Open the 'License Payment' window.
Click Pay Now.
You will receive an MPESA prompt via the phone number provided during registration.

For payments made via the bank, through direct deposit/RTGS/Cheques, applicants will be required to upload the reference document on the System.

ValidityEdit

The license is valid for one (01) year unless suspended, revoked, or cancelled by the Authority.
The registration certificate/license expires on the 30th June of every year and should be renewed, not later than thirty (30) days of the current certificate/license. Late application shall attract a penalty fee.

Documents to UseEdit

Please attach documents that can be used by people. e.g. links

Sample DocumentsEdit

Please attach sample completed documents that would help other people.

Processing TimeEdit

The time frame accumulative for processing the application is usually thirty (30) days.

InstructionsEdit

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since January 1908.

Required InformationEdit

Name of the applicant (individual / Organization)
Contact Details (Address (Postal/email)/ Telephone)
current/expired pyrethrum processor license details
Physical location
Date of incorporation
Name of company
Location of the principal office
Details of capital structure ( Nominal and Paid-up capital)
Full names, addresses, and occupations of the directors
Details of Branch Office(s) if any
Name, Address, and Telephone of the Chief Executive.
A statement listing the names of holding companies, associated companies, or partnerships in which the applicant has an interest.
Names and addresses of two business referees.
Annual returns details
Declaration by the applicant

Need for the DocumentEdit

A Pyrethrum Processor Registration Certificate authorizes the holder to conduct the business as a pyrethrum processor in Kenya.
No person can act as a pyrethrum processor unless he is the holder of a current registration certificate issued in respect thereof by the Board after consultation with the Director. Therefore processors needs to renew their licenses to continue with operations

Information which might helpEdit

A registered processor shall notify the Authority of all changes in its ownership and shareholding.
In appointing principal officers and directors, registered processors shall satisfy themselves that eligible persons shall be suitable to serve as provided for in these Regulations.
Every Registered Processor shall notify the Authority of the appointment of a principal officer or a director within thirty days of the making of such appointment.
Where the Authority is not satisfied that the person so appointed is fit and proper to serve as such principal officer or director, it shall notify the processor who shall be required to replace such appointee.
A registration certificate shall not be transferable.
The Authority in consultation with the County Government may revoke the registration if it is proved that-
The applicant made material misrepresentation or false declaration in the application;
The document was otherwise obtained by corruption or fraud; or
A condition of the registration has, in the opinion of the Authority, been breached.
A registered processor whose implementation plan lapses by one year without reasonable cause shall be deregistered.
Any person who contravenes the provisions of this regulation commits an offence and upon conviction is liable to the penalty prescribed under section 37 of the Crops Act.

External LinksEdit

Kenya-Pyrethrum Regulation 2019

OthersEdit

More information which might help people.