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==Procedure==
* You may apply online to the Documentation Department at the Ministry of Justice to document Meeting minutes. A document issued by a corporation (agency/institution/company), and it includes the discussions and decisions issued during the board of directors' meeting. 
'''Apply Online''' 
# An applicant can apply for the documentation of an Meeting minutes online by visiting the Ministry of Justice (MoJ) online Portal [https://sak.gov.qa/Master.aspx SAK], your username and password on [https://portal.www.gov.qa/wps/portal/homepage Hukoomi] through the following [https://portal.www.gov.qa/wps/portal/homepage link] to make the application.
#Login into the SAK portal using your username and password on Hukoomi.
#:* If you have not registered for Hukoomi e-Government Portal, you have to register so as to get the username and password to access this service. You can register for an account through the following steps.
#::#Click on the “Register” link on the top right hands side of the homepage to begin creating your account.
#::#Fill in the required fields (personal number and mobile number)
#::#Click on the box next to the sentence 'I'm not a robot' and a group of questions will appear for you to answer
#::#Click on the “Receive Code by SMS” button in order to send the code to your mobile
#::#Enter the code you received on your mobile
#::#Click on the “Next” button in order to complete your registration
#::#Fill in all the required fields
#::#Click the box next to the sentence 'I'm not a robot' and a group of questions will appear for you to answer
#::#Click on the “Register” button in order to complete the registration process
# Once logged in select the “Signature Authentication Services” option from the list of Documentation Department services, then select the “Documentation” option from the authentication transaction list, and finally select the “Meeting minutes” option from the document transaction type list.
#Proceed to select the applicant as “first party - second party” option, then enter the expiry date of the personal identification document.
# Choose the capacity from the “Capacities” list (Authorized Signatory, Attorney, Partner…etc) and enter its details of proof of identity of the capacity , then click on the “Save” button.
# Select the forms and enter contract data, then click on “Save”
#Attach the following required documents.
#:* Personal identification (QID/passport) for natural person
#:* Valid commercial registration, establishment ID and license (for juridical person)
#:* Valid authorization and power of attorney, in case the signature on the document is based on a power of attorney
#:* Determination of heirs and letter from the General Authority for Minor Affairs
#:* Approval of a government entity, a semi-government entity and a non-government entity
#:* Passport copy
# Write the terms of contract in the template text.
# Once done click on the “Submit” to officially submit your application. The system sends an SMS to the parties of the transaction clarifying that the transaction has been received and it is to be approved or rejected.
# If the application is approved, the applicant will receive communication instructing him to make payment for the application for the documentation of the Meeting minutes.
# Visit the Authentication Department of the Ministry of Justice (MoJ) to make the payment for the documentation of Meeting minutes. The transaction may as well be finished by visiting any the single window OSS branches affiliated to the Ministry of Justice (MoJ) to make the Payment.
# The fees charged for the documentation of the Meeting minutes are as follows
#:* Three copies of the contract: QR100
#:* Each party of the contract ; QR50
#:* Any additional copy of the contract: QR50
# After making the payment, submit the receipt to the authorities. The authorities will proceed to print the documented contract and hand it over to the applicant. This process usually takes a period of one to two days if everything is in order.
 
'''Apply In-Person''' 
# An applicant can apply for the documentation a Meeting minutes by making an application with the Ministry of Justice (MoJ). This can be done by visiting the Authentication Department of the Ministry of Justice (MoJ) and making the application. The contact information of the [https://goo.gl/maps/MRHyR39Un4rj3VXd8 MOJ Headquarters] can be found in the “Office location and Contacts” section of this page.
#:* The application can also be done by visiting the single window OSS branches affiliated to MOJ and making the application.
# Once there make a request for the documentation of an Meeting minutes. The authorities will ask you to provide some required information and documents so as to make the documentation.
# Provide the required information and documents to the authorities. These documents include.
#:* Personal identification (QID/passport) for natural person
#:* Valid commercial registration, establishment ID and license (for juridical person)
#:* Valid authorization and power of attorney, in case the signature on the document is based on a power of attorney
#:* Determination of heirs and letter from the General Authority for Minor Affairs
#:* Approval of a government entity, a semi-government entity and a non-government entity
#:* Passport copy
# Now the authorities will verify your request and validate the submitted documents.
# Proceed to make the payment for the documentation process. The amount of fee charged is as follows.
#:* Three copies of the contract: QR100
#:* Each party of the contract ; QR50
#:* Any additional copy of the contract: QR50
# After making the payment submit the payment receipt to the concerned authorities.
# After verification process, the authorities will document the Meeting minutes and hand them over to the applicant.
#This process normally takes a period of one day.
 

