Kenya - Obtain Sugar Mill Operating License

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Procedure

Apply In Person

1. A person that is registered as a sugar mill or a jaggery mill must obtain a Mill Operating License from the AFA Sugar Directorate, which is under the Agriculture and Food Authority (AFA) to be able to commence operation. Use this link to view contact details Agriculture and Food Authority (AFA) website
2. Those eligible to apply to collect or download the Application for Licence for a Sugar Mill Form, obtainable at AFA Sugar Directorate office or download it via the AFA Website AFA Sugar Directorate Application Forms
3. Upon obtaining the application form, the applicant should legibly complete the forms, attach all the supporting documentation as listed under the “Required Documents” section of this page and submit the complete application file to the AFA Sugar Directorate office for processing and consideration. Any omission of the required information or documents will render the application process incomplete.
4. Upon submission of the application, the registering officer will check for discrepancies or ineligibility in the application documents. If a discrepancy that cannot be immediately corrected exists in any of the documents, the application and all the submitted documents will be returned to the applicant and should not be re-submitted until the discrepancy has been rectified corrected.
5. The Director-General - AFA office may request additional information relevant to the application. In such a case, the information must be submitted within the stipulated time from the date of notification. Where the applicant fails to submit the required information, the application shall be rejected.
6. After the document evaluation phase has been completed satisfactorily, the Director shall not issue a license unless-
   • It is of the opinion that the applicant is a fit and proper person to hold such a license.
   • It is satisfied that the applicant has sufficient knowledge, experience, and capacity to enable him to conduct business or that he has, amongst his staff, a person with such knowledge and experience.
7. If approved the Director office shall prepare the license that shall be valid for a period of one (01) year, which indicates the approval scope and limitations. Every license issued shall specify the premises upon which the milling of sugar may be carried on.
8. Before the license is issued, the applicant will be required to make payment for the license fee Ksh. 100,000.00 for white sugar mill and Ksh 10,000.00 for Jaggery mill. All payments should be made as per the Authority's preferable payment mode.

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Required Documents

• Duly complete and signed Application for Licence for a Sugar Mill Form, download the form via this AFA Sugar Directorate Application Forms
• Copy of memorandum and articles of association for the Company/ co-operative society/ partnerships/private firm.
• The type of technology employed in manufacturing the products specified shall be adequately illustrated by flow diagrams of the process; list of major equipment.
• A brief description of the manufacturing process and production plan indicating the operational parameters of the factory and qualities of the end products.
• Sugar Miller Registration Certificate.
• Profile of all key personnel proposed for the mill in the management and technical areas.
• Any other additional supporting documentation as requested by the Authority.

Office Locations & Contacts

Kenya Sugar Board Office - Head Office
(Sugar Directorate)
Address: Sukari Plaza, New Loresho Estate, Off Waiyaki Way,
P.O. Box 51500 – 00200, Nairobi
Email: [email protected]
Phone: +254 (0)722 203 127/8, +254 (0)733 333378/9
Sugar Directorate Contacts

Agriculture and Food Authority (AFA) - Head Office
Address: Tea House; Naivasha Road, off Ngong Road
P.O Box 37962 - 00100, Nairobi
Cell Phone: +254-722200556/734600944
Wireless: +254 - 020 - 2536869/2536886
E-Mail: [email protected]
Agriculture and Food Authority (AFA) website

Eligibility

• Registered sugar millers or jaggers with the Agriculture and Food Authority (AFA) are eligible to apply.

Fees

The following fees are applicable:

• License fee Ksh. 100,000.00 for white sugar mill and Ksh 10,000.00 for Jaggery mill.

Validity

• The Sugar mill operation license is valid for one (01) year and shall expire on the 30th June next following the date of issue, unless revoked, suspended, or cancelled by the Authority.
• The certificate should be renewed at least 30 days, before the expiration of the current certificate.