==Required Documents==
#Personal identification (QID/passport) for natural person
#Valid commercial registration, establishment ID and license (for juridical person)
#Valid authorization and power of attorney, in case the signature on the document is based on a power of attorney
#Determination of heirs and letter from the General Authority for Minor Affairs
#Approval of a government entity, a semi-government entity and a non-government entity
#Passport copy
==Office Locations & Contacts==
'''Documentation Department - Head Office''' 
Ministry of Justice 
Behind City Center, Next To Kahramaa , 
Corniche Road, 
Doha , Qatar 
P.O.Box: 917 Omar Al Mukhtar St, 
Doha , Qatar 
Fax: 44832875 
Tel: +974 4021 5555 
Email: info@moj.gov.qa 
Websitwe:[https://moj.gov.qa/ Link] 
 
==Eligibility==
* Individuals and Companies in Qatar wishing to document Meeting minutes are eligible to make the application.
==Fees==
Applicable fees are as follows: 
*Three copies: QR100
*Each Party: QR50
*Any additional copy: QR50

==Validity==
* The documentation is valid forever.

==Documents to Use==
Please attach documents that can be used by people. e.g. links
==Sample Documents==
Please attach sample completed documents that would help other people.

==Processing Time==
* The processing time is one day.
==Related Videos==
Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

==Instructions==
Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.
==Required Information==
# Name and QID of both parties
# Meeting minutes details
# Contact information of All parties

==Need for the Document==
* This service enables Companies and individuals to have Meeting minutes documented by the Ministry of Justice (MoJ).

==Information which might help==
*The system identifies the applicant through logging in.
*In case the transaction is reapplication, the system will display the rejected application data, then the user will have to review and modify the data and resend it in no more than 15 days from the rejection date or, otherwise, it will be canceled.
*In case the transaction is “complete transaction”, the system will display the “incomplete” application data, and the user will have to review the data then complete the application and send it. In case the application is not completed within seven days, the transaction will be canceled.
*In case the application has been rejected before, the system will issue a new number for the transaction.
*After logging in and selecting the type of transaction, the system will display the applicant data (identity proof type, identity proof number, card expiry date) through the user's registration data as a first party. The system is not allowed to modify or cancel the first party's data registered in login data.
*No data shall be displayed through linkage with other entities.
*The party's data is verified through personal number - expiry date.
*The applicant must be a resident/citizen and registered in Hukoomi database, and must be verified as being alive.
*The first party in a transaction could be more than one person.
*The applicant cannot be repeated with the same identity or the same identity proof data.
*It has to be confirmed the applicant is not on the forbidden from disposition list.
*It is not allowed to amend in the selected forms, but it is allowed to add text to the subject.
*Make sure to fill in one field only (commercial registration or establishment ID) .
*It is not allowed to amend in the company's data, and it is a must to have a valid commercial registration.
*A transaction can be completed through visiting any of the single window OSS branches of the ministry.
*The transaction may be completed through [https://play.google.com/store/apps/details?id=com.informatique_.SAK SAK Mobile App].
==Other uses of the Document/Certificate==
Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.
==External Links==
* [https://portal.www.gov.qa/wps/portal/services/inviduallandingpages/sak%20services/documentmeetingminutes/!ut/p/a1/vVLRTsIwFP2VvfDY3I7CVh8nQQNhoiJh2wspazcKaztYh8avt0tM1AdQE2Ofem9Pz8k590IGCWSanWTJrDSaVV2dBeurOR35lOLb-WxM8GQRTa7v4hsfPxFYQQZZZXJWCUiF7qpc29puId22e2OU9J7FxsuNtkLbHn5v9nAjjieZi6aHpebyJHnLKq9i7q5Lr2Zl99KwvfeB4yZvlSNRQlgHUlK3VjSdYp1LDimnAd0UwwHipCBoUIQEsQENURD43CchDQs-dIZSZwifORH-kd_LDKmTCM9yTPuw6DhWo3j9sBw_OvTX-H5h5rISIX-nNP0uF5dr_xiP4tLRMrtFUhcGks8DhOTMAN1XuTscssitTrcmLxaSf9qdWilKFEowYiklw3r3WqjV_Sx6Az2OHC4!/dl5/d5/L2dBISEvZ0FBIS9nQSEh/?locale=en Document Meeting Minutes]

==Others==
*The SAK Application: It is the Ministry of Justice of Qatar's official application for the Real Estate Registration and Authentication Department's electronic services. It is one of the Ministry's recent endeavors to simplify and give users a quick and smart access to the services, taking into consideration the importance of maintaining the confidentiality and privacy of the personal data of the users.
*The Sak application is considered as one of the channels of the Ministry of Justice of Qatar's Registration and Authentication Department's Services, through which a number of services can be implemented targeting different segments of beneficiaries, including individuals, businesses, investors, and governmental agencies.

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