Documents to Use

Application for Licence for a Sugar Mill Form, download the form via this AFA Sugar Directorate Application Forms

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

Please explain the processing time taken in obtaining the document/certificate.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is dkisplayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Sugar Directorate of Agriculture and Food Authority AFA was established under the Agriculture and Food Act (Act No 13 of 2013) section 11(1). It is charged with the responsibility of developing, regulating, and promoting the Kenyan Sugar Industry.

Its core function:

• Provide advisory services to growers and millers
• Collect, collate and analyze industry statistics and maintain a database for the industry
• License Millers
• License Importers/Exporters
• Issue Molasses permits
• Formulate and implement overall policies and plans for the development of the industry
• Promote and encourage the use of environment-friendly technologies in the industry
• Oversee the formulation of standard provisions governing the mutual rights and obligations of growers and millers.

Required Information

• Particulars of the applicant
• contact details
• Company Particulars
• Land Reference Number
• Names, IDs, and addresses of Directors (where the applicant is a registered company)
• Legal status of the applicant( public company/ co-operative society/ partnerships/private firm)
• Date of establishment/ incorporation
• registration certificate number
• Name of the nearest commercial center
• Source of water
• source of electricity
• The types and quantities of products and by-products to be manufactured
• The type of technology employed in manufacturing the products
• brief description of the manufacturing process and production plan
• Profile of all key personnel proposed for the mill in the management and technical areas, numbers of permanent and casual employees
• Source and availability of sugar crop supply
• Economic and technical viability parameters
• Certification of registration details
• Declaration by the applicant

Need for the Document

A Sugar Millers/Jaggery License is a license issued to registered sugar millers and allows the holder to operate a sugar mill or a jaggery mill in Kenya for the production of sugar including refined sugar and other by-products.

Information which might help

The role of the miller is to-

• Harvest, weigh at the farm gate, transport and mill the sugar-cane supplied from the growers’ fields and nucleus estates efficiently and make payments to the sugarcane growers as specified in the agreement.
• Maintain and develop adequate milling capacity for sugar-cane planted on the basis of agreed planting plans with the growers and the out-grower institution;
• Mill the sugar cane efficiently so as to realize maximum returns for the millers and the growers.
• Pay the sugar-cane farmer within 30 days of accepting delivery or otherwise pay interest on the sum due at market rates, plus a penalty of 3 percent per month on late payment;
• Participate in lobbying for favorable Government policies in the industry through the Kenya Sugar Manufacturers Association.
• Maintain accurate weighbridges to ensure correct weight of sugarcane.
• Install and maintain appropriate systems and technologies for sampling sucrose content in sugar-cane delivered.
• Negotiate the sugar-cane price with the growers through the Kenya Sugar Manufacturers Association and formulate policies related to sugar marketing, distribution, and pricing.

Other uses of the Document/Certificate

Please explain what are other uses for obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Place some external links which might help.

Others

The Kenya Sugar Directorate is charged with the responsibility of regulating, developing, and promoting the Kenya Sugar Industry. Its specific roles are to:

• Coordinate the activities of individuals and organizations within the industry.
• Facilitate equitable access to the benefits and resources of the industry by all interested parties.
• Formulate and implement overall policies and plans for the development of the industry.
• Act as an intermediary between the Government and the industry.
• Facilitate the flow of research findings to interested parties.
• Monitor the domestic market to identify and advise on any distortions in the sugar market.
• Facilitate the arbitration of disputes among interested parties.
• Facilitate the export of Local sugar.
• Promote and encourage the use of environmentally friendly technologies in the industry.
• Provide advisory services to growers and millers.
• Facilitate an equitable mechanism for the pricing of sugar cane and appropriation of proceeds from the disposal of the by-products of sugar production between growers and millers.
• Represent the industry in other organizations that are relevant to the promotion of the industry.
• Oversee the formulation of standard provisions governing the mutual rights and obligations of growers and millers.
• Collect collate and analyze industry statistics and maintain a database for the industry; and
• Promote the efficiency and development of the industry through the establishment of appropriate institutional linkages.